Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Sometimes, unfortunately, that is easier said than done. What types of customer service training are you doing for your employees?

Planner 213

Planner Meeting Training Audience 213

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” In the same fashion, planners need to do their research when hiring vendors. You hired the vendor.

Planner 181

Planner Contracts Contracts Vendor 181

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Preparation. And as such, we’ve got the hook ups.

Vendor 122

Vendor Certification Preparation Contracts 122

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

ADMEI

MAY 19, 2021

DMCs bring knowledge of the offsite venues that are adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year”. PROPOSAL PROCESS.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. However, in life we should always respond and never react—these circumstances are what we have all prepared for, it is where we excel. 31 at Crypto.com Arena in Los Angeles. “I

Preparation 245

Preparation Contracts Contracts Online 245

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

MAY 25, 2021

DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year.”. The letter also sets a time frame for progressing to a contract.

Proposal 138

Proposal Contracts Contracts Logistics 138

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • Be prepared to have printouts on hand for those who somehow missed that the session would be BYOP (bring your own presentation). if the venue allows it, suggests Cole.

Vendor 122

Vendor Events Contracts Contracts 122

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Traveler's Q

APRIL 3, 2023

Choose an Easily Accessible Venue Going over the top for a venue can have disastrous consequences for any corporate event, especially if the venue is difficult to reserve. Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event.

Organization 130

Organization Contracts Contracts Events 130

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. Public restaurant events Public events generate buzz in the community and help attract new customers to your event venue.

Events 88

Events Venue Rehearsal Booking 88

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Social Tables

JULY 13, 2023

Whether you’re planning a birthday celebration for a major golf fan or looking for a unique venue for an outdoor celebration , a golf course birthday party may be the right choice for your event. Regardless of your level of experience, staying organized will help you better plan, prepare, and execute a golf course birthday party to remember.

Venue 78

Venue Entertainment Vendor Attendee 78

Eventtia

APRIL 18, 2022

Phase 1: Planning and Preparation. You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Attendance check-in.

Sponsors 62

Sponsors Social Media Registration Events 62

Blue Spark Event Design

DECEMBER 5, 2022

We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). Venue and Hotel Availability. Vendors were hit hard in 2019 and 2020. High Demand.

Booking 52

Booking Site Selection Vendor Event Design 52

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best.

Production 52

Production Contracts Contracts Vendor 52

Alcor Mice

APRIL 29, 2021

As you can see, there are quite a lot of things that go into preparing a memorable event experience. Before jumping into preparations, ask yourself a set of questions that will serve as a framework for how you’ll go about organizing your event. These questions will ultimately help you create a more comprehensive preparation plan.

Vendor 52

Vendor Registration Advertising Preparation 52

Alcor Mice

APRIL 24, 2021

These are all important questions that will affect your preparation. Your list should start with the things you know you will definitely need, these include: venue options, a production team, marketing, food and beverage providers, and maybe even decorators. Venue Sourcing. Your planning process begins with an idea.

Vendor 52

Vendor B2C Preparation Events 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 91

Planner Vendor Insurance Contracts 91

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Prepare action items that you can kick into gear if needed.

Management 97

Management Automation Communications Communications 97

Innovatx

JUNE 10, 2020

During rebooking within the same venue, or even a new venue, they always ask about the history of the group and what they will be expecting for the current event. Go from there and then find the maximum number spaces can hold, which will help you find the best location and be prepared for that range moving forward.

Contracts 40

Contracts Contracts Venue Events 40

Bizzaboo

MARCH 15, 2021

Tips for Your Event Venue Search. Finding a Venue. The first step in adding an in-person element to your hybrid event idea is to find a venue. Here are some tips of what to look for in a COVID-safe venue: Space. Each venue might also have its own gathering restrictions so be sure to ask about their personnel limits.

Communications 98

Communications Communications Virtual Events Events 98

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Registration Events 88

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Involve Everyone. Negotiating with an Act.

Entertainment 83

Entertainment Booking Contracts Contracts 83

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( venue space, accommodation needs, food and beverage, transportation, travel, etc.), 3 ) Investing in employee experiences, and not just in other stakeholders (e.g.,

Trends 52

Trends Meeting Vendor Planner 52

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. For example, if your client has a go-to caterer, reach out to see what are their top venues in the area. The sooner a client can promote the accommodations to attendees, the better they will be able to prepare for the event in advance.

Planner 68

Planner Contracts Contracts Logistics 68

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. If the event is small (and most meetings are small meetings ) consider holding a short session for all tradeshow vendors, allowing each supplier a minute at most to pitch their offerings to attendees.

Communications 62

Communications Communications Meeting Sponsors 62

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

Management 40

Management Meeting Vendor Registration 40

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. Ask them: where it is? Is it needed? Then, what are they going to do about it?

Contracts 523

Contracts Contracts Vendor Transportation 523

Meeting Tomorrow

SEPTEMBER 16, 2019

Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. Next venue? Turns out, the venue and AV team have a different set-up. Sometimes, in-house audio visual companies at hotels are responsible for multiple events happening in the same venue.

Rehearsal 77

Rehearsal Venue Contracts Contracts 77

Traveler's Q

MARCH 29, 2023

Choose an Easily Accessible Venue Going over the top for a venue can have disastrous consequences for any corporate event, especially if the venue is difficult to reserve. Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event.

Event Planning 26

Event Planning Organization Events Contracts 26

Meeting Tomorrow

SEPTEMBER 16, 2019

Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. Next venue? Turns out, the venue and AV team have a different set-up. Sometimes, in-house audio visual companies at hotels are responsible for multiple events happening in the same venue.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite?

Vendor 29

Vendor Venue Entertainment Booking 29