Conferences that Work

DECEMBER 5, 2016

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. ” — Brown Out , snopes.com. ” — Brown Out , snopes.com. ” I can’t post materials on the walls.

Contracts 92

Contracts Contracts Conference Planner 92

Smart Meetings

JANUARY 2, 2024

I just fell in love with the logistics of it and putting all the little pieces together to see this great big picture–the feeling of accomplishment at the end. We] are on a contract basis now to do their meetings and I still get to be part of a really meaningful and important mission. I learned a lot from her, she was so wonderful.

Meeting 130

Meeting Registration Events Logistics 130

Global DMC partners

AUGUST 31, 2021

From sourcing destinations and negotiating contracts, to attendee management and onsite logistics, COVID has changed almost every aspect of the event planning process. Remember what it was like to plan events in 2019? SO MUCH has changed! Plus, with ongoing travel restrictions and global health.

Logistics 98

Logistics Contracts Contracts Event Planning 98

Smart Meetings

APRIL 29, 2021

Caesars contracted with Albertsons to administer 10,000 Covid vaccination shots at stations in ballrooms at Rio Las Vegas Hotel & Casino, Bally’s Las Vegas Hotel & Casino, Caesars Palace Las Vegas and Flamingo Las Vegas Hotel & Casino. “Our It won’t be business as usual; it is a fresh start for the future,” he says.

Hospitality 279

Hospitality Logistics Training Human Resources 279

Smart Meetings

SEPTEMBER 1, 2022

Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts. In union venues, he is negotiating contract clauses that say if the venue can’t get enough people when they are needed, Leo can bring in their own. Scarcity Eats Cost for Breakfast. MeetSmart pic.twitter.com/lIi0DNi23g.

Hospitality 130

Hospitality Management Contracts Contracts 130

ADMEI

OCTOBER 4, 2023

A Destination Management Company is officially defined as a professional services company possessing extensive local knowledge, expertise, and resources, specializing in the design and implementation of events, activities, tours, transportation, and program logistics.

Benefits 193

Benefits Vendor Transportation Destination Management 193

Bizzaboo

APRIL 1, 2024

The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing. Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans.

Logistics 103

Logistics Events Event Planning Advertising 103

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

Management 246

Management Contracts Contracts Logistics 246

Endless Events

DECEMBER 15, 2022

After some time in catering, Arianna moved into event logistics. “I Eventually, I went into event logistics.” I managed the contracts, food and beverage, marketing, and speaker acquisition from start to finish. I’ve just always thrown the party, and at some point, I started getting paid for it.

Events 177

Events Logistics Hospitality Website 177

Convene by PCMA

MARCH 6, 2024

Ware has nearly 30 years of experience and most recently worked as vice president of convention housing operations and contracting/sourcing for MCI USA. Spain has extensive experience working in event logistics, client management, and strategic planning. Spain, CMP, has joined Talley as a senior meeting manager.

Logistics 52

Logistics Contracts Contracts Hospitality 52

Traveler's Q

APRIL 3, 2023

Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event. When selecting a venue, it’s important to consider all of the available options and resources that are available to maximize efficiency and ensure that all logistical demands are met.

Organization 130

Organization Contracts Contracts Events 130

MeetingsNet

APRIL 29, 2020

Kevin Iwamoto: It will definitely change logistics and crowd management for large-scale gatherings. Everything including how we greet one another, how we interact, how we share meals, manage speakers, and organize logistics will change. MeetingsNet: What changes do you think will happen to face-to-face events due to the pandemic?

Meeting 92

Meeting Logistics Contracts Contracts 92

Achieve Incentives

AUGUST 21, 2023

To do it right, you’ve got to plan a pool party that will make sense for your group and take into account the many detailed logistics that will make it awesome. Make sure the place you plan to host your attendees will meet your needs, and whenever possible – get the function space confirmed in your contract.

Logistics 90

Logistics Incentives Entertainment Location 90

Stova

MAY 25, 2023

What logistical needs do you have, such as capacity, layout, amenities, parking etc.? Understand these details before signing a contract. For example, many planners find it frustrating when promises are made by the sales team during the negotiation process but are not mentioned in the contract or not honored by the operations team.

Venue 52

Venue Planner Contracts Contracts 52

ITA Group

JANUARY 28, 2022

Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Big events, small ones, virtual, hybrid or in person. Managing Your Event Just Got Easier. Connect With Us. Production.

Management 52

Management Automotive Contracts Contracts 52

Convene by PCMA

NOVEMBER 15, 2023

In this thought-provoking session, an expert panel provides insight into the psychological, emotional, and logistical aftermath that can impact successful event strategy, experiences, and safety measures. Recognize the nuances to consider when determining the best logistical measures. of lawyers in the State of Texas.

Logistics 52

Logistics Government Training Consulting 52

Endless Events

FEBRUARY 11, 2021

Yes, there are a million logistical questions, but if you’re bringing together 1000 people, you should make it part of your registration process”, says Will. You don’t immediately contract it and start spreading it. So it’s so easy for events to be blamed for an outbreak or for somebody catching COVID.

Venue 287

Venue Logistics Contracts Contracts 287

Traveler's Q

MARCH 29, 2023

When selecting a venue, it is important to consider several factors: size, location, layout options, amenities, services offered, logistics, and costs. Does the Venue Include a Flexible Contract with “Force Majeure”? It’s important to consider the audio-visual equipment that is provided at a venue.

Venue 130

Venue Insurance Contracts Contracts 130

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

Endless Events

MARCH 9, 2020

And how they want to get people into contracts and kind of force you to work with them and things like that. “We’ve done through this show and talked about some of the exclusivity contracts that we’ve had to deal with when dealing with in-house AV, where there was no option to get out.

Vendor 271

Vendor Contracts Contracts Website 271

Eventtia

OCTOBER 20, 2023

Unexpected costs can emerge from various corners – last-minute equipment repairs, additional personnel requirements, or unforeseen logistical challenges. Whether it’s an overestimation of ticket sales or an underestimation of logistical costs, errors in financial forecasting can have impactful consequences.

Vendor 117

Vendor Events Venue Entertainment 117

Convene by PCMA

JANUARY 27, 2022

Logistical Hurdles. But testing just hours prior to travel or entry at an event presents huge logistical hurdles for both organizers and attendees. In talking with two other potential providers, we’ll have to contract very soon (and absolutely no later than 45 days out) or risk them being unavailable as well.”.

Logistics 98

Logistics Venue Insurance Attendee 98

Social Tables

NOVEMBER 16, 2016

To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract. Are You Willing to Consider a Multi-Meeting and/or Multi-Year Contract? Fewer vendors mean time saved on logistical headaches, staffing, and rental fees.

Vendor 120

Vendor Contracts Contracts Logistics 120

The MICE Blog

MARCH 11, 2021

The challenges included a fossil-free future, conflict prevention, conscious cities, internet of logistics, healthcare, public safety and security, outcompeting destructive systems, nature 2.0, The idea: One trade fair, unfair rules, one contract, one winner takes all. The concept was created by Robert Dunsmore, Gwen and Deidrick.

Contracts 130

Contracts Contracts Virtual Events Online 130

Convene by PCMA

NOVEMBER 27, 2023

I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” “I would like my boss to recognize that it’s okay to say no to people and ideas. And to better protect the team from burnout.” “I To give me an opportunity to shine and show what I can do.

Contracts 59

Contracts Contracts Events Logistics 59

MeetingsNet

MAY 4, 2020

I have already seen how it is making us question terms in our contracts, think about capacities at venues, and other logistical issues. It helps us to get out of the “way we’ve always done things” mindset and think of how we can optimize the attendee experience, communicate, manage risk, and make our events even better in the future.

Meeting 94

Meeting Logistics Contracts Contracts 94

Social Tables

AUGUST 29, 2017

When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. Consider the Logistics. Last but not least, always keep logistics in mind when it comes to property selection. The ink has dried and the room block contract is complete – what next?

Planner 68

Planner Contracts Contracts Logistics 68

Bizzaboo

JULY 30, 2023

Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Read the fine print: Thoroughly read through the contract to ensure that all details are accurately documented. A clear and detailed contract with the venue is crucial to avoid misunderstandings or surprises later on.

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

JANUARY 30, 2017

There are twice the logistics, twice the details, and is often twice the effort. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page. Flex your creative and logistic muscles. However, when done right, it can also be twice the reward. Click To Tweet.

Management 90

Management Logistics Preparation Events 90

ITA Group

JANUARY 17, 2022

Communication and pre-event logistics webinar. Contract design, build, tracking and recording. From strategy through execution, an in-house Sponsorship Event Manager works hand-in-hand with your event team. They manage the sponsorship process, including information gathering, strategy/creative development and fulfillment.

Sponsors 52

Sponsors Events Logistics Communications 52

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track. Create a chart of event-day logistics.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. As such, you will need to formulate a contract that protects this investment. Every event production is an investment.

Production 52

Production Contracts Contracts Vendor 52

Eventtia

OCTOBER 9, 2023

Factor in logistical expenses: That’s especially relevant if you’re flying in team members from other branches or countries. Depending on the scale of your event, having sub-teams or committees for areas like logistics, marketing, customer service, etc., Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Registration Events 88

Convene by PCMA

MARCH 20, 2023

The city is celebrated as a music capital, so Visit Seattle contracted with a local company to hire street musicians to perform on routes that conference attendees would travel. “Across the board, downtowns are perceived as being unsafe — some of that might be true, and some of that might be fear or be exaggerated. We’re all one.”

Events 98

Events Venue Trends Preparation 98

ITA Group

MARCH 29, 2022

Event visioning helps you ensure every aspect of the experience is designed in alignment with the audience, creative thread, success metrics and contracts. Excellent event design is about moving beyond logistics with purposeful, attendee-centered experiences that drive mood and emotion.

Event Design 75

Event Design B2C Events Logistics 75

Social Tables

SEPTEMBER 21, 2023

Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Outline any attendee cleanup responsibilities in the contract, such as requiring them to place all trash in cans or place any moved furniture back in its original position. Make the most out of the booking process.

Events 88

Events Venue Rehearsal Booking 88

Stova

MARCH 17, 2023

Allegedly covering WiFi and access to health clubs they can often be negotiated out of the contract, particularly if they are being picked up elsewhere by the event budget. Be aware, however, from the get-go, that contracts are not written in stone and form an integral part of the entire negotiation game.

Venue 40

Venue Contracts Contracts Online 40