ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies?

Management 213

Management Destination Management Vendor Certification 213

ADMEI

APRIL 10, 2024

They may be interested in your approach to vendor relationships or client communication. A Timeline Before a potential client chooses to work with you, they should be provided with a clear, high-level project timeline, from the moment you sign a contract until the date of the event. Transportation is included for all participants.”

Proposal 200

Proposal Vendor Destination Management Contracts 200

Smart Meetings

MAY 6, 2022

Clear Communication with Clients and Attendees. Clear and precise communication is crucial in producing a successful event during these unpredictable times. This prerequisite is another one of those factors that when communicated effectively, can help clients feel safe about attending. Flexible Contract Language.

Event Planning 317

Event Planning Contracts Contracts Communications 317

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Panel 246

Panel Meeting Trade Show Contracts 246

Smart Meetings

AUGUST 12, 2021

Protocols Communication. As far as updates, since we are about 60 days out, we have been making sure that it’s a part of our marketing and communication plan. It’s really a matter of communication among attendees, said Ferguson, as everyone is at a different level of comfort. The Future is Hybrid. Kara Ferguson. “If

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Communicate with all stakeholders as soon as you know something.” Read More : Tips for Negotiating Your Next Big Event Contract The post Unlocking The Secret Weapon of a Corporate Planner appeared first on Smart Meetings. What should you include in the RFP?

Planner 264

Planner Contracts Contracts Consulting 264

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. March 22 at 11 a.m.

Contracts 264

Contracts Contracts Insurance Government 264

MeetingsNet

JANUARY 8, 2019

An effective communication plan can help spread information during an emergency, or even shut down an incident before it becomes a crisis, for example, by monitoring social media it is sometimes possible to resolve a situation with a disgruntled attendee before an issue goes viral. External Communications. Internal Communications.

Communications 55

Communications Communications Social Media Registration 55

Smart Meetings

MAY 9, 2023

Marriott International is committed to providing customers with clear and transparent pricing,” said Sara Conneighton, vice president of communications and consumer public relations in an emailed statement. “We The full room price will be displayed on all the company’s U.S.

Public Relations 290

Public Relations Contracts Contracts Registration 290

Smart Meetings

JUNE 22, 2023

Read More : The True Cost of Postponing an Event Documentation : When planning an event, documents, such as contracts, agreements and schedules are essential, but when they become overly complicated, it can make the process of implementing changes far more difficult. What’s lacking in this scenario is communication.

Venue 246

Venue Planner Communications Communications 246

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. He will lead all advertising, promotions, marketing, market intelligence, digital, communications and social media efforts for the organization. Dringham enters as director of marketing. Pete/Clearwater.

Hospitality 246

Hospitality Social Media Promotion Government 246

Travel Daily Media

MARCH 20, 2020

The post New dates for ISE and ISA announced as SITE launches member communications campaign appeared first on TD (Travel Daily Media) Travel Daily. Glynn also announced the launch of a new communications campaign aimed at providing SITE chapters and members with timely, relevant and actionable content during the Covid-19 crisis.

Communications 52

Communications Communications Incentives Contracts 52

Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Once the contract has been signed, the tough talk doesn’t stop. Choices, Choices. His advice: “Give the whole picture rather than bringing decisions to a manager piecemeal. Tell a Story.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Preparation 334

Preparation Event Planning Certification Human Resources 334

Conferences that Work

FEBRUARY 6, 2023

Many more people are going to die and contract Long COVID. But recently I learned about an effort to create and communicate simple, flexible standards for safer events: The Public Health Pledge. In addition, most current events are still dangerous to attend for people with disabilities and certain chronic illnesses.

Contracts 118

Contracts Contracts Events Communications 118

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. In this kind of a massive shutdown, we need a better communication system.

Airlines 245

Airlines Transportation Travel Travel 245

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. His safety topics have included site selection, event safety, emergency operations and crisis communications. We’re moving into year three of what will most likely be a continuation of the dreaded ‘P’ word: pivoting.

Trends 264

Trends Meeting Site Selection Contracts 264

Smart Meetings

NOVEMBER 11, 2021

The last two years, of course, have been fraught with fear of Covid contraction—and for no one more so than the essential workers charged with maintaining the cleanliness and order of dozens, sometimes hundreds of hotel guest rooms. But despite the danger, hotel housekeepers were and continue to be on the front lines of hospitality.

Hospitality 246

Hospitality Healthcare Sponsors Contracts 246

Smart Meetings

JULY 25, 2022

At the highest level, each event needs unique tools that can handle complex scheduling, data collection and communication. The company released version two of a bookable meeting space tool in collaboration with VenueBook , making communication, information and contracting easier on the event planner.

Registration 245

Registration Technology Technology Platform 245

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Preparation 164

Preparation Management Contracts Contracts 164

Endless Events

JANUARY 27, 2022

First, Will suggests communicating what happened. You can move your events towards a community model and your sponsorships and exhibitors towards a year-long sponsorship. One of the greatest things is when you get your sponsors on for an annual contract.” Communicate, Communicate, Communicate!

Planner 334

Planner Sponsors Events Communications 334

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

Contracts 119

Contracts Contracts Planner Events 119

Endless Events

AUGUST 18, 2022

While I find some truth in the idea, my push back is that the communication element of identity can be challenging,” says Nick. Not to say that those backgrounds are solely attributing to the results we’ve seen, but I’ve closed plenty of contracts. We need another level, a human level. Nick disagrees. That’s great.

Remote 317

Remote Events Culture Networking 317

Convene by PCMA

AUGUST 25, 2022

For planners, the goal is to be proactive instead of reactive so you can best communicate your values as an organization and be transparent about the site-selection process/criteria. Frustration of purpose clause can mean not contracting with a venue that doesn’t accept a particular value embraced by the organization. Carrie Johnson.

Site Selection 98

Site Selection Contracts Contracts Communications 98

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. What are the channels of communication to which I’m entitled to receive support? What does my post-sale journey look like?

Vendor 219

Vendor Events Communications Communications 219

DCI

DECEMBER 12, 2022

After nearly five years of working as a political communicator in the United States Congress, Caitlin joined DCI’s economic development team in the fall of 2015. She has worked to ensure that inclusive storytelling is a part of nearly every contract and works tirelessly to increase our service offerings.”.

Public Relations 95

Public Relations Promotion Contracts Contracts 95

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Lessons learned: This debacle stressed the need for accurate budgeting, clear communication with both attendees and attendees, and the importance of having a contingency fund.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

JUNE 2, 2023

Event planners looking to scale up for the future may want to look at: advanced ticketing, task management, discount codes, sessions tracking, robust e-mail marketing and communications. Ask how often the vendor updates their technology,” Nguyen suggested. There may be some features that you want today that are affordable.

Meeting 246

Meeting Vendor Planner Events 246

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. There’s been more transparency shown in the communications during the pandemic environment,” which she says will shape the planner-hotelier relationship from now on.

Planner 113

Planner Contracts Contracts Trade Show 113

Endless Events

MARCH 7, 2022

As soon as you sign the contract, we arrange a private Zoom for you and your staff. ” Having a clear communication system can also do wonders for the implementation process. “Hopefully, you’re not communicating back and forth via email. Brandt recommends being mindful of the onboarding process.

Platform 380

Platform Event Apps Events Planner 380

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. Conference Confidence. Attendee Insights.

Incentives 130

Incentives Travel Travel Prospect 130

Convene by PCMA

JUNE 26, 2023

Contract Discussions: Managing and Communicating Cut-off Dates 9 a.m. Career Journey Series: Supplier Perspective 1:15 p.m. — F&B Spotlight: Tackling Inflation Challenges 2:30 p.m. — How to Create and Communicate Value for Digital Events 3 p.m. — Topics to book on Tuesday: 9 a.m.

Booking 52

Booking Event Apps Contracts Contracts 52

Smart Meetings

SEPTEMBER 23, 2021

Many topics were discussed, among them the phasing-out of hybrid and contract negotiation. Whitney emphasized the importance of early communication. Yet managing differing levels of comfort among attendees, not a straightforward topic to broach, is also on many planners’ minds these days. Desi Whitney.

Contracts 246

Contracts Contracts Planner Attendee 246

BizBash

MAY 2, 2017

Contracts are an essential part of a successful independent consulting project, creating a sense of professionalism, encouraging communication, and ensuring a streamlined process.

Contracts 32

Contracts Contracts Consulting Communications 32

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

MeetingsNet

MAY 12, 2023

As a result, it’s best for meeting planners to obtain cancellation insurance right after they sign their venue contracts for events set to happen in a destination’s storm season. However, for areas such as the Southeast and the Midwest, the seasonal probability for hurricanes and blizzards further complicates those rate calculations.

Insurance 103

Insurance Trade Show Contracts Contracts 103

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Ask for suggestions about how to work better with a partner based on their LinkedIn profile.

Events 278

Events Technology Technology Meeting 278