Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. With this experience, he is well-prepared to successfully lead the reopening of British Colonial. Dringham enters as director of marketing. In 2022, he was named HSMAI General Manager of the Year for South Florida.

Hospitality 246

Hospitality Social Media Promotion Government 246

Smart Meetings

NOVEMBER 15, 2022

In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

JANUARY 8, 2019

An effective communication plan can help spread information during an emergency, or even shut down an incident before it becomes a crisis, for example, by monitoring social media it is sometimes possible to resolve a situation with a disgruntled attendee before an issue goes viral. External Communications. Internal Communications.

Communications 71

Communications Communications Social Media Registration 71

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. What are the channels of communication to which I’m entitled to receive support? What does my post-sale journey look like?

Vendor 219

Vendor Events Communications Communications 219

Brightspot Incentive Events

MARCH 15, 2022

Allow yourself enough time to source and contract the venues, connect with invited guests, create your theming & build your brand, and manage your orders/shipping. From printed and digital invitations to on-site communications – ensure your theme will be recognizable and exciting! Don’t Forget to Remember Me… The Goodies That Is.

Preparation 52

Preparation Contracts Contracts Sponsors 52

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. The meeting rooms you contracted for may have been double booked. Be prepared for missed deadlines, late fees, and a lot more handholding.

Organization 105

Organization Rehearsal Preparation Contracts 105

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. Saves You Time. Ready for the Unexpected.

Incentives 130

Incentives Travel Travel Contracts 130

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Using a comprehensive check-in app to track attendees and communicate with event crew.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

DECEMBER 3, 2018

Communicate Often. Make sure you are communicating.”. Open and honest communication sets up reasonable expectations. A detailed history of an event’s annual performance gives planners a major asset to share with a city while preparing.

Trade Show 164

Trade Show Planner Communications Communications 164

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Events 130

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Event Experience Leaders know how different contracts look these days. Communicate Changes As They Happen. If plans change, communication is critical. Prepare action items that you can kick into gear if needed. In a crisis or uncertain situation, communication is key.

Management 97

Management Automation Communications Communications 97

MeetingsNet

JANUARY 8, 2019

The last few years have shown that there is any number of scenarios that can endanger your staff and attendees, from wildfires and hurricanes to mass shootings and power outages, and it may feel like an impossible task to prepare for any of these crises. Can you cover every potential crisis in one day? Then one more.” .

Meeting 91

Meeting Contracts Contracts Preparation 91

Motivation Excellence

SEPTEMBER 29, 2021

Ready your tool kit with policies and templates for the pandemic’s 3 T’s: testing, tracing and treatment Compose messaging that will assure and instruct both internal and external audiences Include key decision-makers in your plan to be prepared for the unexpected Document disruptions for a “learning lookback” review process later.

Meeting 130

Meeting Incentives Contracts Contracts 130

MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels. “We

Proposal 52

Proposal Site Selection Preparation Events 52

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

MeetingsNet

MARCH 11, 2022

The solution for planners: longer lead times, creative workarounds, and frequent communication with F&B teams. And if those locals could staff a few food or beverage stations during the event while explaining how their products are grown and prepared, all the better.

Contracts 105

Contracts Contracts Planner Consulting 105

Blue Spark Event Design

APRIL 22, 2022

Prepare renderings and revise design as needed. Custom event décor pieces are best communicated through renderings. Once your team agrees on the initial designs, then tweak them based on feedback to better communicate the event goals. Prepare floor plans. Often, these Instagram-able décor pieces do not yet exist.

Event Design 52

Event Design Vendor Preparation Events 52

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. How To Communicate Your Safety Measures. The best way to communicate with your attendees is through on-site signage.

Communications 98

Communications Communications Events Virtual Events 98

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Here are just a few things that planners commonly forget to consider.

Contracts 122

Contracts Contracts Website Planner 122

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Many venues require an initial deposit to secure the booking, so be prepared to pay promptly.

Venue 52

Venue B2B Proposal Contracts 52

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Customize communication. And will virtual events be the new normal?

Events 327

Events Advertising Technology Technology 327

Alcor Mice

MAY 5, 2021

Hiring these production companies will definitely make your preparation much smoother; however, as an organizer, it’s best that you are aware of all the little things that are needed to make an event work. Marketing Lead They are the ones in charge of events communication before, during and after the event.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Communications Manager: The communications manager is in charge of marketing for the event.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MAY 25, 2023

Track bid evolution, concessions offered, and all communications in one place. Be prepared so you know what to expect. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common. Manage your bids. Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Achieve Incentives

FEBRUARY 15, 2021

At Achieve, our team has been working tirelessly to plan and prepare for hosting safe events. Every decision we make affects the individual, the group and the community, as well as the families of the attendees upon their return home. This is an opportunity to dazzle them with helpful pre-event communications.

Retreat 98

Retreat Preparation Attendee Incentives 98

Social Tables

JANUARY 30, 2017

Prepare, Prepare, Prepare. Like with most things, your success boils down to how well you prepared. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page. Enjoy the process and remember to always be prepared for every situation.

Management 90

Management Logistics Preparation Events 90

Redfin

SEPTEMBER 14, 2023

Being well-prepared and informed about HOA restrictions will help you navigate the condo rental process successfully and avoid potential pitfalls. Hire a real estate lawyer Real estate transactions often involve complex legal contracts, such as lease agreements, and can vary significantly depending on local laws and regulations.

Regulations 58

Regulations Insurance Preparation Benefits 58

The MICE Blog

MARCH 11, 2021

According to Teresa de la Hera, Assistant Professor of Persuasive Gaming, Department of Media and Communication at Erasmus University Rotterdam, ‘Gamification doesn’t need to be always about fun or engagement. The idea: One trade fair, unfair rules, one contract, one winner takes all. All the game data sits on the hand-held app.

Contracts 130

Contracts Contracts Virtual Events Online 130

The MICE Blog

AUGUST 11, 2021

I was thrilled to listen to his keynote, which was moderated by Cathy Song Novelli,SVP – Marketing & Communications at Hubilo, where he also took questions from the audience. This technology offers smart contracts—not just the art or the collectible nature of that collectible or art. How to Prepare for Hybrid.

Trends 174

Trends Events Virtual Events Audience 174

MeetingsNet

SEPTEMBER 10, 2021

Starting one week before the event was to kick off, though, IASA’s leaders began to monitor the storm’s developments and communicate with Morial Convention Center staff and city hoteliers about potential impacts. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Gavel International

AUGUST 21, 2023

A lack of trust is merely a symptom of a toxic and unproductive environment with causes rooted in the following: Poor Communication – a leader who is unable to communicate effectively or who is unable to ensure people are heard and valued creates a frustrating, chaotic, and confusing workplace.

Communications 52

Communications Communications Production Benefits 52

Gavel International

NOVEMBER 7, 2022

EVALUATE THE PSYCHOLOGICAL CONTRACT. Both you and your employees have psychological contracts with the same organization. ( Watch for behavior patterns that signify burnout, such as increased errors/mistakes, more sick days, less willingness to take on additional tasks, lack of preparation for meetings, etc. Respect boundaries.

Organization 52

Organization Production Contracts Contracts 52

ITA Group

FEBRUARY 24, 2021

Many of us in the event industry have been diligently working and using this past year to develop scenarios and contingency plans for what those first events might look like—how testing will be handled, what new safety protocols need to be followed, and the best ways to communicate this information have been thought through in detail.

Contracts 62

Contracts Contracts Human Resources Public Relations 62