Traveler's Q

MARCH 29, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Venue 130

Venue Insurance Contracts Contracts 130

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Location 130

Location Venue Insurance Regulations 130

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract. The long form is the exhausted list.

Contracts 244

Contracts Contracts Meeting Government 244

Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Events 100

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. This is a reasonable request.

Contracts 105

Contracts Contracts Vendor Insurance 105

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. But just how much do event planners make for all of that work? First, exactly what does an event planner get paid to do? Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Vendor 206

Vendor Contracts Contracts Insurance 206

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Sell refund protection. Get rid of swag bags.

Conference 280

Conference Sponsors Trade Show SEO 280

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Beyond contracts however, things begin to get murky.

Preparation 164

Preparation Management Contracts Contracts 164

Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes.

Contracts 63

Contracts Contracts Planner Insurance 63

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations.

Proposal 162

Proposal Contracts Contracts Logistics 162

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. The process by which the required equipment is loaded into and set up within the venue, and then removed again once the event is over.

Planner 91

Planner Vendor Insurance Contracts 91

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. They will also know which venues and providers are still operating locally, given the significant changes during the last year”.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. They could also receive a ticket or risk ruining strong relationships with other venues.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

DECEMBER 8, 2021

As gatherings in ballrooms and event venues return, we are trying to keep them safe by encouraging distancing and a minimum of physical contact. That could be why more than two-thirds (71 percent) of respondents to our meeting planner survey say free-flowing alcohol at events now concern them from a duty-of-care perspective.

Planner 130

Planner Insurance Trade Show Attendee 130

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venue 40

Venue Contracts Contracts Online 40

Convene by PCMA

SEPTEMBER 23, 2021

Should venues be flexible? Are planners obligated to fulfill their contracts although the event could not take place? Adelman joins us to outline the responsibilities of all parties that now enter into an event contract from health and safety requirements to cancellation policies.

Insurance 52

Insurance Contracts Contracts Consulting 52

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. My advice for planners is to look for a solution with the breadth to support lots of different use cases,” he said.

Meeting 277

Meeting Virtual Events Platform Attendee 277

Social Tables

DECEMBER 6, 2016

The questions should vary based on a number of variables, including the location and venue, the type of event, and the equipment being rented. Have you provided equipment for events at this venue before? Are you familiar with how union contracts work at this venue? Better events, less stress.

Vendor 119

Vendor Contracts Contracts Insurance 119

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Events Vendor 204

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Tips for Your Event Venue Search. Finding a Venue. Venue Contracts. Max Capacities.

Communications 98

Communications Communications Virtual Events Events 98

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Contracts 78

Contracts Contracts Meeting Insurance 78

MeetingsNet

NOVEMBER 18, 2022

What’s a planner to do? Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. And planners need a similar attitude, he said. “We Stakeholder Trust. It's about us.

Management 59

Management Meeting Planner Consulting 59

Social Tables

MAY 16, 2019

Experts say the most common wedding color mistakes include: forgetting to factor in your venue colors, waiting too long to choose, and picking bridesmaids colors that don’t flatter your party. The average couple spends $1,000 – $2,500 on a wedding planner for their big day. Reserve your venues. Consider wedding insurance.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If they don’t attend events in your area often, they may have difficulty with the venue. Try and find a caterer who knows your venue or at least has experience with a similar venue.

Vendor 122

Vendor Certification Preparation Contracts 122

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Sponsors 62

Sponsors Social Media Registration Events 62

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Most event planners find that a long-term event planning timeline helps make sure each and every task is accounted for and completed well in advance of the actual event. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies.

Management 97

Management Automation Communications Communications 97

Stova

MARCH 17, 2023

Aspects of an Event Budget Every Event Planner Should Consider Event planning can be a challenging affair, especially when it comes to the budget. That’s why every corporate event planner needs a planning budget. Facility Expenses Facility expenses include money spent on acquiring the venue.

Events 40

Events Social Media Automation Planner 40

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers.

Insurance 26

Insurance Transportation Vendor Planner 26

One10 Marketing

MARCH 10, 2021

Due to rebooked programs from 2020 and 2021, our team of Xperts is seeing the market tighten for securing venues even into 2023. IRF Trend: Contracting and Contingency Planning Are More Important Than Ever. DMCs are the “insurance policies” for our One10 Xperts. There are many benefits to virtual events.

Trends 64

Trends Incentives Virtual Events Contracts 64

Unique World Global Destinations

MARCH 1, 2021

Should event organisers and corporate event companies have new crisis management policies in place, be more transparent, and importantly have a more rigorous process in selecting DMC suppliers and their global representatives who are fully insured with evidence provided? Three, virtual tours will be the norm for venues.

Travel 52

Travel Travel Destination Management Incentives 52