Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. Consider closing your contract at the end of a quarter or year.

Contracts 52

Contracts Contracts Proposal Incentives 52

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

Management 208

Management Destination Management Vendor Certification 208

Conferences that Work

DECEMBER 18, 2023

Though I love my work, it was nice to reduce the number of high-intensity workdays booked in 2023! Consequently, I spent more time than usual helping with precon preparation and the real-time run of show to ensure things ran smoothly. 2023 book sale! (If Go to my Buy Books page and add the ebooks you want to your cart.

Booking 83

Booking Conference Meeting Design Logistics 83

AltexSoft Travel

APRIL 20, 2023

Hotel shopping today To understand how the current hotel room booking experience works, we need to first talk about how hotels control room inventory and pricing via combinations of Room Types and Rate Plans. Room type examples A Rate Plan represents essentially the practical terms and conditions that go with a booking.

Booking 111

Booking Airlines Hospitality Benefits 111

Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

Booking 62

Booking Contracts Contracts Events 62

Smart Meetings

MARCH 1, 2024

The Big Easy prepares for its 11th Super Bowl When the NFL added another week to its usual 17-week schedule in 2021, this created a small problem between the Super Bowl LVIII and this year’s Mardi Gras in New Orleans. Kevin Ferguson, our vice president of external affairs, is working with our member community and NFL on that….You

Corporate Meeting 264

Corporate Meeting Contracts Contracts Media 264

Blue Spark Event Design

DECEMBER 5, 2022

This article reviews the seven reasons to book now for your 2024 event. We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). Rates and Pricing.

Booking 52

Booking Site Selection Vendor Event Design 52

MeetingsNet

JUNE 27, 2023

Be prepared for how deposits, billing, rebooking, concessions, and more are being handled by meeting properties today. Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. This is no longer the case.

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Contracts Contracts Trends Incentives 111

Smart Meetings

AUGUST 11, 2023

ADR for group bookings follow the same trend. Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning.

Travel 246

Travel Travel Transportation Airlines 246

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. It was not a good sign.

Entertainment 83

Entertainment Booking Contracts Contracts 83

Social Tables

SEPTEMBER 21, 2023

As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. Be prepared to answer any questions a potential client may ask, such as: Do you have private, semi-private, or public restaurant event spaces? Do you have booking minimums in place?

Events 88

Events Venue Rehearsal Booking 88

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Contracts 105

Contracts Contracts Preparation Trends 105

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 101

Preparation Contracts Contracts Marketing 101

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked.

Organization 105

Organization Rehearsal Preparation Contracts 105

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 89

Preparation Contracts Contracts Marketing 89

Traveler's Q

APRIL 3, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. It is typically located either adjacent to the stage or backstage and is used for people to relax, prepare, and change costumes.

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. It is typically located either adjacent to the stage or backstage and is used for people to relax, prepare, and change costumes.

Venue 130

Venue Insurance Contracts Contracts 130

The MICE Blog

AUGUST 17, 2020

But her previous experience has prepared her to navigate through the uncertainty. It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. You have a new book coming out.

Management 246

Management Contracts Contracts Logistics 246

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Many venues require an initial deposit to secure the booking, so be prepared to pay promptly.

Venue 52

Venue B2B Proposal Contracts 52

Smart Meetings

DECEMBER 3, 2018

A detailed history of an event’s annual performance gives planners a major asset to share with a city while preparing. The most important thing that a customer can do is book as early as they can right now,” Pavlovich says. Open and honest communication sets up reasonable expectations.

Trade Show 164

Trade Show Planner Communications Communications 164

Hotel Engine

JULY 20, 2022

You’ve probably heard the saying before — fail to prepare, prepare to fail. Or in the context of construction, prepare to pay more. By securing everything you’ll need in advance, your team will also begin your project feeling prepared and secure. Tip #1: Buy your materials in bulk.

Preparation 98

Preparation Contracts Contracts Benefits 98

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

The MICE Blog

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. Sometimes we have three months instead of one year to prepare for the trip, especially at the moment. What are some other aspects that can help clients to convince them to book incentives? We can release the booking for free.

Incentives 163

Incentives Travel Travel Contracts 163

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Be prepared so you know what to expect. Understand these details before signing a contract. How Do You Book a Venue? Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. Saves You Time.

Incentives 130

Incentives Travel Travel Contracts 130

Convene by PCMA

JULY 12, 2021

As the pandemic stretches on, those planning in-person events need one or more backup plans, he said, including preparing strategies for shifting meetings to virtual or hybrid events. Hotels, Venues, and Contracts. Rebooking clause: Ask for 100 percent rebooking within a year, with no limits.

Contracts 98

Contracts Contracts Remote Speakers 98

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Find out from the venue the booking process, and about all other interested parties.

Contracts 122

Contracts Contracts Website Planner 122

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. They can book suppliers on your behalf and coordinate details between multiple vendors giving you peace of mind that your DMC partner is helping you stay within budget while making sure that everything runs smoothly when the event arrives.

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Benefits Vendor Transportation Destination Management 193

MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels. Every RFP is unique,” she says.

Proposal 52

Proposal Site Selection Preparation Events 52

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Are there other events, conferences, or retreats taking place?

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

The MICE Blog

MARCH 11, 2021

A common example is booking websites. The gamification strategies on these websites endeavour to make us book as soon as possible. It’s not about fun but to make us book.’. The idea: One trade fair, unfair rules, one contract, one winner takes all. Teresa shared, ‘The best gamification is that which is unnoticed.

Contracts 130

Contracts Contracts Virtual Events Online 130

Travel Daily Media

NOVEMBER 16, 2022

Wouter Geerts, Director of Research at Skift, a world-renowned tourism industry consultancy, Douglas Quinby, Co-founder & CEO of Arival, and Cristina Polo, Market Analyst EMEA at Phocuswright, revealed the main travel and tourism trends that will allow the industry to make decisions to prepare itself and continue to grow.

Social Media 73

Social Media Sustainability Media Trends 73

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. Sixty years later, the world’s first computerized system for flight booking still handles a lion’s share of airline and hotel reservations.

Airlines 52

Airlines Automation Contracts Contracts 52

Social Tables

AUGUST 29, 2017

Whether it’s a wedding, a business conference, or a large reunion, guests appreciate the ease of booking a room that is already reserved for the group. Booking Hotel Room Blocks. When it comes to booking a larger block, or a property in a busy city or sought-after location, earlier is always better. Click To Tweet.

Planner 68

Planner Contracts Contracts Logistics 68

AltexSoft Travel

JULY 14, 2022

It can be anything from booking a homestay instead of a hotel to volunteering at the nearby field to attending a weekend flea market or a local yoga class – you get the idea. Destination management companies: contracting local experiences. Meanwhile, adventure travel is more about physical activities. Here’s how it works.

Travel 105

Travel Travel Affiliate Booking 105

Innovatx

JUNE 10, 2020

Go from there and then find the maximum number spaces can hold, which will help you find the best location and be prepared for that range moving forward. Make sure you are aware of all current groups also booked within the hotel and their safety protocols. Contracting Items. what would be the lowest onsite attendance to expect?

Contracts 40

Contracts Contracts Venue Events 40

Alcor Mice

APRIL 29, 2021

As you can see, there are quite a lot of things that go into preparing a memorable event experience. Before jumping into preparations, ask yourself a set of questions that will serve as a framework for how you’ll go about organizing your event. These questions will ultimately help you create a more comprehensive preparation plan.

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Vendor Registration Advertising Preparation 52