Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Panel 246

Panel Meeting Trade Show Contracts 246

Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Let them know what they will miss out on in terms of hotel blocks and speakers if they don’t act on a proposal right away and give a roadmap for what to expect in the months to come.”.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts). Pursue A Degree In Relevant Fields.

Preparation 334

Preparation Event Planning Certification Human Resources 334

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. In this kind of a massive shutdown, we need a better communication system.

Airlines 245

Airlines Transportation Travel Travel 245

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. He’s a sought-after consultant, speaker, writer and trainer. His safety topics have included site selection, event safety, emergency operations and crisis communications. Here are some things to consider.

Trends 264

Trends Meeting Site Selection Contracts 264

MeetingsNet

JULY 24, 2017

Everyone loses when speakers run long. Recently I watched a talented speaker (and friend) Patrick Henry deliver a fantastic presentation called “Be Re-memorable.” He was the fifth speaker that morning (way too many—right?), It’s easy to blame the speaker. The speaker needs to know it is never OK to go overtime.

Speakers 85

Speakers Audience Contracts Contracts 85

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Convene by PCMA

AUGUST 25, 2022

For planners, the goal is to be proactive instead of reactive so you can best communicate your values as an organization and be transparent about the site-selection process/criteria. Frustration of purpose clause can mean not contracting with a venue that doesn’t accept a particular value embraced by the organization. Carrie Johnson.

Site Selection 98

Site Selection Contracts Contracts Communications 98

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. This can include innovative use of technology, surprise elements, exceptional speakers, or unique venue setups.

Logistics 103

Logistics Events Event Planning Advertising 103

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Take advantage of free event planning software that makes it easy to communicate event updates. Go back to basics with your catering partners Show me how 8.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

JANUARY 24, 2024

In a LinkedIn post, Sue Pelletier, a contract editor and writer, shared her thoughts on trust, authenticity, and social media after reading a Convene online story about 2024 trends: Love this “ Trends We’re Watching for 2024 ” article from Convene editors. Let’s make this the year we double down on getting real for real. Are you in?

Social Media 52

Social Media Manufacturing Contracts Contracts 52

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. Includes “work chat” to quickly communicate with team members.

Event Planning 222

Event Planning Vendor Sponsors Events 222

MeetingsNet

OCTOBER 3, 2023

discussions to a “Belong-a-palooza” to a filmmaker workshop, fresh topics will complement evergreen sessions such as event contracting and meeting security, for a lively educational agenda. From generative A.I Coordinating the behemoth task is Tahira Endean, head of programming and a self-described “total event nerd.”

Education 59

Education Contracts Contracts Speakers 59

ITA Group

JANUARY 28, 2022

Communication planning, management and execution. Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Budget management.

Management 52

Management Automotive Contracts Contracts 52

Brightspot Incentive Events

MAY 2, 2024

Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment. Our mobile event apps offer a pocket-sized agenda on the go and the ability for s eamless communication between qualifiers and organizers.

Incentives 52

Incentives Travel Travel Logistics 52

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Event Experience Leaders know how different contracts look these days. Communicate Changes As They Happen. If plans change, communication is critical. In a crisis or uncertain situation, communication is key.

Management 97

Management Automation Communications Communications 97

Social Tables

JUNE 29, 2023

Communications Manager: The communications manager is in charge of marketing for the event. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

AUGUST 15, 2022

I do like that there are opportunities to put clauses in contracts. Starting in 2019, we put into all of our contracts a frustration of purpose clause, which basically states that central to our mission is that we respect reproductive choice and access to health care. It’s a quandary.

Contracts 98

Contracts Contracts Site Selection Communications 98

Brightspot Incentive Events

APRIL 14, 2024

Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment. Our mobile event apps offer a pocket-sized agenda on the go and the ability for s eamless communication between qualifiers and organizers.

Incentives 52

Incentives Travel Travel Logistics 52

The MICE Blog

AUGUST 11, 2021

I was thrilled to listen to his keynote, which was moderated by Cathy Song Novelli,SVP – Marketing & Communications at Hubilo, where he also took questions from the audience. As a serial entrepreneur and highly in-demand speaker, he experienced some of the most iconic events and organised his own. It’s something to think about.’.

Trends 174

Trends Events Virtual Events Audience 174

Endless Events

DECEMBER 15, 2022

I was building websites and was able to find a way to make money doing that for a guy who had a marketing company and was also the dean at our local college of communications.” . I managed the contracts, food and beverage, marketing, and speaker acquisition from start to finish. Come 1993, and I was getting into web design.

Events 177

Events Logistics Website Hospitality 177

Eventtia

OCTOBER 20, 2023

Clear Communication Budgets are not just internal tools; they are communication devices. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Vendor 117

Vendor Events Venue Entertainment 117

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Registration Events 88

The MICE Blog

MARCH 11, 2021

The first speaker, Farshida Zafar, L.L.M., According to Teresa de la Hera, Assistant Professor of Persuasive Gaming, Department of Media and Communication at Erasmus University Rotterdam, ‘Gamification doesn’t need to be always about fun or engagement. The idea: One trade fair, unfair rules, one contract, one winner takes all.

Contracts 130

Contracts Contracts Virtual Events Online 130

Convene by PCMA

NOVEMBER 15, 2023

Discuss contextual action and communication plans in peer group breakouts. Brought to you by Moderator: Rhonda Payne, CAE CEO, Flock Theory Rhonda is an organizational and workforce development consultant and speaker with internationally recognized expertise in non-profit membership associations, education, DEI, and events.

Logistics 52

Logistics Government Training Consulting 52

Convene by PCMA

NOVEMBER 22, 2021

For example, Check-In “can’t tell you,” she said, “‘The infected person was in the bathroom at this time and then in the main speaker lounge at this time.’ None of the approximately 200 participants or staff at the event had contacted him to say the that they had contracted any communicable diseases.

Automation 119

Automation Consulting Technology Technology 119

Bizzaboo

JULY 30, 2023

For instance, a conference with keynote speakers, breakout sessions, and interactive workshops necessitates versatile spaces. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Endless Events

MAY 18, 2021

. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. ” Kelly also emphasizes working with the virtual speakers beforehand. Send out pre-event communication.

Events 199

Events Audience Planner Venue 199

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. If you know you’ll be live streaming a large portion of your event to people around the world, make sure the venue’s internet can handle it before you sign the venue contract. Provider platform. Interactive slides.

Remote 298

Remote Vendor Audience Events 298

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters. Negotiate details with the venue.

Sponsors 62

Sponsors Social Media Registration Events 62

Endless Events

JULY 13, 2018

Feedback on specific sessions, speakers, and various event aspects would also lend an insight into the true satisfaction levels of your attendees and how they talk about the event after it’s finished. In the end, you need to make sure the contract is properly accomplished. Rope These 5 People into Your Trade Shows.

Attendee 159

Attendee Trade Show Audience Venue 159

Convene by PCMA

NOVEMBER 5, 2021

The decision to keep Amplify 2021 online was made in September 2020, at which time the team didn’t feel confident it could meet its attrition and contract requirements. “It This was a departure for Workiva, since it had never invested in a celebrity speaker for its events. It turned out to be a great decision for us,” Strehle said.

Virtual Events 97

Virtual Events Registration Events Sponsors 97

Eventtia

OCTOBER 10, 2023

Event management software often integrates with other tools, providing analytics, facilitating communication, and enabling more intricate event designs. For example, if you aim to educate employees about products and services, you’d prioritize internal communication tools and integration with corporate systems.

Registration 118

Registration Online Automation Platform 118

Endless Events

FEBRUARY 6, 2019

So, the more educated you can be and the more clearly and concisely you can communicate that to your AV company, the more likely you are to get exactly what you asked for and exactly what you need. All of that is gonna add to their comfort factor and make them feel comfortable on stage, make them be the best speakers that they can be.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

MeetingsNet

NOVEMBER 18, 2022

Even with lines of communication open, many stakeholders aren’t up to speed on the post-pandemic meeting market. For example, why do contracts that they used to have two or three months to consider now need to be signed within weeks? The New Environment. And on top of that, their business units face their own unknowns.

Management 59

Management Meeting Planner Consulting 59

MeetingsNet

SEPTEMBER 10, 2021

Starting one week before the event was to kick off, though, IASA’s leaders began to monitor the storm’s developments and communicate with Morial Convention Center staff and city hoteliers about potential impacts. Hurricane Ida struck New Orleans on what would have been the event’s opening day.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Gavel International

AUGUST 21, 2023

A lack of trust is merely a symptom of a toxic and unproductive environment with causes rooted in the following: Poor Communication – a leader who is unable to communicate effectively or who is unable to ensure people are heard and valued creates a frustrating, chaotic, and confusing workplace.

Communications 52

Communications Communications Production Benefits 52