The MICE Blog

JANUARY 15, 2024

Fast forward to 2023, and START Summit attracted over 6,000 participants and featured 150+ speakers. While the students don’t need hotel rooms for the most part, room allocation goes to speakers, sponsors and other guests who attend START Summit. Gallen There are about 1,500 rooms in the city of St.

Conference 265

Conference Advertising Communications Communications 265

Endless Events

MARCH 21, 2022

Also, it’s very easy to please your sponsors with the tools that they give you.” “Planning in-person events is logistically complicated. Managing speakers, volunteers, and attendees, while on a tight schedule. And the best show for our attendees, partners, and sponsors.” ” Presentation Mode.

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Platform Meeting Virtual Events Events 347

Smart Meetings

JUNE 21, 2023

Thanks to all the vendors, sponsors, student volunteers & speakers. International Logistics VanDeventer acknowledged that any time a program crosses the border, whether that’s going to Canada or Mexico, there is a whole different level of complexity around customs. And a BIG thank you to our amazing members!

Logistics 314

Logistics Vendor Education Trade Show 314

Endless Events

MARCH 25, 2020

Virtual Event Logistics. Do you just want a speaker talking to the audience? Find Speakers. The speakers are one of the most important parts of the show. Ask your speakers and influencers to post on their social channels about your event. Your virtual event also needs a date and time, as well as back-up dates.

Virtual Events 340

Virtual Events Event Planning Speakers Events 340

Endless Events

SEPTEMBER 20, 2021

. “When you think of an in-person event, you think about who’s on the stage, who’s behind the stage, who is helping mic up the speaker, who’s helping make sure the attendees get into the room … There’s a ton of logistics on-site when you’re helping attendees there. Our sponsors love it.

Virtual Events 317

Virtual Events Production Speakers Events 317

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.”

Event Technology 69

Event Technology Platform Technology Technology 69

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Why: “We know that there is no one-size-fits-all approach to event execution, so Notified’s product strategy has centered on agility and innovation,” said Ben Chodor, president of Notified.

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Meeting Platform Vendor Networking 246

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Factor in logistical expenses: That’s especially relevant if you’re flying in team members from other branches or countries. The right event management platform can simplify logistics, foster attendee engagement, and offer valuable data insights.

Event Planning 88

Event Planning Retail Registration Events 88

Endless Events

FEBRUARY 22, 2019

Aside from focusing on the usual logistics, you’ll also learn to be sensitive to human-oriented experiences which can be more important when it comes to attendee engagement. Engaging with event sponsors. Access is the admittance to offers like an invitation to a post-event party or one-on-one time with a speaker.

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Attendee Social Media Event Apps Sponsors 310

Bizzaboo

APRIL 1, 2024

The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing. Consider accessibility and logistical requirements, and conduct thorough site visits before finalizing your choice.

Logistics 103

Logistics Events Event Planning Advertising 103

Convene by PCMA

APRIL 15, 2024

This behavior wreaks havoc for planners — the report cites logistical challenges including lack of hotel rooms/sold-out blocks; last-minute changes to F&B and session rooms; and support-staff strain, as well as such financial consequences as attrition damages and supplier surcharges.

Registration 52

Registration Logistics Trade Show Attendee 52

Eventtia

DECEMBER 9, 2022

Planning the logistics of the event. For example, a music festival fully sponsored by a brand is an external corporate event. Conference: many corporate companies hold their conferences annually with packed agendas involving a wide variety of activities (keynote speaker, networking cocktail party, gala dinner, etc.)

Event Planning 48

Event Planning Logistics Events Virtual Events 48

Endless Events

JUNE 15, 2022

After all, what makes an incredible event is not the stage and the logistics, but the atmosphere and the positive emotional state of the attendees. Highlight your sponsors in organic ways. Think of ways you can join forces with your sponsors and have the attendees interact with both your products at the same time.

Marketing 296

Marketing Marketing Audience Social Media 296

Bizzaboo

FEBRUARY 4, 2024

From venue selection, event promotion, and budget management to catering, logistics, and speaker selection, orchestrating an event end-to-end requires meticulous planning. If you go this route, you’ll have to cobble together a tech stack to handle event marketing, sponsor management, and event networking.

Registration 59

Registration Automation Sponsors Trade Show 59

Bizzaboo

FEBRUARY 4, 2024

From venue selection, event promotion, and budget management to catering, logistics, and speaker selection, orchestrating an event end-to-end requires meticulous planning. If you go this route, you’ll have to cobble together a tech stack to handle event marketing, sponsor management, and event networking.

Registration 52

Registration Automation Sponsors Trade Show 52

Bizzaboo

NOVEMBER 20, 2023

Cost-Effective and Accessible Organizing a large-scale event can be a logistical nightmare and a financial burden. They require fewer resources, simpler logistics, and less financial investment, making them an attractive option for both organizers and participants.

Logistics 64

Logistics Sustainability Seminar Sponsors 64

Bizzaboo

JULY 13, 2023

Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Event Logistics This section is vital to in-person and hybrid events planning because it details the event’s logistics.

Logistics 52

Logistics Speakers Events Registration 52

Endless Events

SEPTEMBER 13, 2022

But it can be hard to get creative when you’re worried about budget approvals and other logistics. All you or your speakers need to do is plug in the right content. From an event’s name and logo to sponsors and swag, branding design will help you create an event experience that’s all your own. Presentation Design & Editing.

Consulting 177

Consulting Events Seminar Attendee 177

Convene by PCMA

JANUARY 12, 2023

Not only did this experience delight and revitalize attendees, it caught the attention of sponsors, igniting a fierce competition to lock down sponsorship for the following year. And all the puppies were adopted by show end! Experiential expectations increase. Attendees want experiences that are seamless, engaging, and intuitive.

Logistics 105

Logistics Sustainability Events Public Relations 105

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Talent/speaker fees. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue.

Sponsors 62

Sponsors Social Media Registration Events 62

Eventtia

OCTOBER 20, 2023

When shared with stakeholders – sponsors, partners, or team members – a detailed budget clarifies the event’s financial landscape. Unexpected costs can emerge from various corners – last-minute equipment repairs, additional personnel requirements, or unforeseen logistical challenges.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

JUNE 11, 2018

Improve logistics with beacons. For example, the speakers or exhibitors who are drawing the largest crowds may be a surprise when you look at the data. You can also build better relationships with event sponsors when you collect insightful data. It could change your future choice of speakers.

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Attendee Events Speakers Event Planning 232

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Stage One: Adapt. Conduct a Risk Assessment.

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Management Automation Communications Communications 97

Endless Events

MAY 10, 2018

How do you find the right speakers? From securing sponsors to organizing the AV and production needs, the planning process seems endless. This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? The planning can begin up to a year in advance.

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Venue Conference Entertainment Audience 246

Bizzaboo

DECEMBER 4, 2023

From creative visionaries to logistical wizards, each role uniquely transforms a simple conference into an impactful and memorable experience. Logistics coordinator: They handle all logistical aspects, such as venue selection , transportation, catering, and accommodation for attendees.

B2B 59

B2B Event Planning Conference Logistics 59

Eventtia

MARCH 14, 2022

Also, you are constrained by geographical limitations both in terms of the potential attendees to target and speakers/talents you can invite. As discussed, we still can’t recreate the effect of in-person interaction, and at least at the moment, finding sponsors for virtual events is still relatively more challenging.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Bizzaboo

APRIL 16, 2023

Plan the Logistics Now, it’s time to figure out the logistics. How will speakers, sponsors, employees, and attendees get to the venue from their hotel? The ideal venue will be in a convenient location and can accommodate however many attendees you expect comfortably. When will the event take place?

Retreat 104

Retreat Events Trade Show Logistics 104

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Big events, small ones, virtual, hybrid or in person. We’ve got you covered, ensuring the event engages attendees and elevates your brand’s reputation. Managing Your Event Just Got Easier. Connect With Us. Budget management. Timeline management. Communication planning, management and execution. Event gifting.

Management 52

Management Automotive Contracts Contracts 52

Eventtia

APRIL 1, 2022

You’ve planned your perfect hybrid event: best venue, best virtual event platform , best keynote speaker, and so on. For example, you’ll need to find ways to keep your in-person speakers/talents and attendees interacting with your virtual attendees in real-time. your speaker). Convincing Sponsors and Providing Value.

Event Marketing 62

Event Marketing Marketing Marketing Social Media 62

Meet Green

AUGUST 26, 2022

Creating exclusive benefits tailored to each sponsor type will create value and increase exposure to a larger audience. The added logistics of hybrid events can feel like planning two separate events in parallel. Do Provide Both In-Person and Virtual Sponsorship Opportunities. It’s not an all-or-nothing scenario.

Virtual Events 84

Virtual Events Audience Events Sponsors 84

Conferences that Work

APRIL 9, 2018

A recent thread on the MECO community (a great resource for meeting professionals since 2006) describes numerous recent basic logistical failings, and points to what I see as symptoms of fundamental problems with meeting industry associations at the national level.

Education 74

Education Meeting Sponsors Speakers 74

Social Tables

FEBRUARY 1, 2017

Think about the characteristics great events have in common: flawless logistics, powerful communication, rich agenda, empowering experiences, and efficient websites. . Or, if you’re planning an international event, and the speakers are from a different country, is it specified that the presentation will be translated? Let me guess.

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Website Publishing Logistics Events 111

Endless Events

DECEMBER 4, 2018

Are we choosing sponsors that match our value? Do our speakers and influencers reflect our brand well? Also, add some budget to cover the logistics of the activities, both in time and money. Sponsors, for example, will start using diversity as a kicker when choosing which events to fund. Brain Dates: Networking 2.0.

Trends 335

Trends Events Sustainability Attendee 335

Eventtia

DECEMBER 11, 2021

With a virtual event, you can invite attendees and speakers/talents from all around the world without having to worry about geographical limitations. What value(s) can you provide for your sponsors? Talent/Speakers. Create a shortlist of main talents/speakers you’d like to book for your event.

Virtual Events 62

Virtual Events Speakers Events Technology 62

Convene by PCMA

NOVEMBER 27, 2023

Being at the intersection of clients, sponsors, investors, destinations, associations, and countries that are looking to accomplish different goals at the same time.” “Our CEO understands the value an experienced and competent event strategist bring to the association and is extremely hands-off with his management style.” “The

Contracts 59

Contracts Contracts Events Logistics 59

Endless Events

SEPTEMBER 14, 2018

The team at INBOUND has deliberately grown their audience over the past several years to the point that the event now requires a lot more logistics management than it did initially. Event sponsors page views. Event sponsor links clicked. Event session and speaker ratings. Total registrations. Total check-ins.

Management 280

Management Platform Event Apps Automation 280