MeetingsNet

APRIL 4, 2024

During his main-stage presentation titled “Mastering Site Inspections for Audiovisual and Production,” Frankel noted that “almost everything is negotiable before you sign the contract. Send it along to your outside audiovisual company and let them red-line it and change some of the proposed terms to make them more favorable for you.

Contracts 98

Contracts Contracts Venue Vendor 98

Smart Meetings

SEPTEMBER 9, 2021

Up until 2019, your live event audiovisual Request for Proposal (RFP) was straightforward. PROS : Should another variant hit, you are prepared with a full team, logistics and platform to pivot to a 100 percent virtual event. Do virtual presenters run their own slides? How do you receive their presentations in advance?

Registration 264

Registration Online Platform Attendee 264

Conferences that Work

OCTOBER 30, 2023

Consequently the authors propose a new model: locally grouped unconferences , that prioritize informal connections and participant-driven content over formal presentations, challenging the hierarchical structure of conventional conferences. A right-sized event allows for meaningful networking without overwhelming attendees.

Conference 108

Conference Proposal Panel Promotion 108

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. Proposal Process.

Proposal 162

Proposal Contracts Contracts Logistics 162

Traveler's Q

APRIL 4, 2024

We’re looking toward a future with sophisticated AI that offers increasingly immersive experiences, such as virtual reality meetings or holographic presentations. Preparing for the AI Revolution in Event Planning To stay competitive and future-ready, corporations need to harness the power of AI. Share your vision with us.

Management 130

Management Logistics Automation Networking 130

Smart Meetings

FEBRUARY 5, 2024

Wilm assured the audience that many of the initial preparations made over the 16 months it took to make F1 happen—which resulted in severe traffic delays (two out of three families were impacted, based on survey results)—no longer need to be made.

Sports 246

Sports Proposal Hospitality Sponsors 246

ADMEI

MAY 19, 2021

Common threads in both the survey and the roundtables for many were the need to change the proposal process, incorporate a Letter of Engagement to protect both the planner and DMC prior to executing a contract, and improve site inspection policies. PROPOSAL PROCESS. LETTER OF ENGAGEMENT (or LETTER OF INTENT).

Proposal 182

Proposal Contracts Contracts Destination Management 182

Unique World Global Destinations

AUGUST 14, 2020

Click ‘Request for a Proposal’. You will now have your account set-up to be able to send your event proposal directly to DMC offices and receive proposals faster than ever! It features a well-equipped fitness area, two meeting rooms and an elegant restaurant overlooking the lake. Then complete the RFP and press submit.

Proposal 52

Proposal Location Sports Incentives 52

Conferences that Work

SEPTEMBER 11, 2023

An event that: Asks potential presenters to submit pre-event proposals for sessions isn’t an unconference. Includes breakout sessions as well as presentations isn’t an unconference. [No, Unconferences are led by participants, while traditional meetings are led by presenters. Let’s be clear.

Preparation 106

Preparation Venue Conference Attendee 106

MeetingsNet

JANUARY 5, 2023

After all, he doesn’t have to build and promote an agenda of session topics, or secure speakers and presenters, or even match breakout-room sizes to each session’s potential attendance number. Then a new question is presented, and the new discussions at each table are documented. The attendees themselves take care of those things.

Conference 98

Conference Proposal Attendee Audience 98

Blue Spark Event Design

MARCH 13, 2024

Speaker Preparation: Ensure speakers are well-prepared, knowledgeable, and capable of delivering engaging presentations that align with the conference objectives. Fill out a Request for Proposal The post Unlocking Success: Mastering ROI Strategies for Corporate Conferences first appeared on Blue Spark Event Design.

Conference 52

Conference Site Selection Logistics Social Media 52

MeetingsNet

APRIL 15, 2024

Many events focus heavily on speakers presenting information to a passive audience. Consider these design strategies to create moments of insight: Ensure Relevance Prepare thought leaders, influencers, and experts on the main stage or in breakout sessions so that their messaging resonates with the audience.

Audience 59

Audience Events Speakers Proposal 59

Social Tables

FEBRUARY 10, 2021

One of the great things about throwing a virtual birthday party is that it’s pretty easy to put together and doesn’t require the level of planning and preparation of an in-person event. Make sure to tell everyone when and how to dial in and how to prepare. Send a present. Do some pre-planning planning. No need to get fancy here.

Preparation 174

Preparation Event Planning Platform Planner 174

Social Tables

JUNE 12, 2024

Event stage design involves incorporating production elements into an event or presentation space to amplify the venue’s aesthetics and enhance the attendees’ experience. Contact nearby hotels for room block quotes and rate proposals. Stage designers. Transportation vendors.

Vendor 148

Vendor Contracts Contracts Events 148

Convene by PCMA

AUGUST 16, 2023

For the engagement RFP, the bidding destination would propose a project that would further ESTRO’s mission — to create better outcomes for cancer patients through radiotherapy — in its community. And in Spain, what ESTRO identified is that there was a lack of information about this kind of therapy.

Proposal 96

Proposal Site Selection Conference Social Media 96

MeetingsNet

MAY 5, 2023

The Exhibitions & Conferences Alliance took center stage in an FTC hearing in early May, and is now preparing to make a strong pitch to members of Congress on June 1. When the Federal Trade Commission held a May 4 hearing on a proposed rule targeting business impersonation and fraud, the meetings and events industry was there to be heard.

Proposal 52

Proposal Government Events Attendee 52

Convene by PCMA

FEBRUARY 12, 2024

Many events focus heavily on speakers presenting information to a passive audience. Prepare thought leaders, influencers, and experts on the main stage or in breakout sessions so that their messaging resonates with the audience. I call this approach “designing for synthesis.” Are the perspectives relevant to each audience member?

Events 52

Events Audience Speakers Proposal 52

Endless Events

AUGUST 24, 2020

Matthew is the Managing Director and co-founder of Your Stand Builder , an award-winning company that “revolutionizes the way companies all around the world prepare for their exhibitions” So who better than him to teach us how to create amazing exhibitor experiences for virtual and hybrid events? Press play and join the chat!

Trade Show 320

Trade Show Virtual Events Events Proposal 320

MeetingsNet

JANUARY 5, 2023

After all, he doesn’t have to build and promote an agenda of session topics, or secure speakers and presenters, or even match breakout-room sizes to each session’s potential attendance number. Then a new question is presented, and the new discussions at each table are documented. The attendees themselves take care of those things.

Conference 52

Conference Proposal Events Attendee 52

Brightspot Incentive Events

JULY 8, 2022

Negotiations are vital to delivering a next-level experience, and there is no better time than the present to dust off these skills. They are inundated with loads of RFPs (Request for Proposals), which means your proposal may not even get a shot at being accepted when you submit it at the last minute.

Contracts 52

Contracts Contracts Proposal Incentives 52

Gavel International

APRIL 1, 2024

As such, they do not translate to the ROI that C-Suite members expect to see when reviewing a proposed budget. Namely, how do you convert KPIs into ROI and present it in solid numbers? While key performance indicators and return on investment often get erroneously interchanged, there are key differences between the two.

Corporate Meeting 52

Corporate Meeting Meeting Proposal Booking 52

Traveler's Q

AUGUST 3, 2023

This information should be easy to find and clearly presented on the invitation. By including all of these important details, you can ensure that attendees are well-informed and prepared for your event. If you need some help with the entire process from start to finish, you can always request a proposal from Traveler’s Q!

Audience 130

Audience Events Attendee Speakers 130

Traveler's Q

OCTOBER 19, 2023

If there are any obstructions or pillars, it may be wise to avoid seating guests in those areas or provide them with a clear view of the stage or presentation. A Digital Seating Chart is the Best Option When preparing for a corporate event, creating a seating chart is a crucial aspect of the planning process.

Networking 130

Networking Events Venue Attendee 130

Traveler's Q

APRIL 3, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. It is typically located either adjacent to the stage or backstage and is used for people to relax, prepare, and change costumes. So what are you waiting for?

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. It is typically located either adjacent to the stage or backstage and is used for people to relax, prepare, and change costumes. So what are you waiting for?

Venue 130

Venue Insurance Contracts Contracts 130

Endless Events

JUNE 8, 2018

From there, you can create a plan that includes creating the proposal, selling your company and event, and report relevant data back to the sponsors post-event. It can be a way to foster further engagement and to prepare for the next event. This guide presents some tips on how you can make the most out of these simple questionnaires.

Sponsors 271

Sponsors Event Planning Marketing Marketing 271

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Initiate conversations.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MAY 25, 2023

Improve Request for Proposal (RFP) efficiency. Be prepared so you know what to expect. Venues often present packages upfront, but that doesn’t mean you can’t get creative with seating, food, breaks, and more. Be prepared for all technology requirements and have contingency plans. Manage your bids. Fewer errors are made.

Venue 52

Venue Planner Contracts Contracts 52

inVOYAGE

FEBRUARY 22, 2024

This iconic museum opens its exclusive spaces for private group visits, presentations, and corporate events. Here, authentic flamenco is paired with a delightful meal prepared by Chef David García for a unique fusion of culinary and cultural excellence! Enjoy dinner on stage, prepared by a Michelin-starred caterer.

Culture 52

Culture Planner Retreat Rehearsal 52

Eventtia

MAY 13, 2022

Make sure you’re prepared by knowing the ins and outs of your event. Prepare your pitch. Think about what information you want to propose. The best way to overcome this is by creating demo videos and a presentation that walks sponsors through each offering. Know your offerings. How many attendees are you expecting?

Online 62

Online Sponsors Events B2B 62

Best Corporate Events

SEPTEMBER 20, 2023

Use three to five points from the list below (though you’ll want to be prepared to discuss all of these in your conversation). When presenting these benefits and making the case to your manager for arranging a team building event, it’s best to have a face-to-face meeting. The tone of your email should be professional but friendly.

Management 88

Management Benefits Remote Preparation 88

Bizzaboo

DECEMBER 4, 2023

This content is used for event promotion and in the event’s presentations and materials, ensuring a seamless transition from promotional efforts to actual event experiences. Demonstrate anticipated ROI: Prepare a clear presentation outlining the potential investment return.

B2B 59

B2B Event Planning Conference Logistics 59

Social Tables

APRIL 13, 2021

The same thing goes for stoves and other heating sources: Preparing simple dishes ahead of time or opting for room-temperature dishes may be the best bet. If your event includes dancing, presentations, or music, you’ll need audio/visual equipment. Get the right permits.

Events 200

Events Vendor Event Planning Logistics 200

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. Event Presentations Checklist ☐ Create a slide deck template for all presentations. ☐ Create a list of potential sponsors that you want to include and send proposals. It’s also an excellent way to generate business leads.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Conferences that Work

APRIL 9, 2018

I’ve lost count of the conference session proposals I’ve made to meeting industry associations that have wound through multiple months-long steps only to be rejected at the last possible moment with no explanation and a boilerplate request to submit more next year.

Education 74

Education Meeting Sponsors Speakers 74

DCI

JUNE 10, 2021

We’re not proposing, by any means, that travel is the cure for racism. Traveling, however, forces us to engage, to be present, to communicate. It literally pulls us away from every frame of reference that we know and presents us with a new reality. It’s awful. It’s disheartening. We learn to interact with new people.

Travel 59

Travel Travel Proposal Culture 59