Smart Meetings

FEBRUARY 8, 2024

At Meet with Momentum, planners learn about Marriott, about the industry and what is changing in the industry. They learn how to become better planners and how they can become better partners with Marriott.” What can they see, and taste and feel?” asks Pfeffer, as he explains what Meet with Momentum helps attendees discover. “We

Panel 246

Panel Meeting Trade Show Contracts 246

Endless Events

NOVEMBER 6, 2019

If you’re stuck in a jam, today’s talk on event crisis communication is for you! Because event planners always have a million things on their minds, thinking about what could go wrong isn’t top of mind. This is why knowing about event crisis communication is an absolute must. Misinformation.

Communications 268

Communications Communications Events Attendee 268

Convene by PCMA

APRIL 15, 2024

Almost seven out of 10 of those planners chose “talent is priced well/good value” as a reason for choosing a speakers bureau, making it the top response. By juxtaposing the responses to these two different questions, one could assume that planners don’t see the speakers they select as critical to moving the needle on registrations.

Speakers 64

Speakers Planner Audience Booking 64

Endless Events

MARCH 6, 2020

?? The Best of the Best: Saving Money: 6 Best Ways To Save On An Event AV Contract. Event Safety: Better Safe Than Sorry: How To Implement An Event Crisis Communication Plan. ? There are ways to save money on your AV contract! (15-minute However, there are some opportunities to cut costs in your AV contract!

Contracts 156

Contracts Contracts Remote Communications 156

ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Our book, Best Practices in Destination Management , covers three important aspects of risk management that all event planners and DMCs should incorporate into their event strategy. Is another expected?

Management 208

Management Destination Management Vendor Certification 208

Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. said that “it is incumbent on us to keep planners informed of all the changes we’ve made to our sales organizations” since last March.

Planner 122

Planner Contracts Contracts Trade Show 122

Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request.

Venue 246

Venue Planner Communications Communications 246

Smart Meetings

MAY 6, 2022

Having a Plan A and Plan B is important for planners going into their events. Clear Communication with Clients and Attendees. Clear and precise communication is crucial in producing a successful event during these unpredictable times. Flexible Contract Language.

Event Planning 317

Event Planning Contracts Contracts Communications 317

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. But just how much do event planners make for all of that work? First, exactly what does an event planner get paid to do? Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

MeetingsNet

JULY 26, 2022

At least one show lets attendees step to the microphone on the final day to offer their unvarnished opinions to planners sitting on the stage. From the stage, David Glanzer, chief communications and strategy officer for the convention, said that the two-year hiatus made things “a little rougher than they have been in the past.

Planner 98

Planner Panel Contracts Contracts 98

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Protocols Communication. As far as updates, since we are about 60 days out, we have been making sure that it’s a part of our marketing and communication plan. You’ve been here before.

Meeting 246

Meeting Contracts Contracts Vendor 246

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. As the technology sector within the industry grows, many planners are leaving traditional event planning for event technology jobs.

Preparation 334

Preparation Event Planning Certification Human Resources 334

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

Meeting 246

Meeting Vendor Planner Events 246

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Endless Events

MARCH 7, 2022

But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Event planners should have somebody available to them 24/7. And finally, software companies should see event planners as long-term partners rather than one-time customers. The success of their event depends on it!

Platform 380

Platform Event Apps Events Planner 380

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Event safety has become a priority, if not for meeting planners, then for attendees. Meeting planners don’t need to be IT gurus. Here are some things to consider. They merely need to make sure it’s something IT is on top of.

Trends 264

Trends Meeting Site Selection Contracts 264

Smart Meetings

JULY 25, 2022

The MPAV merger intended to create a one-stop shop for meeting planners organizing in-person, hybrid and virtual events, Smart Meetings reported. The return to live events wasn’t anticipated until fall but changing Covid restrictions motivated event planners to convert virtual meetings to in-person affairs as fast as possible. “We

Registration 245

Registration Technology Technology Platform 245

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. Choices, Choices.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. More than Ever, Communication is the Key. Some planners say they find hotels taking a more proactive approach to partnering on this issue after their events encountered property-side missteps in 2021.

Contracts 122

Contracts Contracts Planner Events 122

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

Preparation 164

Preparation Management Contracts Contracts 164

Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What is our communication plan for dealing with a crisis during the conference? How transparent will/should we be?

Planner 105

Planner Communications Communications Publishing 105

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. The strategies outlined below are designed to transform how event planners approach, analyze, and learn from failures, laying the groundwork for future success.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. In this kind of a massive shutdown, we need a better communication system.

Airlines 245

Airlines Transportation Travel Travel 245

Smart Meetings

SEPTEMBER 23, 2021

May, along with Desi Whitney, senior vice president of sourcing operations and industry relations with HPN Global, shared their experiences working with attendees and companies as third-party planners—and what makes them the industry’s secret weapon. Many topics were discussed, among them the phasing-out of hybrid and contract negotiation.

Contracts 246

Contracts Contracts Planner Attendee 246

MeetingsNet

MARCH 7, 2024

After covering the meetings industry for 32 years, one of the few things I know for sure about this business is that nobody would hire me to be a meeting planner. Through both deliberate and coincidental encounters, I learn so much about the challenges (event-related and otherwise) faced by planners, along with their creative solutions.

Contracts 59

Contracts Contracts Planner Online 59

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

Trade Show 164

Trade Show Planner Communications Communications 164

MeetingsNet

MAY 12, 2023

Especially for autumn events in the Southeast and winter events in the Midwest, planners should understand the current market for cancellation coverage. As a result, it’s best for meeting planners to obtain cancellation insurance right after they sign their venue contracts for events set to happen in a destination’s storm season.

Insurance 106

Insurance Trade Show Contracts Contracts 106

Traveler's Q

APRIL 3, 2023

Using this system allows corporate event planners to make the most of their time and ensure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Motivation Excellence

JANUARY 8, 2020

When putting together a major event, communication is key. One area where communication can fail, especially for clients, is understanding the difference between event management and event planning. However, it leads to communication issues when job titles aren’t clearly understood. What’s My Job Title Again?

Event Planning 130

Event Planning Management Vendor Communications 130

Convene by PCMA

FEBRUARY 3, 2022

As participants brainstormed, it became clear that planners need to know their audience well in order to decide how to trim costs at their events. Collaboration between hotels and planners can help alleviate the stress around the constant changes that COVID presents. We share some of those takeaways from a few sessions, below.

Contracts 98

Contracts Contracts Planner Communications 98

Convene by PCMA

FEBRUARY 20, 2023

(Adobe Stock Photo) Christine “Shimo” Shimasaki, CDME, CMP Last year, when the Louisville Tourism and their Client Advisory Council (CAC) met to discuss what industry challenges they wanted to address from both a planner and supplier perspective, registration forecasting rose to the top. What percent are organization members vs. non-members?

Registration 98

Registration Communications Communications Events 98

Convene by PCMA

AUGUST 25, 2022

For planners, the goal is to be proactive instead of reactive so you can best communicate your values as an organization and be transparent about the site-selection process/criteria. Frustration of purpose clause can mean not contracting with a venue that doesn’t accept a particular value embraced by the organization.

Site Selection 98

Site Selection Contracts Contracts Communications 98

Convene by PCMA

OCTOBER 13, 2023

” Of course, rising costs is not a new pain point for planners. That gives corporate planners a much-needed breather to assess their events and implement cost-alleviating strategies. For Melton, open communication with suppliers is essential, recognizing that they also can face challenges beyond their control.

Contracts 59

Contracts Contracts Sponsors Events 59

MeetingsNet

NOVEMBER 28, 2022

In a recent post on the planner-focused Facebook page Event Integrity, Joan Eisenstodt, principal at meetings consultancy Eisenstodt Associates, noted that corporate and association planners could further advance the anti-trafficking movement. After that date, new hires have 60 days to complete the training program.

Hospitality 98

Hospitality Training Regulations Contracts 98

Smart Meetings

MARCH 7, 2024

More good news, while AI will become a core competency for the meeting planner role, it won’t require you to have to learn a new language to use it. Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer.

Events 278

Events Technology Technology Meeting 278