Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Raise your registration fee. Optimize each for SEO.

Conference 271

Conference Sponsors Trade Show SEO 271

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. Meet with key stakeholders and decision makers to align on and specify event goals. Filter out venues that don’t meet your criteria. But you also want the “wow” factor. How Do You Source a Venue? Leverage technology. Manage your bids.

Venue 52

Venue Planner Contracts Contracts 52

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Can you count on the ship you book being the ship you get? Not really, says Grimes.

Contracts 63

Contracts Contracts Planner Insurance 63

Endless Events

APRIL 7, 2020

And while a lot of planners’ attention is focused on virtual events , a part is also concerned with cancellation. “Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. So, what do you have to do?

Contracts 229

Contracts Contracts Events Vendor 229

Endless Events

MAY 12, 2022

What would the Brew Crew have event planners do to plan better events? Will says that it seems as if event planners haven’t learned anything from the COVID-19 pandemic. It was very similar to the pre-COVID event, but tons of people came because that crowd simply wanted to meet in person. But why is that so?

Planner 320

Planner Events Virtual Events Trade Show 320

Convene by PCMA

AUGUST 13, 2021

If a person’s actions do not meet this standard of care, then the acts are considered negligent…”. 4 Risk Management Questions for Meeting Hosts. When it comes to meeting participation, I really like the duty-of-care approach over a waiver filled with a bunch of legalese. Should We Ask Attendees to Sign a Waiver?

Planner 105

Planner Communications Communications Publishing 105

Convene by PCMA

MARCH 6, 2023

Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses. Whatever Media Group) According to a study by the World Scholarship Vault , event planner stress levels are hitting a new high — the third-most stressful job in the world for 2023.

Planner 111

Planner Panel Contracts Contracts 111

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas. Talk it out with your AV vendor.

Vendor 122

Vendor Events Contracts Contracts 122

BCD Meetings & Events

MARCH 20, 2023

When you think of meeting or event technology, the first thing that comes to mind may be apps or registration software. Now, whilst those are integral to a modern event, we believe it's time to think more broadly about how technology can help you to accomplish your goals and objectives for your meetings and events programs.

Management 52

Management Meeting Event Technology Technology 52

Traveler's Q

APRIL 3, 2023

Using this system allows corporate event planners to make the most of their time and ensure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. You can even store photos of them for reference and familiarization.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

JANUARY 27, 2023

Ashley Lawson is a big name in the travel meetings and incentives industry. Ashley currently serves as the Vice President of Business Partnerships at Achieve Incentives & Meetings and is the third generation to work for the 70-year-old family business. One of our top clients wanted us to help move a program’s contract.

Education 177

Education Attendee Incentives Preparation 177

Convene by PCMA

FEBRUARY 3, 2022

As participants brainstormed, it became clear that planners need to know their audience well in order to decide how to trim costs at their events. Collaboration between hotels and planners can help alleviate the stress around the constant changes that COVID presents. One participant successfully hosted an in-person meeting in Q4 2021.

Contracts 98

Contracts Contracts Planner Communications 98

Convene by PCMA

NOVEMBER 8, 2023

The responses event professionals wrote to open-ended questions in our 30th Meetings Market Survey, conducted in late summer, illuminate what they have on their minds in a different way than their answers to multiple-choice questions. I don’t think my organization fully embraces the importance of meetings and events.”

Human Resources 124

Human Resources Sustainability Events Contracts 124

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Cancellation, switching locations, and a 36-hour pivot to virtual were among the actions taken by various event hosts.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Smart Meetings

OCTOBER 12, 2022

Highlights included experiential activations designed to inspire what comes next in designing better meetings. Download “Pathways to Clarity” a joint IMEX, Smart Meetings White Paper outlining the state of the meetings industry. The Smart Meetings team was on the expo floor getting updates and sharing snapshots of the action.

Attendee 239

Attendee Airlines Tourism Tourism 239

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management Meeting Vendor Registration 40

Smart Meetings

SEPTEMBER 5, 2018

More: Hack Your Event Budget with Smart Meetings. Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Websites, registration apps, email campaigns, and advertising can all impact your budget, so plan accordingly. Income Estimate.

Registration 229

Registration Events Entertainment Venue 229

Social Tables

DECEMBER 5, 2016

Planners today have to be on top of every detail to ensure an event is flawless. However, any event planner can tell you, that in reality, that’s no easy task. Here are just a few things that planners commonly forget to consider. Contracting a venue can be a chore within itself. You Lose the Venue.

Contracts 122

Contracts Contracts Website Planner 122

MeetingsNet

NOVEMBER 8, 2022

In an informal MeetingsNet survey, 87 percent of planner respondents said F&B is the first area they address when cutting costs. As Maggie Kearney, meeting and publications manager with the International College of Surgeons–U.S. Check the contracts for deadlines. Meet them!” . •

Contracts 105

Contracts Contracts Sponsors Attendee 105

Smart Meetings

OCTOBER 12, 2022

Highlights included experiential activations designed to inspire what comes next in designing better meetings. Download “Pathways to Clarity” a joint IMEX, Smart Meetings White Paper outlining the state of the meetings industry. The Smart Meetings team was on the expo floor getting updates and sharing snapshots of the action.

Attendee 130

Attendee Airlines Tourism Tourism 130

Smart Meetings

NOVEMBER 9, 2018

Though registration information is handy, it is far from comprehensive. Example: An attendee registers for an event and immediately following the registration fills their personal session agenda with topics related to security for cloud-based server. The post Your Best Leads are in the Ballroom appeared first on Smart Meetings.

Registration 156

Registration Prospect Contracts Contracts 156

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

AUGUST 7, 2023

Annette Suriani , business events strategist for AMS Meetings Solutions, asked her peers on the PCMA Catalyst forum. Yesterday, [a conversation I took part in] addressed ways to stay relevant if a client thinks that AI could do some of the work we are contracted for. But this goes beyond just independent [meeting planners].

Regulations 52

Regulations Technology Technology Publishing 52

Social Tables

DECEMBER 27, 2022

Whether you attended a massive high school with a graduating class of thousands or a small, local school with less than 100 classmates, you will still need to meet a threshold of interest to justify the cost and effort of planning a reunion. If 50% of attendees invite a guest, planners should anticipate that 120 total guests will attend.

Vendor 78

Vendor Booking Venue Registration 78

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. .

Events 327

Events Advertising Technology Technology 327

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Why Do Event Planners Have a Dominant Position in the Venue Negotiation Process? Introduction The world of venues as we know it is changing rapidly. Happy days.

Venue 40

Venue Contracts Contracts Online 40

Eventtia

DECEMBER 16, 2022

Event Planning Certification is a certification that proves an event planner’s ability to complete event planning-related tasks. Event planners ensure that all the details of a particular event are taken care of. Event planners also handle logistics like transportation and accommodations. Certified Meeting Professional.

Certification 48

Certification Event Planning Social Media Events 48

Stova

MARCH 7, 2023

With soaring airfares and flight cancellations, attendees need persuasive reasons to leave home and meet in person. To this end, savvy planners are being more intentional with event design. They can talk via live video conferencing and arrange to meet onsite. Encourage attendees to start networking early through the app.

Event Technology 52

Event Technology Technology Technology Platform 52

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Venue Contracts. Venue contracts will also look much different than they did pre-COVID.

Communications 98

Communications Communications Virtual Events Events 98

Bizzaboo

JULY 30, 2023

Defining the purpose of your event will let you choose a venue that meaningfully meets the goals of your event with a suitable venue. Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. How many people will attend? About 42.6% Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Hopes are high that most meetings and events will have an in-person component this year and beyond, but we know what happens to the best-laid plans. Review Refund Policies and Financial Implications. Communicate Changes As They Happen. Invest in Event Tech.

Management 97

Management Automation Communications Communications 97

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. She has also served as president of her local meeting planners organization. What’s a lesson that you’ve learned?

Vendor 40

Vendor Registration Trade Show Logistics 40

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. It takes careful planning to pay deposits on time and keep track of contracts.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. The challenge here is that there are better-paid opportunities where marketing, project management, planning, and other skills that event planners possess can yield a better work-life balance and higher income.

Trends 111

Trends Events Technology Technology 111

Traveler's Q

MARCH 29, 2023

Using this system allows corporate event planners to make the most of their time and ensure everything runs smoothly on the day of the event. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Event Planning 26

Event Planning Organization Events Contracts 26

Social Tables

JANUARY 17, 2018

If you don’t meet their needs, then the desired guest action is less likely to happen. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track. An event can be ruined before it even begins by poor directions or long lines at the registration table.

Event Planning 137

Event Planning Logistics Vendor Social Media 137