Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. Contracts are self-inflicted wounds,” he says.

Planner 207

Planner Contracts Contracts Vendor 207

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. More : The Independent Planner’s Guide. Affordable Resources. Augmented Income Streams.

Planner 221

Planner Meeting Insurance Travel Agent 221

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract. The long form is the exhausted list.

Contracts 244

Contracts Contracts Meeting Government 244

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. But just how much do event planners make for all of that work? First, exactly what does an event planner get paid to do? Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

PlannerWire

FEBRUARY 11, 2020

But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. And if you are planning to include interactive events and/or alcohol, you had better be thinking insurance. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. Contracting for Internet.

Contracts 105

Contracts Contracts Vendor Insurance 105

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. With the Summer Olympic Games in Tokyo postponed to 2021 , some of the biggest insurance firms in the world are breathing an enormous sigh of relief.

Contracts 72

Contracts Contracts Insurance Government 72

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes.

Contracts 63

Contracts Contracts Planner Insurance 63

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Vendor 203

Vendor Contracts Contracts Insurance 203

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

Preparation 160

Preparation Management Contracts Contracts 160

Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Clarify Your Audience Many corporate event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Venue 130

Venue Insurance Contracts Contracts 130

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Sell refund protection.

Conference 279

Conference Sponsors Trade Show SEO 279

MeetingsNet

APRIL 3, 2024

The webpage details the steps association-event planners can take to find properly-insured childcare providers in a destination, with or without getting involved in the contracting of providers. There are also tips for promoting the childcare services to event participants.

Insurance 52

Insurance Contracts Contracts Education 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready.

Planner 91

Planner Vendor Insurance Contracts 91

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. They develop the bid, hire and manage subcontractors, relate to all outside agencies for permits, insurance, etc., Proposal Process.

Proposal 157

Proposal Contracts Contracts Logistics 157

Smart Meetings

DECEMBER 8, 2021

That could be why more than two-thirds (71 percent) of respondents to our meeting planner survey say free-flowing alcohol at events now concern them from a duty-of-care perspective. Several respondent planners offered tips and techniques. Others planners say they have found surprising acceptance for serving only beer and wine. “So

Planner 130

Planner Insurance Trade Show Attendee 130

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? What about insurance? What is insurance for corporate events? What role does the venue play in the acquisition of insurance for the event? For larger and more complex events, be open to sending out invitations even a year or more ahead of time. testimonials?)

Venue 100

Venue Insurance Audience Events 100

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. They develop the bid, hire and manage the sub-contractors, relate to all outside agencies for permits, insurance, etc.,

Proposal 182

Proposal Contracts Contracts Destination Management 182

Convene by PCMA

SEPTEMBER 23, 2021

Are planners obligated to fulfill their contracts although the event could not take place? Adelman joins us to outline the responsibilities of all parties that now enter into an event contract from health and safety requirements to cancellation policies. Should venues be flexible?

Insurance 52

Insurance Contracts Contracts Consulting 52

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. My advice for planners is to look for a solution with the breadth to support lots of different use cases,” he said.

Meeting 276

Meeting Virtual Events Platform Attendee 276

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

DECEMBER 6, 2016

I know this sounds like a basic, no-brainer question, but it gets overlooked often and results in unhappy planners, unhappy customers… and sometimes… sore backs. Are you familiar with how union contracts work at this venue? Event Planners know that the unexpected should be expected. This goes back to question 2.

Vendor 119

Vendor Contracts Contracts Insurance 119

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Bizzaboo

JULY 30, 2023

Insurance and liability: Seek information on the venue’s insurance coverage and liability policies. of event planners find it difficult to get quick responses from venues , which can delay the decision-making process and hinder their ability to secure the ideal location for their event. About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

MeetingsNet

NOVEMBER 18, 2022

What’s a planner to do? Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. And planners need a similar attitude, he said. “We Stakeholder Trust. It's about us.

Management 59

Management Meeting Planner Consulting 59

MeetingsNet

JANUARY 31, 2018

Note that to claim a “frustration of purpose,” the purpose must be clearly stated in the contract so that both parties are aware of it. . If you have to pay a minor amount on the original contract, but you will more than make up for it by moving your meeting to a location where people want to go, it’s a good business decision.

Contracts 78

Contracts Contracts Meeting Insurance 78

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Why Do Event Planners Have a Dominant Position in the Venue Negotiation Process? Introduction The world of venues as we know it is changing rapidly. Happy days.

Venue 40

Venue Contracts Contracts Online 40

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Venue Contracts. Venue contracts will also look much different than they did pre-COVID.

Communications 98

Communications Communications Virtual Events Events 98

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Event risk management requires planners to recognize attendees’ many worries and logistical concerns as they venture back to in-person events.

Management 97

Management Automation Communications Communications 97

Social Tables

FEBRUARY 17, 2017

Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. As soon as you find out who you want to hire, make sure they are certified by meeting the basic requirements as mandated by health departments and insurance agencies.

Vendor 122

Vendor Certification Preparation Contracts 122

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers.

Insurance 26

Insurance Transportation Vendor Planner 26

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Most event planners find that a long-term event planning timeline helps make sure each and every task is accounted for and completed well in advance of the actual event. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Sign contract with venue and vendors. If possible, have contracts finalized and signed. Finalize sponsor contracts and details. Negotiate details with the venue. Sponsorship.

Sponsors 62

Sponsors Social Media Registration Events 62

One10 Marketing

MARCH 10, 2021

IRF Trend: Contracting and Contingency Planning Are More Important Than Ever. As planning disruptions became the norm in 2020, the contracting process is becoming more scrutinized and contingency plans are a necessity. DMCs are the “insurance policies” for our One10 Xperts. There are many benefits to virtual events.

Trends 64

Trends Incentives Virtual Events Contracts 64