Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! It’s a giant cost!

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Reach out to potential partners and influencers with a clear and enticing proposal. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Initiate conversations.

Event Planning 88

Event Planning Retail Registration Events 88

Meeting Tomorrow

MAY 7, 2019

” Be prepared to elaborate on the main components in a quote or proposal. Are you booking fantastic speakers? Meanwhile, an AV contract that includes only the bare-bones minimum means you’re spending time troubleshooting and managing miscellaneous details. Don’t be afraid to ask your AV provider for details. (We

Speakers 56

Speakers Proposal Contracts Contracts 56

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! It’s a giant cost!

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Meeting Tomorrow

APRIL 17, 2019

Be prepared to elaborate on the main components in a quote or proposal. Are you booking fantastic speakers? Meanwhile, an AV contract that includes only the bare-bones minimum means you’re spending time troubleshooting and managing miscellaneous details. Or, “Wait, is a confidence monitor the same as a teleprompter?”.

Proposal 56

Proposal Speakers Contracts Contracts 56

Meeting Tomorrow

MAY 7, 2019

Be prepared to elaborate on the main components in a quote or proposal. Are you booking fantastic speakers? Meanwhile, an AV contract that includes only the bare-bones minimum means you’re spending time troubleshooting and managing miscellaneous details. Or, “Wait, is a confidence monitor the same as a teleprompter?”.

Proposal 40

Proposal Speakers Contracts Contracts 40

Alcor Mice

APRIL 29, 2021

However, be careful not to distract them too much from the speaker. Include things such as: decorations, production team costs, audio visual support, fees for your speakers, venues, etc. At this stage, you should also start requesting proposals and quotations from your prospective vendors. CREATE A BUDGETING PLAN.

Vendor 52

Vendor Registration Advertising Preparation 52

Endless Events

OCTOBER 14, 2019

“Is this going to be where you’re putting top-end speakers from your company, is your CEO going to be talking in these breakouts and having small panels? Andrew’s proposal might not always fly with every client. So, it is kind of at that point hopefully the show is contracted.

Management 218

Management Rehearsal Production Proposal 218

Stova

MARCH 17, 2023

Organizers have an obligation to come up with compelling proposals of how to include sponsors and how to add value to their events, while sponsors today have to contribute to the success of the event. Prepare Yourself Do you have everything ready in advance like contracts, invoices, asset lists, etc.?

Sponsors 40

Sponsors Proposal Events Organization 40

Endless Events

MARCH 12, 2020

Because we only to drink the tea but spill it too – whether it is wages or controversial speakers you have our honest opinions. If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. So I have a template in which I send our RFP, request for proposal out.

Events 289

Events Logistics Vendor Education 289

Alcor Mice

APRIL 24, 2021

Once you know your target audience, you can start thinking of guests and speakers you can invite to your event. Venue sourcing has also been made much more convenient with the availability of electronic requests for proposals (eRFP). Here you can start locking in your vendors and signing contracts for your event day.

Vendor 52

Vendor B2C Preparation Events 52

Eventtia

OCTOBER 10, 2023

When choosing your online registration system, ensure it provides the following capabilities: Pre-Event Notifications: Timely reminders about the event, agenda, keynote speakers, or any important information can be automatically sent out to registered attendees.

Registration 118

Registration Online Automation Platform 118

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. Vicky’s team creates standard company contract clauses that auto-populate on every RFP. Make a budget based on what you think would be a likely cost.

Events 40

Events Social Media Automation Planner 40

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 117

Management Registration Vendor Automation 117

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 96

Management Registration Vendor Events 96

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. Both planners and venues agree, the hotel contract negotiation process could be a lot better. The takeaway?

Proposal 149

Proposal Communications Communications Planner 149

Social Tables

MAY 14, 2019

Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Eventtia

JUNE 20, 2023

In practice, the event management software can help the event planner in many different ways: from enabling online event registration to speaker scheduling to managing logistics, so the event planner or event organizer can save their time, money, and resources while ensuring the event runs smoothly in the most efficient way.

Management 48

Management Registration Virtual Events Events 48

Social Tables

MAY 16, 2019

Of those 50%, half of couples include their loved ones in the actual proposal and the other half host a party about a month afterwards. Use the online storage to hold your contracts, photos, videos, diagrams, guest list, and more for your wedding. Send your photographer, readers, and speakers any last minute updates or requests.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83