Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

Meeting 246

Meeting Vendor Planner Events 246

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

MeetingsNet

AUGUST 17, 2023

Planners should look more carefully at the fine print and consider changing some terms, says industry attorney Joshua Grimes. If you're the event planner—or the host hotel, which can also invoke force majeure—you would have to do so” within the next few days, he notes. Joshua Grimes, Esq., What Are the Alternatives?

Contracts 98

Contracts Contracts Planner Proposal 98

Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise. Use price optimization tools.

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. Choices, Choices.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Social Tables

MARCH 2, 2021

Pricing For Properties For Planners Resources Blog Customer Stories Resource Library Training & Certification Podcast Product Updates About Cvent Log In Get Started Sign Up Free Request a Demo Home » Event Planning » How Much Do Wedding Planners Make? 7 Factors That Impact Salary How Much Do Wedding Planners Make?

Planner 99

Planner Contracts Contracts Vendor 99

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q. florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

Social Tables

MARCH 10, 2021

In addition to checking out our post on how to become a wedding planner , one of the first things we recommend doing is exploring some of the best online wedding planner courses the web has to offer. Explore 6 of the best online wedding planner courses: Wondering what type of course is best for a wedding planner?

Online 78

Online Planner Certification Training 78

MeetingsNet

AUGUST 29, 2023

As with recent hotel-labor agreements around the country plus a new contract for UPS workers, fresh contracts for more than 45,000 airline pilots may well affect costs around business events. The compensation and benefits for American pilots will be more than $9 billion across the four-year contract.

Contracts 52

Contracts Contracts Airlines Meeting 52

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. How long should planners wait for an answer to their RFP from properties? “I Even so, planners should not simply sit back and wait once their RFPs go out. Every RFP is unique,” she says.

Proposal 52

Proposal Site Selection Preparation Events 52

MeetingsNet

JULY 5, 2022

Planners: Are you sure that your next in-person meeting will have enough service staff on property to deliver the quality of experience your audience expects? In labor contracts with hotels in Boston, Las Vegas, San Francisco, and Hawaii, the union requires 180 days’ notice before new technologies are implemented.

Proposal 120

Proposal Advertising Contracts Contracts 120

Bizzaboo

JULY 30, 2023

Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). Budget: Provide a budget range or limitations to ensure the venue’s proposals are within your financial parameters. About 42.6% About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. AI can be used to automate certain tasks such as scheduling, budgeting, and marketing, allowing planners to focus on the finer details of events. So what are you waiting for?

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Clarify Your Audience Many corporate event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. AI can be used to automate certain tasks such as scheduling, budgeting, and marketing, allowing planners to focus on the finer details of events.

Venue 130

Venue Insurance Contracts Contracts 130

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? Conclusion o Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post How To Choose The Best Venue For Your Corporate Event appeared first on Traveler's Q. Consider the reputation of the venue (reviews? testimonials?)

Venue 100

Venue Insurance Audience Events 100

Convene by PCMA

APRIL 8, 2024

Nearly all the conference presentations came directly from the association’s call for proposals, Mesmer said during a presentation she made at PCMA’s Convening Leaders 2024 in January. This year, attending a “speaker orientation overview,” which is hosted by Michel on Zoom and recorded is written into all speaker contracts.

Speakers 52

Speakers Proposal Human Resources Audience 52

Traveler's Q

FEBRUARY 8, 2024

With the right wedding planner and decor team, your dream wedding vision can become a stunning reality. You can work with your wedding planner to find the perfect artist to match your style and theme, or even commission an artist to create a customized piece specific to your relationship.

Vendor 130

Vendor Trends Venue Planner 130

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Why Do Event Planners Have a Dominant Position in the Venue Negotiation Process? Introduction The world of venues as we know it is changing rapidly. Happy days.

Venue 40

Venue Contracts Contracts Online 40

Blue Spark Event Design

APRIL 22, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. Review the event flow and proposed placement of each element to ensure the goals set forth in step one is being achieved throughout the event timeline and adjust as needed.

Event Design 52

Event Design Vendor Preparation Events 52

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

MeetingsNet

JANUARY 26, 2018

Let’s face it: This year will be tough for meeting planners. Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. Meeting planners are forced to become more strategic and creative in their sourcing approach. And 2019 and 2020 don’t look much better. .

Marketing 70

Marketing Marketing Booking Planner 70

Endless Events

OCTOBER 24, 2018

Hotels are learning that, hey, planners are realizing that it’s hard to get wifi. Brandt Kruger has this great saying, well, I guess this is a longtime saying, but we say this in all of our sessions, if you are negotiating, it’s asking before the contract. After the contract, it’s called begging. Conclusion .

Vendor 222

Vendor Trade Show Venue Conference 222

Traveler's Q

FEBRUARY 21, 2024

Don’t be afraid to ask for discounts or extras, and always read vendor contracts and pricing carefully. Plus, the experienced team of chefs and event planners will work with you to create a customized menu that fits both your taste preferences and budget. So why settle for anything less on your big day?

Vendor 130

Vendor Consulting Communications Communications 130

Stova

MARCH 17, 2023

Organizers have an obligation to come up with compelling proposals of how to include sponsors and how to add value to their events, while sponsors today have to contribute to the success of the event. To help speed up the process, planners need to be able to calculate event ROI and justify it to their sponsors.

Sponsors 40

Sponsors Proposal Events Organization 40

PRA

APRIL 20, 2021

I’ve pitched versions of it in my proposals for years and always find myself going back to it for inspiration. Fun Fact: Kristi has a recording contract and worked with the top concert producers in the world! I’ve attended for the past 3 years (year 4 is coming up next month!) What’s an event you’d love to design? Albert Einstein.

Training 98

Training Proposal Contracts Contracts 98

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. But the idea that they would use somebody else forever with one opportunity like that, I think most planners are smarter than that. So I have a template in which I send our RFP, request for proposal out.

Events 289

Events Logistics Vendor Education 289

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 117

Management Registration Vendor Proposal 117

Stova

MARCH 16, 2023

Introduction Today’s meeting planners are often juggling several responsibilities at any given time. It’s why when meetings aren’t meeting stakeholders’ expectations, it can be difficult for planners to pin down exactly where they can make improvements and reach their goals. breakout sessions, leadership exercises, etc.)

Management 40

Management Meeting Vendor Registration 40

Eventtia

FEBRUARY 27, 2024

It offers a suite of tools for venue managers and event organizers, including functionalities for lead management, proposal, and contract automation, event order creation, and analytics for performance tracking. PlanningPod PlanningPod is a platform designed to cater to the needs of event planners and venue managers.

Platform 62

Platform Hospitality Logistics Proposal 62

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 96

Management Registration Vendor Events 96

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. Hotel blocks are crucial for event planners, but they also make a big difference for guests. In general, don’t ever sign the first version of the contract.

Contracts 189

Contracts Contracts Booking Online 189

Endless Events

FEBRUARY 6, 2023

I shared my world-famous request for a proposal (RFP) back in the day. They might give you a discount to help you get through this year, but they need the commitment that you’ll come back to X budget number next year.” He also suggests taking on multi-year contracts to save money. “If So, proceed with caution.

Contracts 177

Contracts Contracts Events Vendor 177

Traveler's Q

MARCH 2, 2023

Know the whole playlist if you can, while setting terms and limitations for any requests that your attendees may make Photography Contract a photographer who has a vision or style that already aligns with yours. Learning how to negotiate may not seem like a big key to being a more organized event planner, but it is actually an integral skill.

Organization 100

Organization Contracts Contracts Events 100

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Venue 149

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Endless Events

NOVEMBER 14, 2019

But if I’m talking to a planner, an in-house planner for a corporate company, I adapt it” “Think about a legal contract”, says Dustin. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. RFP – Request For Proposal.

Events 166

Events Insurance Contracts Contracts 166