Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects.

Preparation 164

Preparation Management Contracts Contracts 164

Traveler's Q

MARCH 29, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Venue 130

Venue Insurance Contracts Contracts 130

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. There are new rules, clauses, and regulations to be mindful of. Be Detailed Upfront.

Contracts 52

Contracts Contracts Proposal Incentives 52

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Location 130

Location Venue Insurance Regulations 130

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected? Are you protected if things change?

Management 208

Management Destination Management Vendor Certification 208

Smart Meetings

DECEMBER 15, 2023

In this article, Smart Meetings explains how meeting professionals can take control of their finances by relying less on the static nature of budget plans and better preparing for the future with financial models. Smart Meetings spoke with attorney, author and faculty legal advisor for International Association of Venue Managers Ty M.

Contracts 260

Contracts Contracts Regulations Education 260

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable.

Contracts 244

Contracts Contracts Meeting Government 244

Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

OCTOBER 30, 2023

Planners should also be aware of the needs of attendees while preparing their future events, “Attendees have become more protective of their time and have high expectations for that time when they commit to being away from home,” Diem said. They want interaction, not lectures, they want more white space.

Insurance 246

Insurance Meeting Sustainability Hospitality 246

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Sometimes, unfortunately, that is easier said than done. But those two items may not be the most important differentiators nowadays.

Planner 235

Planner Meeting Training Audience 235

Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? was an early question.

Contracts 264

Contracts Contracts Regulations Events 264

Smart Meetings

MARCH 1, 2024

The Big Easy prepares for its 11th Super Bowl When the NFL added another week to its usual 17-week schedule in 2021, this created a small problem between the Super Bowl LVIII and this year’s Mardi Gras in New Orleans. Visitors to New Orleans will also see several hotel changes when they make their way to the city.

Corporate Meeting 264

Corporate Meeting Contracts Contracts Media 264

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Prepare for GDPR. Do Your Homework. In the same fashion, planners need to do their research when hiring vendors.

Planner 209

Planner Contracts Contracts Vendor 209

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. Public restaurant events Public events generate buzz in the community and help attract new customers to your event venue.

Events 88

Events Venue Rehearsal Booking 88

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

Logistics 103

Logistics Events Event Planning Advertising 103

Bizzaboo

JULY 21, 2023

As the specter of COVID-19 lockdowns fades and the popularity of in-person events continues to gain momentum, events teams are pressured to find memorable and exciting venues to meet attendee expectations. of attendees say the event venue can make or break their experience. Hotel venues save you from the hustle.

Venue 52

Venue Attendee Events Conference 52

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. However, in life we should always respond and never react—these circumstances are what we have all prepared for, it is where we excel. 31 at Crypto.com Arena in Los Angeles. “I

Preparation 246

Preparation Contracts Contracts Online 246

Traveler's Q

APRIL 3, 2023

Choose an Easily Accessible Venue Going over the top for a venue can have disastrous consequences for any corporate event, especially if the venue is difficult to reserve. Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event.

Organization 130

Organization Contracts Contracts Events 130

Smart Meetings

SEPTEMBER 1, 2022

Although inflation has taken a toll on event budgets, some precautionary moves can help side-step the worst impacts by being prepared. Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts. Inflationary Realities. Scarcity Eats Cost for Breakfast. Fast, cheap, and good is gone.

Hospitality 130

Hospitality Management Contracts Contracts 130

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great. Your DMC partner can even help you determine the perfect timing for your event based on venues, crowds, weather, and transportation.

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Benefits Vendor Transportation Destination Management 193

Smart Meetings

MAY 25, 2021

DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year.”. The letter also sets a time frame for progressing to a contract.

Proposal 162

Proposal Contracts Contracts Logistics 162

ADMEI

MAY 19, 2021

DMCs bring knowledge of the offsite venues that are adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year”. PROPOSAL PROCESS. Floor plans for functions.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venue 40

Venue Contracts Contracts Online 40

Brightspot Incentive Events

MARCH 15, 2022

Allow yourself enough time to source and contract the venues, connect with invited guests, create your theming & build your brand, and manage your orders/shipping. Your timeline is a major chord; you want to offer someone a unique experience that they may not have had yet and narrow the chance that they’ve been there, done that.

Preparation 52

Preparation Contracts Contracts Sponsors 52

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. AV Mistake: Not Understanding Your AV Quote.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . And will virtual events be the new normal?

Events 327

Events Advertising Technology Technology 327

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • Be prepared to have printouts on hand for those who somehow missed that the session would be BYOP (bring your own presentation). if the venue allows it, suggests Cole. Want more? Ground-Transportation.

Vendor 122

Vendor Events Contracts Contracts 122

Bizzaboo

AUGUST 25, 2021

There’s a lot of uncertainty regarding COVID variants and in response, event organizers are creating event contingency plans to prepare for the future. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Here’s our tips on what to consider.

Registration 105

Registration Contracts Contracts Platform 105

Convene by PCMA

JULY 12, 2021

As the pandemic stretches on, those planning in-person events need one or more backup plans, he said, including preparing strategies for shifting meetings to virtual or hybrid events. Hotels, Venues, and Contracts. Rebooking clause: Ask for 100 percent rebooking within a year, with no limits.

Contracts 98

Contracts Contracts Remote Speakers 98

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

MARCH 20, 2023

(Courtesy Visit Seattle) ‘Let’s make it feel good’ Last fall, Visit Seattle was working with a “risk averse” corporate group who was preparing to meet in person for the first time since the pandemic began, said Kelly Saling, senior vice president and chief sales officer for Visit Seattle. We wanted to help with that,” she said. “We

Events 98

Events Venue Trends Preparation 98

Travel Daily Media

OCTOBER 22, 2023

ASM Global, the venue-management company and producer of live-event experiences, has announced that it will continue its longstanding partnership with Onondaga Country, New York, to manage of The Oncenter and St. Joseph’s Amphitheater at Lakeview, the picturesque outdoor concert venue overlooking Onondaga Lake. Mulroy Civic Center.

Trade Show 67

Trade Show Entertainment Venue Contracts 67

Smart Meetings

OCTOBER 5, 2022

She suggests not signing long-term contracts “because you don’t know what is going to happen.”. Establishing a relationship with your meeting platform before you need them, just like you do with your banker, is a smart way to be prepared for the things you don’t normally think about. There are many reasons for the residual digital.

Meeting 276

Meeting Virtual Events Platform Attendee 276

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. You Lose the Venue. Contracting a venue can be a chore within itself. Click To Tweet. Click To Tweet. Click To Tweet.

Contracts 122

Contracts Contracts Website Planner 122

MeetingsNet

JANUARY 8, 2019

The last few years have shown that there is any number of scenarios that can endanger your staff and attendees, from wildfires and hurricanes to mass shootings and power outages, and it may feel like an impossible task to prepare for any of these crises. Can you cover every potential crisis in one day? Then one more.” .

Meeting 91

Meeting Contracts Contracts Preparation 91

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Some may need a meal prepared by a kosher caterer. Find cost savings tips for event tech, ground transportation, and venues, here.

Contracts 105

Contracts Contracts Sponsors Attendee 105