Smart Meetings

JUNE 2, 2023

To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs. The post How Meeting Profs Can Find the Right Event Tech appeared first on Smart Meetings.

Meeting 246

Meeting Vendor Planner Events 246

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Ticketing vendors, like online ticketing platforms, can streamline pre-event planning, speed up registration, and sell more event tickets through automation.

Vendor 131

Vendor Contracts Contracts Events 131

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Raise your registration fee. Optimize each for SEO.

Conference 279

Conference Sponsors Trade Show SEO 279

Smart Meetings

MAY 9, 2023

Display Changes Will Not Apply to Group Rates What you see on your Bonvoy app is what you will get—including resort, destination and other fees—at the registration desk after May 15 if a promised shift in how prices are displayed goes through as required in a November, 2021 settlement with the State of Pennsylvania.

Public Relations 290

Public Relations Contracts Contracts Registration 290

MeetingsNet

AUGUST 31, 2023

In the weeks leading up to the event, at least several hundred registrants openly declared their intention to stay away, while the total number of no-shows will become apparent as the meeting begins. There, union leaders called for a boycott of the entire city by all meeting and event groups until a deal is reached.

Meeting 59

Meeting Registration Contracts Contracts 59

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. AI technology is not going away,” said Tauvaa.

Insurance 263

Insurance B2B Conference Retail 263

MeetingsNet

MARCH 18, 2024

The New York-based meeting-management platform now makes it simpler for attendees to book rooms and for organizers to track pickup. This mobile-friendly system means attendees only need to enter their information once on in the registration site; after that, it flows through to the housing system.

Management 52

Management Registration Contracts Contracts 52

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. So there’s a strict force majeure principle out there” “Now, what we’ve done in the meetings industry is broaden that.

Contracts 229

Contracts Contracts Events Vendor 229

Smart Meetings

OCTOBER 28, 2021

8, a fresh round of registrations poured in, bringing the total number registered for the now mask-optional IMEX America at Mandalay Bay Resort and Casino to 10,000. To streamline registration, print your name badge and agenda. IMEX is the perfect opportunity to bump elbows with fellow meeting professionals after hours, out and about.

Preparation 279

Preparation Sustainability Registration Panel 279

Stova

OCTOBER 3, 2023

ConferenceDirect's 2023 Annual Partner Meeting Success Story Collaborative event management solutions for successful annual meetings. The collaborative venture between ConferenceDirect and Stova, exemplified by the 2023 Annual Partner Meeting (APM), demonstrates these principles.

Registration 59

Registration Contracts Contracts Sponsors 59

Bizzaboo

AUGUST 3, 2023

Can I monitor event registration and campaign performance in real time? Given that event registration is a leading metric for event marketing success, you need to be able to assess performance so you adjust your strategy in real time if needed. Can I use a custom URL and brand the software to meet my event’s needs?

Management 98

Management Registration Vendor Event Apps 98

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Can you count on the ship you book being the ship you get? Not really, says Grimes.

Contracts 63

Contracts Contracts Planner Insurance 63

Endless Events

JANUARY 27, 2023

Ashley Lawson is a big name in the travel meetings and incentives industry. Ashley currently serves as the Vice President of Business Partnerships at Achieve Incentives & Meetings and is the third generation to work for the 70-year-old family business. One of our top clients wanted us to help move a program’s contract.

Education 177

Education Attendee Incentives Preparation 177

Smart Meetings

SEPTEMBER 5, 2018

More: Hack Your Event Budget with Smart Meetings. Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Websites, registration apps, email campaigns, and advertising can all impact your budget, so plan accordingly. Income Estimate.

Registration 267

Registration Events Entertainment Venue 267

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Cancellation, switching locations, and a 36-hour pivot to virtual were among the actions taken by various event hosts.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

BCD Meetings & Events

MARCH 20, 2023

When you think of meeting or event technology, the first thing that comes to mind may be apps or registration software. Now, whilst those are integral to a modern event, we believe it's time to think more broadly about how technology can help you to accomplish your goals and objectives for your meetings and events programs.

Management 52

Management Meeting Event Technology Technology 52

Atlas Travel

APRIL 30, 2020

On behalf of the entire meeting and events team at Atlas, we hope that you are staying healthy and safe! While many of our clients cancelled their meetings, we were relieved to see that the majority postponed them to the fall. By Jenn Murphy. We are certainly facing challenging times in our industry and in the world.

Incentives 52

Incentives Meeting Airlines Registration 52

Brightspot Incentive Events

MAY 2, 2024

Their transactional approach prioritizes efficiency in getting travelers from Point A to Point B by arranging flights, accommodations, rental cars, and vacation packages to meet their clients’ needs. Our custom event websites provide detailed trip information and facilitate online registration.

Incentives 52

Incentives Travel Travel Logistics 52

MeetingsNet

NOVEMBER 8, 2022

About 75 percent of respondents to a recent Meeting Professionals International survey said they were seeing increases in AV costs—and about 25 percent of them said the increases were more than 10 percent. The major platforms offer everything from marketing and event apps to registration and attendee metrics. Want more?

Vendor 122

Vendor Contracts Contracts Events 122

Brightspot Incentive Events

APRIL 14, 2024

Their transactional approach prioritizes efficiency in getting travelers from Point A to Point B by arranging flights, accommodations, rental cars, and vacation packages to meet their clients’ needs. Our custom event websites provide detailed trip information and facilitate online registration.

Incentives 52

Incentives Travel Travel Logistics 52

Convene by PCMA

NOVEMBER 8, 2023

The responses event professionals wrote to open-ended questions in our 30th Meetings Market Survey, conducted in late summer, illuminate what they have on their minds in a different way than their answers to multiple-choice questions. I don’t think my organization fully embraces the importance of meetings and events.”

Human Resources 124

Human Resources Sustainability Events Contracts 124

Smart Meetings

OCTOBER 12, 2022

Highlights included experiential activations designed to inspire what comes next in designing better meetings. Download “Pathways to Clarity” a joint IMEX, Smart Meetings White Paper outlining the state of the meetings industry. The Smart Meetings team was on the expo floor getting updates and sharing snapshots of the action.

Attendee 293

Attendee Airlines Tourism Tourism 293

Smart Meetings

NOVEMBER 9, 2018

Though registration information is handy, it is far from comprehensive. Example: An attendee registers for an event and immediately following the registration fills their personal session agenda with topics related to security for cloud-based server. The post Your Best Leads are in the Ballroom appeared first on Smart Meetings.

Registration 203

Registration Prospect Contracts Contracts 203

Convene by PCMA

MARCH 6, 2023

Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses. Unless you plan events for a booming industry, your reality working for professional and trade associations is that revenue from your 2022 and 2023 meetings is 15 percent or more lower than 2019.

Planner 111

Planner Panel Contracts Contracts 111

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management Meeting Vendor Registration 40

Blue Spark Event Design

JANUARY 13, 2021

Blue Spark is facing 2021 with a positive mindset and looking forward to once again planning and organizing successful meetings! However, not all brands are offering the same health protocols so it’s very important to review your contracted hotel’s policies and determine whether they are in line with your expectations.

Meeting 52

Meeting Preparation Registration Transportation 52

Convene by PCMA

APRIL 15, 2024

By juxtaposing the responses to these two different questions, one could assume that planners don’t see the speakers they select as critical to moving the needle on registrations. Fewer Meet and Greets Perhaps it’s due to concerns over incurring higher speaker fees, but fewer organizers are asking for meet-and-greet sessions with speakers.

Speakers 101

Speakers Planner Audience Booking 101

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Events 130

Convene by PCMA

FEBRUARY 3, 2022

The majority of participants shared that they are still in limbo for how meetings in 2022 are going to go. One participant successfully hosted an in-person meeting in Q4 2021. Another participant just contracted for their group from 2026 – 2034. If you must reduce your room block, expect to reduce meeting space as well.

Contracts 98

Contracts Contracts Planner Communications 98

Convene by PCMA

JULY 27, 2022

In our experience, nearly every meeting service provider is short-staffed and plagued by last-minute no-shows or insufficiently skilled workers. The meeting rooms you contracted for may have been double booked. Be sure to reconfirm your meeting rooms by name as far in advance as you can. Jacob Slaton Photography).

Organization 105

Organization Rehearsal Preparation Contracts 105

Convene by PCMA

JULY 7, 2022

She will be responsible for selecting and contracting citywide meetings for major conferences, as well as leading the registration and housing teams. Previously, she worked as director of groups and meetings at IHG and global sales director at PRA Business Events. Jillian Dampier.

Contracts 52

Contracts Contracts Registration Hospitality 52

Social Tables

APRIL 20, 2023

She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.” While planners want to meet the wishes of their clients, it is important not to book dates blindly.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

MAY 12, 2022

It was very similar to the pre-COVID event, but tons of people came because that crowd simply wanted to meet in person. ” But on the other hand, there are many events with low registration numbers. As a planner, I am happy to sign all the contracts, but I need those dollars to buy all that labor.

Planner 320

Planner Events Virtual Events Trade Show 320

Travel Daily Media

OCTOBER 9, 2023

With registrations open for participants who wish to attend the annual gathering of the global construction industry, the event aims to host 2,200+ exhibitors and 68,000+ attendees from more than 150 countries for four days of valuable business networking, fruitful partnerships and knowledge exchange.

Sustainability 91

Sustainability Technology Technology Production 91

Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

Venue 52

Venue Planner Contracts Contracts 52

Convene by PCMA

AUGUST 13, 2021

If a person’s actions do not meet this standard of care, then the acts are considered negligent…”. 4 Risk Management Questions for Meeting Hosts. When it comes to meeting participation, I really like the duty-of-care approach over a waiver filled with a bunch of legalese. Should We Ask Attendees to Sign a Waiver?

Planner 105

Planner Communications Communications Publishing 105

MeetingsNet

NOVEMBER 8, 2022

As Maggie Kearney, meeting and publications manager with the International College of Surgeons–U.S. While you could shorten your meeting just enough to eliminate the final meal—as 44 percent of our survey respondents suggested—there are less drastic ways to trim the fat. Check the contracts for deadlines. Meet them!” . •

Contracts 105

Contracts Contracts Sponsors Attendee 105