Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

SEPTEMBER 3, 2023

That included a gifting experience at registration that allowed all attendees to choose their own swag from a shopping lounge, feathered friends both evenings and a light show that highlighted the fun of the destination care of Go Drone Shows. Don’t forget to pamper the planner. James left the audience with one more piece of advice.

Meeting 264

Meeting Retreat Seminar Events 264

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Bohrer’s organization has a detailed of duty of care that is a part of the registration process, where attendees opt in and learn what Covid-related requirements there will be on site. “We Katie Bohrer.

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Event safety has become a priority, if not for meeting planners, then for attendees. Meeting planners don’t need to be IT gurus. Can my IT folks prevent a hack or act in case a virus invades your onsite registration system?

Trends 264

Trends Meeting Site Selection Contracts 264

Endless Events

MARCH 7, 2022

When we talk about the most popular event platform features , we typically think of registration and ticketing , integrations, gamification, and analytics reporting, for example. But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Customer Support Should Be The Standard.

Platform 380

Platform Event Apps Events Planner 380

Endless Events

APRIL 26, 2021

Yet the biggest events in the world didn’t use it for the registration. The expansion of what was event apps over a decade and then the contraction over the last three years is all happening in one year for these platforms. Now, we’re starting to see the contraction where things are consolidating and coming together.

Platform 368

Platform Event Apps Registration Online 368

Endless Events

MAY 12, 2022

What would the Brew Crew have event planners do to plan better events? Will says that it seems as if event planners haven’t learned anything from the COVID-19 pandemic. ” But on the other hand, there are many events with low registration numbers. ” Planning Events In 2022: Event Planners Lack Resources.

Planner 320

Planner Events Virtual Events Trade Show 320

Endless Events

APRIL 7, 2020

And while a lot of planners’ attention is focused on virtual events , a part is also concerned with cancellation. “Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. So, what do you have to do?

Contracts 229

Contracts Contracts Events Vendor 229

Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. Review and download a sample “Duty of Care” release developed by Velvet Chainsaw that could be used as part of your meeting’s registration process.

Planner 105

Planner Communications Communications Publishing 105

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

MARCH 6, 2023

Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses. Whatever Media Group) According to a study by the World Scholarship Vault , event planner stress levels are hitting a new high — the third-most stressful job in the world for 2023.

Planner 111

Planner Panel Contracts Contracts 111

Traveler's Q

APRIL 3, 2023

Using this system allows corporate event planners to make the most of their time and ensure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas. Make sure you understand the AV contract.

Vendor 122

Vendor Events Contracts Contracts 122

Endless Events

JANUARY 27, 2023

One of our top clients wanted us to help move a program’s contract. Once she successfully signed the contract, she ended up staying in Mexico. “I We forget about the hype up; our registration experience is really boring. “The catalyst for my [nomadic living] was covid. So in June 2020, I went to Mexico.

Education 177

Education Attendee Incentives Preparation 177

Convene by PCMA

FEBRUARY 3, 2022

As participants brainstormed, it became clear that planners need to know their audience well in order to decide how to trim costs at their events. Collaboration between hotels and planners can help alleviate the stress around the constant changes that COVID presents. We share some of those takeaways from a few sessions, below.

Contracts 98

Contracts Contracts Planner Communications 98

Bizzaboo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. For example, numerous properties in Vegas are investing in on-site studios for broadcasting and Lowe's is packaging a virtual piece so that your contract includes almost a ready-made hybrid checklist.”.

Registration 106

Registration Contracts Contracts Platform 106

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Websites, registration apps, email campaigns, and advertising can all impact your budget, so plan accordingly. Telling people about the event is a big portion of the budget to consider.

Registration 267

Registration Events Entertainment Venue 267

Convene by PCMA

NOVEMBER 8, 2023

Sustainability Even though more than a quarter of respondents said they start to actively design events with sustainability in mind at the time of concept generation and include it in contracts, nearly three out of 10 respondents said sustainability is not part of their planning process. It’s an equation that dooms us to fail as planners.”

Human Resources 124

Human Resources Sustainability Events Contracts 124

Social Tables

DECEMBER 5, 2016

Planners today have to be on top of every detail to ensure an event is flawless. However, any event planner can tell you, that in reality, that’s no easy task. Here are just a few things that planners commonly forget to consider. Contracting a venue can be a chore within itself. You Lose the Venue.

Contracts 122

Contracts Contracts Website Planner 122

Smart Meetings

NOVEMBER 9, 2018

Though registration information is handy, it is far from comprehensive. Example: An attendee registers for an event and immediately following the registration fills their personal session agenda with topics related to security for cloud-based server. The main sources of insight into attendees result in pretty sparse data.

Registration 203

Registration Prospect Contracts Contracts 203

Endless Events

JANUARY 22, 2019

They will answer questions regarding speeds, signal strengths, contract negotiations, and so much more. There is so much information and data held on event websites and registration platforms such as credit cards, flight info, home addresses and more, it is a jackpot of information for hackers. This is a can’t miss episode!

Trade Show 224

Trade Show Telecommunications Events Contracts 224

Endless Events

FEBRUARY 11, 2021

And does this mean that even planners no longer have to worry about safety protocols or making testing available themselves? Yes, there are a million logistical questions, but if you’re bringing together 1000 people, you should make it part of your registration process”, says Will. Can This Work?

Venue 287

Venue Logistics Contracts Contracts 287

Smart Meetings

OCTOBER 12, 2022

To ease the rush of registration, attendees were urged to print badges at home and grab a lanyard in the hall. “It was important to us that their voices are being heard and that they’re a part of how EIC champions things and advocates and leads, says Sherrif Karamat, CEO of Professional Convention Management Association and EIC chair-elect.

Attendee 293

Attendee Airlines Tourism Tourism 293

BCD Meetings & Events

MARCH 20, 2023

When you think of meeting or event technology, the first thing that comes to mind may be apps or registration software. Related article: Event Technology Trends That Improve the In-Person Attendee Experience Event Management Technology Event management technology is about the planner experience.

Management 52

Management Meeting Event Technology Technology 52

MeetingsNet

NOVEMBER 8, 2022

In an informal MeetingsNet survey, 87 percent of planner respondents said F&B is the first area they address when cutting costs. Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met.

Contracts 106

Contracts Contracts Sponsors Attendee 106

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. They research services, collect event quotes, and execute event contracts. Reiterate the event date, location, and time.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Online event registration/ event ticketing solution. If possible, have contracts finalized and signed. Don’t forget not-so-obvious ones like registration and parking signages. Administrative details: Set up online registrations. Finalize sponsor contracts and details.

Sponsors 62

Sponsors Social Media Registration Events 62

Social Tables

DECEMBER 27, 2022

Planners can estimate that approximately 40% of their graduating class will attend the reunion, and about half of the attendees will bring a guest. If 50% of attendees invite a guest, planners should anticipate that 120 total guests will attend. Send future guests to the reunion website, registration page, or Facebook Group.

Vendor 78

Vendor Booking Venue Registration 78

Convene by PCMA

AUGUST 7, 2023

Yesterday, [a conversation I took part in] addressed ways to stay relevant if a client thinks that AI could do some of the work we are contracted for. But this goes beyond just independent [meeting planners]. Annette Suriani , business events strategist for AMS Meetings Solutions, asked her peers on the PCMA Catalyst forum.

Regulations 52

Regulations Technology Technology Publishing 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Why Do Event Planners Have a Dominant Position in the Venue Negotiation Process? Introduction The world of venues as we know it is changing rapidly. Happy days.

Venue 40

Venue Contracts Contracts Online 40

Endless Events

JULY 13, 2018

For example, repeat registrants would mean they are really engaged, and a high level of social media activity means they are spreading the word. Let them download event-specific mobile apps in lieu of personal planners. In the end, you need to make sure the contract is properly accomplished. Why should events be any different?

Attendee 159

Attendee Trade Show Audience Venue 159

Eventtia

DECEMBER 16, 2022

Event Planning Certification is a certification that proves an event planner’s ability to complete event planning-related tasks. Event planners ensure that all the details of a particular event are taken care of. Event planners also handle logistics like transportation and accommodations. Increased Earning Potential.

Certification 48

Certification Event Planning Social Media Events 48

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. .

Events 327

Events Advertising Technology Technology 327

Endless Events

OCTOBER 12, 2018

Instead of paying to send people to an event, which can add up with airfare, car rental, registration fees, per diem, and missed work time, companies can simply allow those people to watch a live stream of the event. Plus, event planners don’t have to pay for wasted meals and rooms. Everyone wins. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Venue Contracts. Venue contracts will also look much different than they did pre-COVID.

Communications 98

Communications Communications Virtual Events Events 98

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. of event planners find it difficult to get quick responses from venues , which can delay the decision-making process and hinder their ability to secure the ideal location for their event. What type of event is it? About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Stova

MARCH 7, 2023

To this end, savvy planners are being more intentional with event design. Facial recognition self-check-in powers speedy, contactless onsite registration. Adding to the challenges, 75 percent of planners say they have shorter lead times than in 2019. They can talk via live video conferencing and arrange to meet onsite.

Event Technology 52

Event Technology Technology Technology Platform 52