Convene by PCMA

MAY 16, 2023

RIMS President and CEO Gary LaBranche films a video for RISKWORLD attendees after part of the event was canceled in early May due to an active shooter in Atlanta. In addition to e-mailing updates to attendees, RIMS staff used their mobile event app to send out push notifications. This year, when a mass shooting on Feb.12

Communications 98

Communications Communications Event Apps Preparation 98

Bizzaboo

JULY 30, 2023

of attendees say the venue can either make or break their overall event experience. To ensure that all attendees are comfortable and enjoy their experience, choose a venue size according to the estimated number of attendees. Who are your attendees, and what do they want? How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

APRIL 22, 2019

Six months might be a long timeline for relatively simple events; 12 months might be appropriate for a large-scale event with thousands of attendees. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Social Tables

AUGUST 18, 2022

If you want more residents to attend your events, you must create a better attendee experience by hosting events people actually want to go to. Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Discover entertaining resident event ideas people love. Food truck rodeo.

Events 145

Events Preparation Social Media Entertainment 145

Eventtia

APRIL 18, 2022

Phase 1: Planning and Preparation. with more than 500 attendees), then ideally, you should start this first phase at least four months in advance, and ideally six months in advance or more. Based on this purpose, define relevant goals and objectives for the event, including how many attendees you are hoping to get.

Sponsors 62

Sponsors Social Media Registration Events 62

Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. So, it makes sense that you should prepare a mobile office of sorts for offsite meetings – for your own use and the use of attendees.

Planner 52

Planner Meeting Promotion Events 52

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Ensure adequate insurance.

Event Planning 88

Event Planning Retail Registration Events 88

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. Do you have any insurance requirements?

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Events Vendor 204

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Secure a printing and promotional vendor. ☐ Secure a certificate of insurance (COI). .

Conference 98

Conference Sponsors Virtual Events Speakers 98

CSI DMC

OCTOBER 5, 2023

This extra layer of support can be invaluable during shortages, ensuring qualified staff, material shortages or vendor overwhelm can be more effectively mitigated. So, how do you find these expert organizations capable of translating your vision into a compelling attendee experience? 5) Stability Longevity is not the same as stability.

Destination Management 40

Destination Management Management Vendor Training 40

Bizzaboo

MARCH 15, 2021

Give your attendees and partners peace of mind with this event safety guide. For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. The question on everyone’s mind is how we minimize the risk for our attendees, partners, and staff. Event Insurance.

Communications 98

Communications Communications Virtual Events Events 98

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. It doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. Do you have any insurance requirements?

Contracts 296

Contracts Contracts Venue Vendor 296

Bizzaboo

DECEMBER 22, 2020

It is the only conference of its kind where attendees can obtain real-world knowledge and training that is not vendor-run. The webinars will focus on the state of Artificial Intelligence across several sectors, including pharma, industry, banking, insurance, and more. MGA Fintech Growth Summit. AMA The Year Ahead. Think 2020.

Virtual Events 105

Virtual Events Conference Insurance Events 105

Brightspot Incentive Events

FEBRUARY 15, 2023

To-Do: revise airfare forecasts, get more budget, or be prepared to trim elsewhere For 24… Lower or Shorter… or Get More When contracting future 2024 incentive trips , some companies understand the new 30-20-10 costs and are increasing budgets accordingly. A logical guess would be the spa, golf, or catamaran sailing.

Incentives 52

Incentives Travel Travel Contracts 52

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Secure a printing and promotional vendor. ☐ Secure a certificate of insurance (COI). .

Conference 52

Conference Sponsors Virtual Events Speakers 52

Eventtia

MARCH 14, 2022

Soon enough, both event planners and attendees understood the unique benefits of virtual events over their in-person counterparts: it’s cheaper to host (and typically the registration fees are also cheaper for participants), faster to organize, and you don’t have to worry about travel arrangements and accommodations.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Eventtia

JANUARY 11, 2022

Yet, soon enough event organizers have understood the unique benefits of virtual events, especially their versatility in attracting attendees from all around the world without having to worry about geographical limitations, travel, and accommodation costs. More and better sponsorship opportunities. Better engagement rate. Cost-saving.

Management 62

Management Rehearsal Virtual Events Events 62

Social Tables

JANUARY 4, 2018

Attendees expect things to get easier. To keep clients and attendees happy, it’s more important than ever to speed things up this year. That means taking steps like making pre-loaded flight plans and other options readily available in registration material, or even adding a concierge for attendees. That means you’ll work harder.

Trends 167

Trends Hospitality Social Media Events 167

Gavel International

OCTOBER 17, 2022

Should trip insurance be part of planning which might be necessary, especially if travelers need to be quarantined in a Caribbean location due to a pre-flight, positive COVID test, and are unable to return home? As a meeting planner, attendees and other travelers on your team need to know the benefits of carry-on baggage versus checking bags.

Logistics 52

Logistics Travel Travel Meeting 52

Stova

MARCH 17, 2023

In the end, many were left with savings that they had the opportunity to reinvest back into their organization to drive better program content or activities for attendee engagement. Ensure that people managing the tactic are prepared and supported with the help of an event. There’s simply so much to consider and prepare.

Events 40

Events Social Media Automation Planner 40

Stova

MARCH 17, 2023

Along with the logistics and scheduling required to cater to the needs of presenters and attendees, human factors must always be taken into account. Some of the terms might change, with ‘presenters’ becoming ‘artists’, or ‘attendees’ becoming the ‘audience’. But the same organizational methods are used in either case.

Automation 40

Automation Events Registration Prospect 40

Bizzaboo

NOVEMBER 15, 2018

They are held to educate, inform, or train attendees. The Annual is the largest non-vendor confab in the world, uniting the global SaaS community both online and off. At one of the leading workplace tech conferences, attendees learn about the latest in collaboration solutions, content management, and machine learning.

Conference 141

Conference Events Technology Technology 141

Stova

MARCH 20, 2023

But some areas and individuals aren’t quite prepared to return to a large-scale, fully in-person conference. Therefore, you’ll find that many of the conferences have been modified in order to reflect the needs of event organizers, attendees, and the cities in which the conferences are being held.

Conference 52

Conference Healthcare B2B Banking 52

Social Tables

JANUARY 4, 2018

Attendees expect things to get easier. To keep clients and attendees happy, it’s more important than ever to speed things up this year. That means taking steps like making pre-loaded flight plans and other options readily available in registration material, or even adding a concierge for attendees. That means you’ll work harder.

Trends 74

Trends Hospitality Social Media Events 74

Eventtia

OCTOBER 20, 2022

If you are planning a smaller event (or a simpler virtual-only event), you can have a shorter preparation time. an internal meeting), try to have at least one month of preparation time. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. What are the goals you’d like to achieve?

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Traveler's Q

MARCH 14, 2023

Additionally, it can be much harder for the couple to manage vendors and suppliers who may not be familiar with their desired vision or available resources, making it more time-consuming and even expensive to make sure their wedding looks exactly how they want it. Destination weddings also can be super expensive for your guests.

Rehearsal 26

Rehearsal Booking Transportation Vendor 26

Eventtia

MAY 11, 2022

More events are now conducted online/virtual or hybrid, and on the other hand, attendees are also demanding more personalized experiences in their experiences. if only 25% of desired attendees show up). Then, do the same calculation for if 75% of your attendees showed up. mingling, organized 1-on-1, speed networking, etc.)

Sponsors 62

Sponsors Social Media Event Planning Insurance 62

Eventtia

APRIL 20, 2022

However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. A hybrid event is an event that is hosted for both in-person and virtual (online) attendees at the same time by leveraging technologies.

Venue 71

Venue Virtual Events Events Logistics 71

Eventtia

DECEMBER 16, 2021

For example, a conference may be hosted in person in a traditional conference hall, but it is also live-streamed so people who can’t or won’t visit the conference hall can also “attend” the event online simultaneously with in-person attendees. Why Should You Host a Hybrid Event? Simply put, to get the best of both worlds.

Virtual Events 62

Virtual Events Registration Events Logistics 62