Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. How do you manage and coordinate with vendors, such as caterers, decorators, and entertainment? Creating smashing events isn’t a one-man show.

Planner 52

Planner Events Event Planning Communications 52

Eventtia

MAY 11, 2022

Based on this preliminary plan, you should also estimate the required budget and create an internal proposal to secure buy-in from your organization’s leadership (if any). Marketing coordinator: responsible for promotion and communication strategy and the execution of event promotions before, during, and after the event. Competitions.

Event Planning 123

Event Planning Sponsors Registration Events 123

Bizzaboo

DECEMBER 4, 2023

They can streamline processes, negotiate better with vendors, and leverage existing relationships. This ongoing communication ensures that lessons learned are incorporated into future events, continually improving the alignment and effectiveness of marketing and sales efforts.

B2B 59

B2B Event Planning Conference Logistics 59

Bizzaboo

FEBRUARY 20, 2023

☐ Determine your technology needs (e.g., ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers. ☐ Determine all catering and food needs (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

Stova

MARCH 16, 2023

Get a clear view of their goals including time frames and performance indicators, and then communicate it back to them with how you propose to measure it. If you’re fortunate, they’ve communicated them to you. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors.

Management 40

Management Meeting Vendor Registration 40

Stova

MAY 25, 2023

While you can still use spreadsheets and pick up a phone, technology and tools have come a long way to facilitate venue sourcing from start to finish. Leverage technology. For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Consider technology needs.

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

APRIL 29, 2021

Creating an atmosphere aligned with the theme of your event using technology and creativity will also greatly contribute to the overall event experience. At this stage, you should also start requesting proposals and quotations from your prospective vendors. BOOK YOUR VENDORS. ORGANIZE YOUR TEAM. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

Alcor Mice

APRIL 24, 2021

Venue sourcing has also been made much more convenient with the availability of electronic requests for proposals (eRFP). They make a valuable addition to your team as their services include handling all things related to the documentation of your events; this includes communicating with technology suppliers and venues.

Vendor 52

Vendor B2C Preparation Events 52

AltexSoft Travel

MARCH 30, 2022

room upgrades — proposing guests upgrade their choice of the room during or even after booking, say, from a standard room to a mini-suite — and. packages — proposing guests available hotel packages for different amenities and explaining the added value they provide as compared to standalone bookings. Communication feature.

Automation 59

Automation Booking Online Communications 59

Bizzaboo

FEBRUARY 20, 2023

☐ Determine your technology needs (e.g., ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers. ☐ Determine all catering and food needs (e.g.,

Conference 52

Conference Sponsors Virtual Events Speakers 52

Eventtia

OCTOBER 10, 2023

Event management software often integrates with other tools, providing analytics, facilitating communication, and enabling more intricate event designs. For example, if you aim to educate employees about products and services, you’d prioritize internal communication tools and integration with corporate systems.

Registration 118

Registration Online Automation Platform 118

Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Choose the right event management platform Virtual, in-person, or hybrid events are increasingly reliant on technology to ensure smooth operation and a memorable experience for attendees. Set up teams for specialized tasks. Initiate conversations.

Event Planning 88

Event Planning Retail Registration Events 88

Smart Meetings

APRIL 15, 2022

Capturing the content produced at an event and leveraging for ongoing communication was one of the marketing strategies being stressed in many of the sessions. More efficiencies are on the way, Quattrone said, in the way of e-proposals and instant booking for smaller meetings. An Enhanced Event Marketing and Management Heart.

Meeting 264

Meeting Vendor Platform Insurance 264

Eventtia

NOVEMBER 10, 2023

These tools help you organize and communicate event schedules, enabling attendees to plan their itineraries effectively. This integration ensures that attendee information is consistent and up to date, facilitating targeted marketing, personalized communications, and lead generation. Are there any existing tools or systems (e.g.,

Management 117

Management Registration Vendor Proposal 117

Stova

MARCH 17, 2023

It may require coordination with attendees, vendors, caterers, sponsors, corporate leadership, and even fire safety or law enforcement, officials. This can require specialized technology, as well as apps or software suites that need to be utilized by attendees, advertisers, and sponsors.

Automation 40

Automation Events Registration Prospect 40

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. It’s great to have this awesome piece of technology, but in reality, it’s not needed because it’s just over-scoping of what’s necessary.” “So You might think all the baggage will go away, right?

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Pro planners are constantly on the lookout for exciting new event venues, vendor options, potential suppliers, and other resources. A keen eye is required for event planners who want to remain competitive.

Planner 145

Planner Vendor Certification Event Planning 145

Eventtia

NOVEMBER 10, 2023

These tools help you organize and communicate event schedules, enabling attendees to plan their itineraries effectively. This integration ensures that attendee information is consistent and up to date, facilitating targeted marketing, personalized communications, and lead generation. Are there any existing tools or systems (e.g.,

Management 96

Management Registration Vendor Events 96

AltexSoft Travel

JUNE 25, 2022

There have been numerous cases when travelers have been sold counterfeit airline tickets, hotel rooms that don’t exist, false vacation packages, and car rentals from fake vendors. Communication can resolve issues with friendly fraudsters who don’t actually intend harm. Bogus OTAs are the source where the most outrageous scams happen.

Travel 52

Travel Travel Insurance Airlines 52

Social Tables

APRIL 17, 2019

100% of event professionals believe communication among their teams could be better. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Planner 149

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Events Vendor 204

AltexSoft Travel

OCTOBER 27, 2023

It will help you find your niche and make an informed decision on the right technology solution to support your business ideas. Besides selling travel to end customers, they capitalize on affiliate programs , data products, access to inventory, and technological solutions ( travel APIs , white labels, widgets, etc.) Expedia Group.

Platform 52

Platform Affiliate Booking Online 52

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Double-check all software and technology solutions. Securing event sponsorships. Monitor participation.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. In most cases, the details of the proposal aren’t set in stone. Lock in your event budget.

SEO 141

SEO Proposal Sponsors Events 141

Endless Events

AUGUST 9, 2019

Even though you’re in the industry, that doesn’t mean you’ll be familiar with everything that’s on the technology side. When you hit the rigging section, make sure you ask your vendor for a diagram or plot. And looking at the AV quotes easily becomes a bit of a puzzle, especially because no two are the same.

Proposal 184

Proposal Contracts Contracts Vendor 184

AltexSoft Travel

JUNE 10, 2021

Today, thanks to data-driven capabilities and technology advancements, revenue management strategies for airlines evolved to consider tons of various criteria in real time and deliver truly personalized pricing, which we know today as dynamic. Legacy revenue management technology. Adjusted pricing. There are two types of DPE solutions.

Airlines 59

Airlines Production Proposal Publishing 59

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. We all know technology seems to break at the absolute time, so cover your bases and have a backup! Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Stova

MARCH 17, 2023

We met with three executives in the financial, higher ed, and technology industries to understand how they optimized events and made crucial decisions that drove their business forward. Consolidating technology into an end-to-end event automation platform. Have the technology enable the process, not prevent success.

Events 40

Events Social Media Automation Planner 40

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Of those 50%, half of couples include their loved ones in the actual proposal and the other half host a party about a month afterwards. Send your event schedule to your vendors. Purchase the rings.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Bizzaboo

MAY 1, 2023

Miss an important detail, and you could jeopardize the entire event and risk upsetting clients, vendors, sponsors, speakers, and other attendees. Launch a call for papers or proposals for presentations. Ensure your event technology partners are available for day-of event support. Trying to figure out where to begin?

Event Planning 52

Event Planning Conference Marketing Marketing 52

Eventtia

MAY 11, 2022

However, it’s crucial to keep track of these changes, communicate the changes to affected (directly and indirectly) stakeholders, and adjust the event master plan accordingly as needed. Technology solutions: event management platform, virtual event platform, marketing solutions, etc. Establishing Engaging Networking Activities.

Sponsors 62

Sponsors Social Media Event Planning Insurance 62

Stova

MARCH 16, 2023

Engage : With in-depth lead retrieval analytics, real-time check-in updates, attendee behavior tracking and so much more, onsite technology gives event organizers and exhibitors an unprecedented look into the activity and intent of attendees at the event. It’s about being purposeful, intentional, and grounded on specific business objectives.

Events 40

Events Technology Technology Consulting 40

CSI DMC

OCTOBER 5, 2023

This extra layer of support can be invaluable during shortages, ensuring qualified staff, material shortages or vendor overwhelm can be more effectively mitigated. We delve into understanding your organization’s goals for each event, communicate proactively, and establish a foundation built on capability and trust.

Destination Management 40

Destination Management Management Vendor Training 40

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. We all know technology seems to break at the absolute time, so cover your bases and have a backup! Beware of Free Internet Services .

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Eventtia

NOVEMBER 7, 2022

An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. So, creating a well-written, attractive, and effective event proposal is crucial in ensuring any event’s success by having all relevant parties on the same page.

Proposal 118

Proposal Prospect Sponsors Events 118

Eventtia

DECEMBER 16, 2021

A hybrid event is hosted both in-person and online by leveraging technology. Also, virtual events can offer more in-depth, real-time insights and data of the event’s performance, and event organizers can also use various technology solutions to improve the virtual event’s overall experience. In essence, they are physical and virtual.

Virtual Events 62

Virtual Events Registration Events Logistics 62

Bizzaboo

JULY 18, 2022

Daphne Hoppenot is an entrepreneur with more than a decade of experience building local search technology. Most recently, she founded The Vendry , a community-driven marketplace that helps connect corporate event planners with venues and vendors for their events. Senior Director, Creative Technology, Cramer. Jared Easley.

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Meeting Events B2B Consulting 105