Smart Meetings

MAY 25, 2021

They can and often do literally touch every aspect of a program from logistics to safety, from branding and theme creation to providing local experiences. In the past, many DMCs have been expected to develop a comprehensive proposal and complete costing—essentially a full blueprint—without any compensation, contract or commitment.

Proposal 162

Proposal Contracts Contracts Logistics 162

ADMEI

MAY 19, 2021

They can and often do literally touch every aspect of a program from logistics to safety, from branding and theme creation to providing local experiences. In an ADMEI focus group discussion, some participants estimated that 75% or more of their proposals were never contracted. PROPOSAL PROCESS.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Eventtia

OCTOBER 9, 2023

Factor in logistical expenses: That’s especially relevant if you’re flying in team members from other branches or countries. Depending on the scale of your event, having sub-teams or committees for areas like logistics, marketing, customer service, etc., Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Registration Events 88

Social Tables

SEPTEMBER 21, 2023

Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Outline any attendee cleanup responsibilities in the contract, such as requiring them to place all trash in cans or place any moved furniture back in its original position. Make the most out of the booking process.

Events 88

Events Venue Rehearsal Booking 88

Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. Or so I thought. Stay on time! I can dream.

Rehearsal 70

Rehearsal Logistics Contracts Contracts 70

Endless Events

MARCH 4, 2020

These are again, what you want to do as part of a site visit, but again, I’m going to do them kind of in logistical order from start to finish for an event on there, as well. Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions.

Venue 321

Venue Contracts Contracts Conference 321

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. Food and Beverage. Audio Visual. Event Staffing. Transportation. Entertainment.

Management 52

Management Conference Rehearsal Vendor 52