Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

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Venue B2B Proposal Contracts 52

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

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Venue Conference Automotive Booking 78

Smart Meetings

JUNE 29, 2022

The fundamentals are the same for both shows, but the venues and attendance are unique,” she said. “We Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. We are always looking to learn and adapt.”. Focused Learning. A Unique Footprint.

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Seminar Education Speakers Trends 246

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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Panel Meeting Trade Show Contracts 246

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Ask yourself, does my next meeting venue have plans should the power go out? Include improved ventilation as an essential C19 reducer when considering venues. He’s a sought-after consultant, speaker, writer and trainer.

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Trends Meeting Site Selection Contracts 264

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Vendor Contracts Contracts Insurance 206

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

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Preparation Event Planning Certification Human Resources 334

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Venue Negotiations .

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Vendor Venue Events Contracts 282

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great. What is a DMC and How Does It Benefit Me? What are the benefits of working with a DMC?

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Benefits Vendor Transportation Destination Management 193

Smart Meetings

OCTOBER 5, 2022

When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. Others are recording speakers and offering virtual programming weeks later with experts available for questions. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

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Meeting Virtual Events Platform Attendee 276

Smart Meetings

SEPTEMBER 5, 2018

Venue Fees. The event venue is one of the most important—and most expensive—factors of the event budget. In addition to your venue minimum, you will want to keep a separate, more detailed F&B budget where you break out each individual meal function to factor in taxes, service charges and quantities of each item. Mobile App.

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Registration Events Entertainment Venue 267

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

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Logistics Events Event Planning Advertising 103

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. AV Mistake: Not Understanding Your AV Quote.

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Rehearsal Events Vendor Venue 297

Smart Meetings

NOVEMBER 9, 2021

Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore. Check out today's speakers and tune in throughout the day [link] @NickBorelli @ItsWillCurran @IMEX_Group #IMEX21 pic.twitter.com/XFIm504s3i.

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Meeting Entertainment Booking Planner 299

Convene by PCMA

JULY 12, 2021

Hire speakers to present remotely rather than cover the travel, lodging, and other costs associated with presenting in person. To ensure good video and audio quality, work with your service provider to send remote speakers kits with ring lights, cameras and stands, headsets, plus a coaching session. Hotels, Venues, and Contracts.

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Contracts Contracts Remote Speakers 98

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. Ask about the groups meeting in the venue before you. Want more?

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Vendor Events Contracts Contracts 122

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

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Contracts Contracts Venue Speakers 52

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

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Organization Social Media Insurance Events 91

Bizzaboo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

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Registration Contracts Contracts Platform 105

The MICE Blog

MARCH 31, 2022

All speaker contributions are translated simultaneously into German or English, allowing all participants to follow the programme in the language they prefer. Why was Kursaal selected as a venue? Kursaal is flexible about working with external providers, which is another great advantage about working with this venue.

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Sustainability Speakers Audience B2C 163

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

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Vendor Events Venue Entertainment 117

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

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Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

AUGUST 25, 2022

Have a look: It helps if an association has clearly delineated values that you can incorporate into your contract clauses and RFP language — that is not the case across all associations. Frustration of purpose clause can mean not contracting with a venue that doesn’t accept a particular value embraced by the organization.

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Site Selection Contracts Contracts Communications 98

The MICE Blog

AUGUST 11, 2021

We’re going to make events next year where people will be in Shanghai, New York and Rio de Janeiro watching our live performances with physical people in the venue, and will interact with people on stage, people who attend in person and those virtually. The smart contract is something I wanted to use for this conference.’. ‘I

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Trends Events Virtual Events Audience 174

Endless Events

JULY 13, 2018

Feedback on specific sessions, speakers, and various event aspects would also lend an insight into the true satisfaction levels of your attendees and how they talk about the event after it’s finished. An Event Venue… for Free? Event venues tend to take up a huge chunk of the budget, which is a concern when the budget is light.

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Attendee Trade Show Audience Venue 159

The MICE Blog

MAY 2, 2022

So don’t worry about having too much stuff up on stage, because people want to get together, because otherwise, your audience will be in front of your venue networking while you are preparing all kinds of stuff up on the stage.’ . Would we be postponing, would the contract allow that? Does your contract have flexibility?

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Regulations Networking Audience Contracts 130

MeetingsNet

APRIL 29, 2020

A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly. Everything including how we greet one another, how we interact, how we share meals, manage speakers, and organize logistics will change.

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Meeting Logistics Contracts Contracts 92

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue.

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Event Planning Retail Registration Events 88

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

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Sponsors Social Media Registration Events 62

Brightspot Incentive Events

MAY 2, 2024

Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment. We leverage our proven global partner network, allowing us to deliver exceptional service around the globe. Are You Ready to Work with Us?

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Incentives Travel Travel Logistics 52

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Timeline management. Registration build and management. Production.

Management 52

Management Automotive Contracts Contracts 52

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

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Event Planning Social Media Vendor Advertising 78

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. We save nearly $100 per person since dinners in the venue are so expensive,” said one survey respondent. she says. • It’s a win-win.”

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Contracts Contracts Sponsors Attendee 105

Blue Spark Event Design

SEPTEMBER 14, 2021

What are the benefits and drawbacks of utilizing an in-house audio-visual company at a hotel or venue? Because this is such a common need, conference or convention hotels and venues provide an in-house audio-visual company as an option for their clients that has been preselected by the location. This can be an inexpensive option.

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Benefits Contracts Contracts Speakers 52

Endless Events

MAY 18, 2021

. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. ” Two Venues, Several Watch Parties. ” Kelly also emphasizes working with the virtual speakers beforehand.

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Events Audience Planner Venue 199

Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

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Rehearsal Contracts Contracts Planner 263

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. Venue internet service. Make sure the venue has reliable and fast internet. If all you want to do is put a camera in the corner and show what the speaker is saying, doing it yourself can definitely work.

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Remote Vendor Audience Events 298