Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted.

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

MAY 25, 2021

They can and often do literally touch every aspect of a program from logistics to safety, from branding and theme creation to providing local experiences. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. Following is based on the group’s whitepaper. Proposal Process.

Proposal 162

Proposal Contracts Contracts Logistics 162

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Bizzaboo

APRIL 1, 2024

The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing. Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans.

Logistics 103

Logistics Events Event Planning Advertising 103

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

ADMEI

MAY 19, 2021

They can and often do literally touch every aspect of a program from logistics to safety, from branding and theme creation to providing local experiences. And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. PROPOSAL PROCESS.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Traveler's Q

FEBRUARY 28, 2024

From Northumberland to the Scottish Highlands, the UK has a plethora of unique castle wedding venues, and with the help of a specialized wedding planner, it can be a budget-friendly alternative wedding spot without sacrificing quality or elegance. One crucial aspect to keep in mind is legalities.

Logistics 130

Logistics Venue Sustainability Location 130

Convene by PCMA

DECEMBER 10, 2023

And 31 percent of respondents include sustainability elements in their RFPs, compared to only 14 percent of planners surveyed in 2019. My hope is that in the not-too-distant future, five out of five meeting planners will say that they are intentional about designing events with sustainability in mind at every step.

Sustainability 64

Sustainability Vendor Advertising Logistics 64

Social Tables

APRIL 13, 2021

It’s going to make a big difference for the logistics and the overall feel of the event. Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

Endless Events

JUNE 21, 2018

But, something event planners can overlook is that in addition to security team members having the right skills and knowledge – they also need the right attitude. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Insurance 265

Smart Meetings

NOVEMBER 2, 2018

An increasing emphasis is being placed on the back-end software and management tools that allow planners to make the most of their time and money. More : 6 Free Apps to Keep Meeting Planners Organized. CadmiumCD –a meeting room scheduling, resource management system and event logistic management platform.

Management 185

Management Booking Technology Technology 185

Meeting Tomorrow

MARCH 21, 2019

Every event has it’s pros and cons and as a meeting planner, event manager or marketer that runs events you know that the days can be long and challenging. To make sure you’re considering your options when creating your own event survival kit, I asked a few of our meeting planners what was in their survival kits today. USB drive).

Planner 61

Planner Meeting Preparation Logistics 61

Convene by PCMA

FEBRUARY 7, 2024

And it’s no wonder why — in today’s events landscape, planners regularly engage in difficult conversations about narrowing budgets, inflation, logistics, and more with stakeholders, vendors, colleagues, and employers. (Whatever Media Group) Event organizers have one of the most stressful jobs in the world.

Communications 52

Communications Communications Logistics Vendor 52

Convene by PCMA

NOVEMBER 29, 2023

From event planners, marketers, and venue coordinators to production specialists, this course enhances your AI skills within the context of event execution. Learn how to leverage AI to automate event logistics, streamline processes, and improve operational efficiency.

Event Planning 52

Event Planning Telecommunications Logistics Regulations 52

Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. “And I think that rings true because pretty much everyone that I know, almost every planner that I know of when they say the word PSAV, do it with a little bit of disdain in their mouth.

Vendor 271

Vendor Contracts Contracts Website 271

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. In the scheme of managing vendors, guest lists, and budgets- keeping room blocks at the top of your priority list will make sure that starting with their arrival to your event, your attendees feel welcomed and part of the big picture of your event.

Planner 68

Planner Contracts Contracts Logistics 68

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Traveler's Q

APRIL 3, 2023

Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event. When selecting a venue, it’s important to consider all of the available options and resources that are available to maximize efficiency and ensure that all logistical demands are met.

Organization 130

Organization Contracts Contracts Events 130

Bizzaboo

JUNE 29, 2022

Master Logistics and Be Ready To Adapt. As every event planner knows too well, it’s only a matter of time before something goes wrong. To mitigate any potential bad outcomes at your next event, you must master the logistics and make sure you know everything you can about the venue, event software, and vendors you choose.

Advertising 94

Advertising Events Automation Logistics 94

Endless Events

MARCH 28, 2018

If you are an event planner, you know that outdoor events and festivals have been, and continue to be increasingly popular venues choices. While you are researching you will want to ensure the venues you are interested in are logistically set to host the type of event that you are planning.

Venue 241

Venue Trends Events Location 241

Traveler's Q

SEPTEMBER 14, 2023

The website enables event planners to reach a broader audience from different geographical locations, boosting their chances of success. Additionally, an event website also enables planners to track attendee registration, which helps in making informed decisions about logistics.

Website 130

Website Online Social Media Registration 130

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. Best Project Management Tools for Event Planners.

Production 282

Production Management B2B Meeting 282

Achieve Incentives

AUGUST 21, 2023

To do it right, you’ve got to plan a pool party that will make sense for your group and take into account the many detailed logistics that will make it awesome. Even knowing a little of this information at the onset will help with planning for vendors and agendas. Ensure your guests know where to go and what to expect when they arrive.

Logistics 90

Logistics Incentives Entertainment Location 90

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. Find out what times are considered off-season for your vendor. Much like you, rental vendors are driven by numbers and profit margins. Can You Stay Local?

Vendor 120

Vendor Contracts Contracts Logistics 120

Bizzaboo

APRIL 27, 2023

Curious whether event planner courses and event planning certifications are worth it? Not sure how to become an event planner? According to CIC (Convention Industry Council), the main goal of the CMP program is to standardize best practices, establish credibility to the profession, and boost the performance of event planners.

Certification 98

Certification Event Planning Trade Show Planner 98

Bizzaboo

DECEMBER 4, 2023

They can streamline processes, negotiate better with vendors, and leverage existing relationships. Ultimately, an event team comprises more than event planners; they’re the strategists and coordinators who ensure that marketing and sales efforts align for maximum impact. marketing) and building a cross-functional event team.

B2B 59

B2B Event Planning Conference Logistics 59

Social Tables

DECEMBER 13, 2016

Increasingly event planners are expanding their businesses by offering design services. The design stage is also a good time to finalize a clients allotted budget and narrow down the vendor options to form a suitable team of professionals that will help turn the couple’s dreams into a reality.

Vendor 96

Vendor Logistics Events Contracts 96

Achieve Incentives

APRIL 5, 2021

The role of an event planner continuously lands among the top five most stressful jobs in the United States. Here are six practical tips to help ensure that your wellbeing is taken care of as you navigate critical and logistical decisions required to deliver a safe event : Safe planning is complex and confusing. That was pre-COVID-19.

Attendee 98

Attendee Regulations Logistics Events 98

Blue Spark Event Design

MAY 6, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. For example, if load in starts at 3:00pm, but another vendor is still in your space at 3:45pm, your planner should be clearly communicating that to you as soon as they know.

Event Design 52

Event Design Vendor Events Communications 52

Maritz Global Events

JULY 3, 2019

Dan’s role oversees the meticulous planning, management and logistics of five internal events across the Maritz Global Events family, including its upcoming e4 , and Experient’s annual Envision conference. As with all of our planners, once we’re onsite, the buck stops here!”. Director Strategic Events. Challenges and Rewards.

Management 75

Management Vendor Global Events Events 75

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

Planner 145

Planner Vendor Certification Event Planning 145

Social Tables

APRIL 22, 2021

Other concepts and venues, especially outdoor ones, will be logistically easier to manage in the day. As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access.

Venue 200

Venue Audience Insurance Social Media 200

Endless Events

FEBRUARY 7, 2019

Today’s event planners rely on technology to get the job done. To cover your bases, here are 11 of the best options for event planners. In the event world, you could create a channel for the AV team, a channel for people working on programming, and a channel for the logistics team. Forget the pen and paper.

Planner 396

Planner Management Events Automation 396

Achieve Incentives

SEPTEMBER 19, 2023

That way if your hotel partner doesn’t have the space capacity you need, you can lean on other vendors to help meet your needs. Don’t: Forget to find vendors who embrace your organization’s values. With many vendors to choose from, you can often find one that will help you weave your values into your event.

Transportation 52

Transportation Vendor Incentives Events 52

Endless Events

MARCH 12, 2020

But the idea that they would use somebody else forever with one opportunity like that, I think most planners are smarter than that. But that’s not what we do as designers, as planners, or even in a supplier world as creatives” “More AV companies should assign a dollar value to the creative work that they do.

Events 289

Events Logistics Vendor Education 289

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. She has also served as president of her local meeting planners organization. Event planners can do everything; they're magicians.

Vendor 40

Vendor Registration Trade Show Logistics 40

Social Tables

APRIL 15, 2019

The sun’s shining, the birds are chirping, and event planners have more options at their disposal than arguably any other season. Just as with corporate planners, the first step is to look at the attendee list and try to predict expectations. Is there anything sweeter than summer? is an art in itself.

Events 158

Events Attendee Venue Vendor 158