Social Tables

DECEMBER 6, 2016

Since a large percentage of equipment used for events is rented, it’s important to ask your equipment rental vendor the right questions to ensure your rental goes smoothly and the equipment performs according to expectations. Start by asking these 10 questions long before you’ve agreed to work with an equipment rental vendors.

Vendor 119

Vendor Contracts Contracts Insurance 119

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. Proposal Process.

Proposal 162

Proposal Contracts Contracts Logistics 162

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. PROPOSAL PROCESS.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready. Technology Labor.

Planner 91

Planner Vendor Insurance Contracts 91

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Flexibility. Certifications.

Vendor 122

Vendor Certification Preparation Contracts 122

Bizzaboo

SEPTEMBER 1, 2023

Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers? What types of insurance coverage does the venue have?

Venue 93

Venue Booking Conference Vendor 93

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Do you have any insurance requirements?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Events Vendor 204

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. No Pivots to Be Made.

Vendor 98

Vendor Transportation Contracts Contracts 98

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Insurance and liability: Seek information on the venue’s insurance coverage and liability policies. When is your event? About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Most event planners find that a long-term event planning timeline helps make sure each and every task is accounted for and completed well in advance of the actual event. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Social Tables

MAY 16, 2019

The average couple spends $1,000 – $2,500 on a wedding planner for their big day. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Purchase engagement ring insurance. Consider wedding insurance. Assemble your team.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

MeetingsNet

JANUARY 31, 2018

Note that to claim a “frustration of purpose,” the purpose must be clearly stated in the contract so that both parties are aware of it. . If you have to pay a minor amount on the original contract, but you will more than make up for it by moving your meeting to a location where people want to go, it’s a good business decision.

Contracts 78

Contracts Contracts Meeting Insurance 78

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies.

Management 97

Management Automation Communications Communications 97

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. If possible, have contracts finalized and signed.

Sponsors 62

Sponsors Social Media Registration Events 62

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers.

Insurance 26

Insurance Transportation Vendor Planner 26

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Venue Contracts. Venue contracts will also look much different than they did pre-COVID.

Communications 98

Communications Communications Virtual Events Events 98

Stova

MARCH 17, 2023

Aspects of an Event Budget Every Event Planner Should Consider Event planning can be a challenging affair, especially when it comes to the budget. That’s why every corporate event planner needs a planning budget. Logistics Do you need special contracts, permits, or insurance in hosting your event? Should I Shop Around?

Events 40

Events Social Media Automation Planner 40

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) sharing the event on their social networks) Finalize paperwork.

Event Planning 62

Event Planning Vendor Registration Sponsors 62