Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Bizzaboo

APRIL 1, 2024

The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing. Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans.

Logistics 103

Logistics Events Event Planning Advertising 103

Eventtia

JUNE 8, 2023

The term covers project management across every aspect of an event, which can be anything from finding speakers to sending out post-event surveys. That’s why when managing a virtual event, not only should you understand the logistics behind it, but you should also be adding extra emphasis on creating interesting content.

Management 109

Management Logistics Events Speakers 109

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

Event Technology 69

Event Technology Platform Technology Technology 69

Endless Events

NOVEMBER 2, 2021

As an event strategist, Deanna now focuses more on facilitating the front-of-house experience for attendees through moderating emceeing and public speaking, while providing clients some limited behind-the-scenes logistics support as well. “I’ve also worked on the vendor side for a florist and event decorator,” she adds.

Planner 317

Planner Logistics Trade Show Events 317

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. Additionally, an event website also enables planners to track attendee registration, which helps in making informed decisions about logistics.

Website 130

Website Online Social Media Registration 130

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Bizzaboo

JUNE 26, 2023

☐ Logistics: Set a Date, Format, and Location Pick a date and an event type, considering availability, attendee preferences, event objectives, and potential scheduling conflicts (e.g., ☐ Speakers: Decide on Keynotes, Sessions, and Entertainment Figure out which speakers will impact your event most by engaging and captivating attendees.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Bizzaboo

JULY 13, 2023

Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Event Logistics This section is vital to in-person and hybrid events planning because it details the event’s logistics.

Logistics 52

Logistics Speakers Events Registration 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Factor in logistical expenses: That’s especially relevant if you’re flying in team members from other branches or countries. They’ll often be the point of contact for vendors, stakeholders, and customers. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Registration Events 88

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Smart Meetings

NOVEMBER 2, 2018

CadmiumCD –a meeting room scheduling, resource management system and event logistic management platform. SpiceFactory –a speaker management system. Zenus CEO Panos Moutafis emphasizes that point even further, saying, “Event planners should ask pointed questions which will help them choose the right vendor.

Management 185

Management Booking Technology Technology 185

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Traveler's Q

AUGUST 24, 2023

For example, when sending invitations to a conference, you could include a video highlighting keynote speakers and panelists, as well as other important information about the event that attendees would find helpful. Best of luck on the journey, and don’t forget that Traveler’s Q is here to support you every step of the way.

Events 130

Events Proposal Logistics Vendor 130

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Vendor and speaker coordination. Vendor management. Connect With Us. We’re always two steps ahead of your needs, giving you back valuable time and creating a personal, seamless attendee experience. Budget management. Timeline management. Registration build and management.

Management 52

Management Automotive Contracts Contracts 52

Eventtia

FEBRUARY 24, 2023

Logistic coordination Complex organizational structures may create logistical challenges when planning events for multi-brand companies. Subsequently, this may result in confusion regarding budgeting, vendor selection, and overall event execution, leading to inefficiencies and missed opportunities for cost savings.

Logistics 48

Logistics Events Apparel Vendor 48

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Talent/speaker fees.

Sponsors 62

Sponsors Social Media Registration Events 62

MeetingPool

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past. Where to learn more: crowdsol.com.

Meeting 52

Meeting Vendor Platform Audience 52

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Conduct a Risk Assessment. Do a deep dive on your event for possible issues.

Management 97

Management Automation Communications Communications 97

Bizzaboo

DECEMBER 4, 2023

They can streamline processes, negotiate better with vendors, and leverage existing relationships. From creative visionaries to logistical wizards, each role uniquely transforms a simple conference into an impactful and memorable experience. marketing) and building a cross-functional event team.

B2B 59

B2B Event Planning Conference Logistics 59

Convene by PCMA

NOVEMBER 27, 2023

The assumption by leadership that one person should be able to coordinate, manage, plan, and develop content, speakers, logistics, contracts, staffing, software, CE applications, and do it at a now discounted salary without dedicated support staff.” Everything has become more difficult post-pandemic. “The

Contracts 59

Contracts Contracts Events Logistics 59

Endless Events

MAY 10, 2018

How do you find the right speakers? This audience would expect innovative speakers and focused information on the latest technology. Alternatively, in terms of logistics you might be expecting to invite over 1,000 people, so only the largest conference venues available will do. When will your speakers come on?

Venue 246

Venue Conference Entertainment Audience 246

Eventtia

MARCH 14, 2022

Also, you are constrained by geographical limitations both in terms of the potential attendees to target and speakers/talents you can invite. It’s crucial to have presenters and speakers that know how to keep the virtual attendees engaged without alienating the in-person audience. Virtual Event: Lower Cost and Broader Reach.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Endless Events

MARCH 12, 2020

Because we only to drink the tea but spill it too – whether it is wages or controversial speakers you have our honest opinions. Can you beat this vendor? So what better place to start the conversation than Event Brew, the most unapologetic podcast in the industry? So this week, we welcome three members of the Brew Crew.

Events 289

Events Logistics Vendor Education 289

Meeting Tomorrow

SEPTEMBER 15, 2021

Support of local vendors who have been impacted COVID . You have an experienced AV partner who can help you iron out the production logistics, which can be complex for a hybrid event. You have speakers who are comfortable speaking to two audiences at once. Easier collaboration and brainstorming . Best of both worlds.

Virtual Events 74

Virtual Events Audience Events Speakers 74

MeetingsNet

AUGUST 19, 2019

Roncaglio-Marotta’s team handles logistics, travel and obtains speakers for client events, as well as helping clients develop marketing programs. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. In that moment I realized I need to keep my vendor contacts with me, on my cellphone.

Vendor 40

Vendor Registration Trade Show Logistics 40

Social Tables

AUGUST 1, 2017

Do you need to conduct a site visit, create an event diagram , or pay your vendors by a certain date? You may also want to include timing for day-of or day before logistics. Your event VIPs could be keynote speakers, celebrities, dignitaries, or event stakeholders. Think about what you expect to happen and when.

Event Planning 100

Event Planning Events Logistics Speakers 100

Alcor Mice

APRIL 24, 2021

Once you know your target audience, you can start thinking of guests and speakers you can invite to your event. The next step would be to list down all the resources and logistics you will need to make it happen. As you compile this list, start combing through the list one by one and reaching out to your vendors for quotations.

Vendor 52

Vendor B2C Preparation Events 52

Bizzaboo

JULY 30, 2023

For instance, a conference with keynote speakers, breakout sessions, and interactive workshops necessitates versatile spaces. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

APRIL 22, 2021

Other concepts and venues, especially outdoor ones, will be logistically easier to manage in the day. This could include a stage, speakers, microphones, sound system, lighting, and other audio/visual equipment. Keep in mind that your audience has times that will work best for them as well.

Venue 200

Venue Audience Insurance Social Media 200

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? Also, add some budget to cover the logistics of the activities, both in time and money. Talk with your vendors and lay out your plans to make sure they can provide the right security tools. Authenticity involves making the right decisions every step of the way.

Trends 335

Trends Events Sustainability Attendee 335

Eventtia

MAY 9, 2022

Pros: The main advantage of the hybrid event model is the fact that you can invite speakers, presenters, and attendees from halfway across the world without having to worry about travel and accommodation arrangements. keynote speaker) is a great candidate for a live stream. Virtual Events: Key Takeaways.

Virtual Events 62

Virtual Events Events Platform Speakers 62

Eventtia

DECEMBER 11, 2021

This includes event planners, event team, volunteers, attendees, vendors, and sponsors, among other parties. You’ve planned the perfect event, you’ve booked the best possible talents/speakers, and everything has been set up. Ultimately, it can significantly help your event planning process, especially regarding logistics.

Event Technology 62

Event Technology Technology Technology Social Media 62

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

AUGUST 30, 2023

The ability to organize, manage logistics, and ensure that everything runs smoothly is a skill honed over time. Recognize which tasks you must oversee and which can be handled by team members or vendors. Event planning is both an art and a science. However, like any profession, there are always ways to improve and refine your methods.

Event Planning 95

Event Planning Vendor Events Automation 95

Social Tables

OCTOBER 5, 2023

It could involve applications for creating schedules, managing budgets, coordinating logistics, sending invitations, and overall streamlining the planning process. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Mobile apps.

Event Technology 88

Event Technology Technology Technology Vendor 88

Smart Meetings

JUNE 2, 2023

In addition to three days of speakers, networking opportunities and idea-sparking content, The Show’s sustainability efforts—a big topic in the hospitality industry in general, and a topic of focus at The Show in particular—will be on full display. The smallest change can still have a great impact on the environment.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245