Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. This is having a huge impact on event organizers and their teams during both the planning and execution phases of events. Short-staffed.

Organization 105

Organization Rehearsal Preparation Contracts 105

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” In the same fashion, planners need to do their research when hiring vendors. You hired the vendor.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Based on the purpose of the event, you might be able to decide on the type of event you are going to organize, but it will especially help in dictating the objectives of the event.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

OCTOBER 20, 2023

By creating an effective event budget plan, organizers can exercise financial control and achieve maximum returns on their investments. It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions.

Vendor 117

Vendor Events Venue Entertainment 117

ADMEI

MAY 19, 2021

And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. In an ADMEI focus group discussion, some participants estimated that 75% or more of their proposals were never contracted. If the client advances to contract, the Letter becomes null and void. PROPOSAL PROCESS.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. These collaboration tools are based in the cloud and help you stay organized and in touch even if you’re running around. Allows you to create multiple workspaces to keep yourself organized. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g. florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. Sometimes, unfortunately, that is easier said than done.

Planner 235

Planner Meeting Training Audience 235

Bizzaboo

AUGUST 3, 2023

The pandemic accelerated the need for solutions to help event organizers plan, execute, and measure the success of virtual, in-person, and hybrid events. But which event management platform is the best for you and your organization? Look for vendors who are transparent and publish service level stats online.

Management 98

Management Registration Vendor Event Apps 98

Bizzaboo

APRIL 1, 2024

Event failures are common and can be a major setback for any event organizer or company. Inadequate planning and organization One of the leading causes of event failure is insufficient planning. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Convene by PCMA

AUGUST 28, 2023

Leaders that talk the talk, Moore said, may have their organizations participate in Pride Month or Black History Month and stand in solidarity with an underrepresented group for a 30-day period. Committing to specific DEI goals also includes intentionally distributing RFPs to — and contracting and collaborating with — diverse businesses.

Vendor 98

Vendor Consulting Organization Contracts 98

Traveler's Q

FEBRUARY 8, 2024

Expert Advice on Budget Management and Selecting the Best Vendors Creating a bespoke wedding doesn’t have to break the bank. Use these expert tips to manage your budget while still creating a luxury wedding: Prioritize When it comes to planning a luxurious wedding, budget management and vendor selection can make or break your big day.

Vendor 130

Vendor Trends Venue Planner 130

Social Tables

AUGUST 10, 2023

Event planning is a dynamic profession that requires a great deal of creativity, organization, and people skills. Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. Social event planners. Non-profit event planners. Hourly Rate.

Planner 78

Planner Certification Trade Show Vendor 78

Convene by PCMA

MARCH 6, 2023

The truth is that most of the data points and recovery opinions are coming from the supplier — not the organizer — side of our industry. This perfect storm significantly threatens the sustainability of associations and adds tremendous pressure to those who are organizing events to find ways to improve their financial performance.

Planner 111

Planner Panel Contracts Contracts 111

Social Tables

JUNE 29, 2023

Research shows that individual willingness to donate to nonprofit organizations is increasing annually, as are the contribution amounts. From outlining event goals to post-event donor follow-up, this guide takes organizers of all levels through the nonprofit planning process from start to finish. Fundraising is on the rise worldwide.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

MeetingsNet

JUNE 22, 2023

GBTA/Cvent survey respondents, the majority of whom have some meeting responsibilities, cite moderate pay raises in 2023 as well as high job satisfaction—but also an inclination towards finding a similar role in another organization. Another 18 percent say their staff comprises a combination of generalists and specialists.

Management 97

Management Travel Travel Human Resources 97

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Vendor management. Vice President, Major Banking Organization.

Management 52

Management Automotive Contracts Contracts 52

Traveler's Q

MARCH 29, 2023

Organizing a corporate event, such as a conference, can be a difficult and stressful task, regardless of whether it’s an in-person or virtual event. Additionally, staying organized and utilizing resources such as experienced professionals can help you ensure that all aspects of the event are properly taken care of.

Event Planning 26

Event Planning Organization Events Contracts 26

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. PCMA PCMA (Professional Convention Management Association) is a nonprofit organization serving the business events industry.

Website 98

Website Planner Certification Publishing 98

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Logistics 120

Bizzaboo

JULY 30, 2023

Of course, venue sourcing isn’t without its challenges for event organizers. The report revealed that event venue sourcing ranks among the top three hurdles organizers face. of organizers reported that venue costs consume the most significant proportion of their in-person B2B conference budget. In fact, 19.4% In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Endless Events

SEPTEMBER 9, 2021

” “The vendors that live in both the corporate and the social world are okay right now because there’s such a flood for social coming back,” he explains. “If I’m an organization that’s trying to produce an event, I don’t think I’m going to do it this year.

Regulations 311

Regulations Social Media Organization Contracts 311

Social Tables

DECEMBER 27, 2022

Whether you’re heading up a planning committee or attempting to organize a reunion all on your own, you can accomplish the task following this step-by-step guide. Who will pay venue and vendor deposits? Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services.

Vendor 78

Vendor Booking Venue Registration 78

Convene by PCMA

AUGUST 13, 2021

Over the next year or so, conference organizers will need to define their responsibilities for duty of care when it comes to their events. Some of the host organizations were transparent and shared these reported cases with attendees. What guidelines or policies should we put into place for our staff and vendors?

Planner 105

Planner Communications Communications Publishing 105

Smart Meetings

JULY 7, 2021

See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know. Third-party planning organizations expressed a desire for a clear set of recommendations from DMOs and CVBs in incentive destinations, including suggested protocols based on the local market and vendors.

Incentives 130

Incentives Travel Travel Prospect 130

MeetingPool

MAY 17, 2022

report from eFax surveying 1,001 senior IT and business decision-makers in large enterprises, SMEs, and public sector organizations found that in the majority of firms (54%), there are between 6 and 50 fax users. What’s more, a fifth claimed there were 51 or more fax users within their organizations.To

Technology 52

Technology Technology Telecommunications Contracts 52

Endless Events

APRIL 27, 2023

The one organization I worked for that did a ton of event sponsorships had a sales department that did the selling. By the time they came to me, the contract was signed, and I was just fulfilling it.” On the flip side, Deanna has worked for organizations that always paid to be a sponsor. That’s what I wrestle with.

Sponsors 177

Sponsors Events Attendee Audience 177

Alcor Mice

MAY 5, 2021

Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best. Hiring these production companies will definitely make your preparation much smoother; however, as an organizer, it’s best that you are aware of all the little things that are needed to make an event work.

Production 52

Production Contracts Contracts Vendor 52

Convene by PCMA

NOVEMBER 27, 2023

I would like to pursue my CMP, but unfortunately, I was told that the CMP is a better tool for networking and when looking for a job than a tool to help further my career at my current organization.” “For The rush of the moment, the global overview of the event, and facilitating the organization of it with all the teams.”

Contracts 59

Contracts Contracts Events Logistics 59

MeetingsNet

JUNE 22, 2023

GBTA/Cvent survey respondents, the majority of whom have some meeting responsibilities, cite moderate pay raises in 2023 as well as high job satisfaction—but also an inclination towards finding a similar role in another organization. Another 18 percent say their staff comprises a combination of generalists and specialists.

Management 52

Management Travel Travel Human Resources 52

Convene by PCMA

OCTOBER 7, 2021

I’m the one that is securing those production vendors to come in and capture my content and to stream my event. I’m not the one who’s actually doing it — I’m the one signing the contract and paying for it. We have organizations coming to us to build their virtual events and we’re executing those events.

Virtual Events 111

Virtual Events Contracts Contracts Remote 111

Eventtia

JULY 24, 2023

. → User Friendliness The event tech solution’s user-friendliness directly impacts event organizers and attendees. A user-friendly interface ensures that event organizers can efficiently manage event logistics, registrations, and communication with attendees.

Retail 62

Retail Vendor Platform Logistics 62

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. PCMA PCMA (Professional Convention Management Association) is a nonprofit organization serving the business events industry.

Website 52

Website Planner Certification Publishing 52

Convene by PCMA

AUGUST 15, 2022

Wade has led event organizers to debate holding meetings in states with new abortion restrictions. Meeting organizers are grappling with questions, including those coming from meeting attendees, about whether it goes against their values — or risks the safety of their attendees — to meet in states where the abortion is newly restricted.

Venue 52

Venue Meeting Publishing Contracts 52