Endless Events

JUNE 21, 2018

Not only will they feel safer, but attendees will turn to them with questions at an event – anything from asking for bathroom locations to following their directions in the case of a security breach or evacuation. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Insurance 265

MeetingsNet

NOVEMBER 8, 2022

Yes, attendees are a bit tired of online events, but they are effective for short meetings to exchange information. Anticipate spending more time researching vendors and negotiating on price. Leverage your vendors. If you use the same vendors for multiple programs, that likely creates leverage to get bulk discounts. •

Meeting 59

Meeting Vendor Incentives Consulting 59

Endless Events

SEPTEMBER 7, 2021

“We connected certified and insured bartenders to corporate clients that were hosting happy hours throughout the country, not just here in Boston. “When we do that for attendees, that’s one thing. And that’s also in alignment with our vendors, with our partnerships. And we’ve done it.”

Virtual Events 313

Virtual Events Vendor Speakers Insurance 313

Blue Spark Event Design

OCTOBER 3, 2022

Utilizing these tools to enhance the corporate brand, entice customers, re-energize employees and educate attendees are all great reasons to gather. When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured.

Benefits 98

Benefits Planner Trade Show Insurance 98

Eventtia

JUNE 2, 2023

Then, imagine planning a massive concert with a big-name DJ as the headliner and 100,000 attendees. more than 500 attendees), then realistically you should start planning the event at least four months in advance, with six months in advance being a more ideal timeframe. Can you imagine the headache?

Organization 91

Organization Social Media Insurance Events 91

Convene by PCMA

AUGUST 23, 2021

The Insurance Accounting & Systems Association (IASA) was a little less than a month away from its annual conference, IASA Xchange , when its leaders knew they needed to make a call. 29, the four-day conference typically draws more than 1,800 insurance industry professionals for education and networking, plus an exhibition component.

Insurance 98

Insurance Conference Speakers Communications 98

MeetingsNet

SEPTEMBER 10, 2021

Morial Convention Center over the near term is Smart Energy Week, a co-location of the Solar Power International show, the Energy Storage International show, and Wind Energy International show that in 2019 drew more than 30,000 total attendees. Hurricane Ida struck New Orleans on what would have been the event’s opening day.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Social Tables

APRIL 22, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Consider the attendees for your event and what concept and style will be most appealing and memorable to them. Apply for permits and insurance. It’s also a good idea to get insurance for your event. Create a budget.

Venue 200

Venue Audience Insurance Social Media 200

Bizzaboo

JULY 30, 2023

of attendees say the venue can either make or break their overall event experience. To ensure that all attendees are comfortable and enjoy their experience, choose a venue size according to the estimated number of attendees. Who are your attendees, and what do they want? How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

JUNE 11, 2023

Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines. This can enable you to stretch your budget while extending your event’s reach and enhancing the attendee experience. Direct mail.

Conference 59

Conference Insurance Sponsors Social Media 59

Social Tables

APRIL 22, 2019

Six months might be a long timeline for relatively simple events; 12 months might be appropriate for a large-scale event with thousands of attendees. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

FEBRUARY 20, 2023

Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). .

Conference 98

Conference Sponsors Virtual Events Speakers 98

Convene by PCMA

JANUARY 27, 2022

But testing just hours prior to travel or entry at an event presents huge logistical hurdles for both organizers and attendees. For attendees, there is still the risk of testing positive and losing the financial investment they’ve made in the trip — although some travel insurance policies may cover some of those costs.

Logistics 98

Logistics Venue Insurance Attendee 98

Bizzaboo

JUNE 27, 2022

More than 50 attendees. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Health crises or related problems.

Management 97

Management Automation Communications Communications 97

Eventtia

APRIL 18, 2022

with more than 500 attendees), then ideally, you should start this first phase at least four months in advance, and ideally six months in advance or more. Based on this purpose, define relevant goals and objectives for the event, including how many attendees you are hoping to get. Sign contract with venue and vendors.

Sponsors 62

Sponsors Social Media Registration Events 62

Convene by PCMA

MAY 16, 2023

RIMS President and CEO Gary LaBranche films a video for RISKWORLD attendees after part of the event was canceled in early May due to an active shooter in Atlanta. In addition to e-mailing updates to attendees, RIMS staff used their mobile event app to send out push notifications. This year, when a mass shooting on Feb.12

Communications 98

Communications Communications Event Apps Preparation 98

Gavel International

MARCH 25, 2024

When you incorporate a meeting app, you’ll benefit by saving time, improving communication, enhancing attendee experiences, and ultimately contributing to the success of meetings and events. So, it makes sense that you should prepare a mobile office of sorts for offsite meetings – for your own use and the use of attendees.

Planner 52

Planner Meeting Promotion Events 52

Bizzaboo

MARCH 15, 2021

Give your attendees and partners peace of mind with this event safety guide. For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. The question on everyone’s mind is how we minimize the risk for our attendees, partners, and staff. Event Insurance.

Communications 98

Communications Communications Virtual Events Events 98

Social Tables

AUGUST 18, 2022

If you want more residents to attend your events, you must create a better attendee experience by hosting events people actually want to go to. Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Discover entertaining resident event ideas people love. Food truck rodeo.

Events 145

Events Preparation Social Media Entertainment 145

Bizzaboo

FEBRUARY 20, 2023

Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). .

Conference 52

Conference Sponsors Virtual Events Speakers 52

MeetingsNet

JANUARY 31, 2018

Will their organization and attendees be better served by cancelling and relocating the program, or stay the course at the original destination and hope the lights will be on and the AV running by the meeting’s scheduled dates? Consider the viability of holding the meeting with fewer attendees. Analyze your insurance coverage.

Contracts 78

Contracts Contracts Meeting Insurance 78

Brightspot Incentive Events

FEBRUARY 15, 2023

An industry competitor surveyed all their incentive trip attendees on their preferred activities. The #1 ranking was a surprise – “ample time to relax” was named the most important by 89% of respondents. A logical guess would be the spa, golf, or catamaran sailing. However, the #1 choice was a day at leisure to enjoy the resort.

Incentives 52

Incentives Travel Travel Contracts 52

Eventtia

OCTOBER 9, 2023

For example, your goal may be to attract 300 attendees and achieve 20% sales of the new line on event day. Ensure adequate insurance. They’ll often be the point of contact for vendors, stakeholders, and customers. User-friendly interfaces enhance attendee participation and overall event success.

Event Planning 88

Event Planning Retail Registration Events 88

Eventtia

MARCH 14, 2022

Soon enough, both event planners and attendees understood the unique benefits of virtual events over their in-person counterparts: it’s cheaper to host (and typically the registration fees are also cheaper for participants), faster to organize, and you don’t have to worry about travel arrangements and accommodations.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Eventtia

JANUARY 11, 2022

Yet, soon enough event organizers have understood the unique benefits of virtual events, especially their versatility in attracting attendees from all around the world without having to worry about geographical limitations, travel, and accommodation costs. More and better sponsorship opportunities. Better engagement rate. Cost-saving.

Management 62

Management Rehearsal Virtual Events Events 62

Stova

MARCH 17, 2023

Along with the logistics and scheduling required to cater to the needs of presenters and attendees, human factors must always be taken into account. Some of the terms might change, with ‘presenters’ becoming ‘artists’, or ‘attendees’ becoming the ‘audience’. But the same organizational methods are used in either case.

Automation 40

Automation Events Registration Prospect 40

Smart Meetings

APRIL 15, 2022

The emphasis was on real-world solutions through Cvent’s Attendee Hub that enables digital engagement before, during and after the in-person live event and integrates the content for virtual and post-event audiences. That is exactly what happened when Cvent CEO and founder Reggie Aggarwal took the stage at CAESARS FORUM on Tuesday.

Meeting 265

Meeting Vendor Platform Insurance 265

Bizzaboo

SEPTEMBER 1, 2023

Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. With so much at stake, it’s no surprise that venue selection is a serious challenge for most event organizers and a top priority for attendees.

Venue 93

Venue Booking Conference Vendor 93

Eventtia

OCTOBER 20, 2022

Dates Attendees Location/venue Target audience Unique Value Proposition (UVP) Marketing plan Event agenda (schedule) Revenue model Team roles and responsibilities Develop an event budget. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Develop an event master plan.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Endless Events

SEPTEMBER 12, 2018

When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Ask them whether it’s possible and be prepared that they may have fees involved if you do use third-party vendors. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors. Downgrade lighting.

Contracts 204

Contracts Contracts Events Vendor 204

Eventtia

MAY 11, 2022

More events are now conducted online/virtual or hybrid, and on the other hand, attendees are also demanding more personalized experiences in their experiences. if only 25% of desired attendees show up). Then, do the same calculation for if 75% of your attendees showed up. mingling, organized 1-on-1, speed networking, etc.)

Sponsors 62

Sponsors Social Media Event Planning Insurance 62

Bizzaboo

JANUARY 10, 2024

Trusted by leading brands in financial services, insurance, healthcare, retail, consumer packaged goods, entertainment, and charitable organizations, Aquarius is privileged to create impactful connections. Notable clients include American Family Insurance, Anheuser-Busch, ESPN, Greyhound, and Mercedes-Benz.

Management 98

Management Events Advertising Consulting 98

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Contracts 296

Contracts Contracts Venue Vendor 296

CSI DMC

OCTOBER 5, 2023

This extra layer of support can be invaluable during shortages, ensuring qualified staff, material shortages or vendor overwhelm can be more effectively mitigated. So, how do you find these expert organizations capable of translating your vision into a compelling attendee experience? 5) Stability Longevity is not the same as stability.

Destination Management 40

Destination Management Management Vendor Training 40

Eventtia

APRIL 20, 2022

However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. A hybrid event is an event that is hosted for both in-person and virtual (online) attendees at the same time by leveraging technologies.

Venue 71

Venue Virtual Events Events Logistics 71

Social Tables

JANUARY 4, 2018

Attendees expect things to get easier. To keep clients and attendees happy, it’s more important than ever to speed things up this year. That means taking steps like making pre-loaded flight plans and other options readily available in registration material, or even adding a concierge for attendees. That means you’ll work harder.

Trends 167

Trends Hospitality Social Media Events 167