Smart Meetings

OCTOBER 12, 2023

Hotels and venues typically have unique offerings and features that help ensure attendees have a wonderful time, plus these event teams are experts in the space and will make sure nothing is overlooked and everything is taken care of. This ensures that the client and venue are on the same page when all of the preparations are underway.

Networking 246

Networking Events Venue Technology 246

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

Government 239

Government Trade Show Planner Culture 239

Endless Events

JUNE 10, 2022

The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. Event professionals have to come to follow-up meetings after events well-prepared. Start planning.

Meeting 348

Meeting Sponsors Audience Events 348

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Events 246

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Virtual attendees were able to see the general sessions and the main education rooms.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. First, they had just met in June at the postponed 2021 event, but summer is the busy season for attendees who need to get the job done while the sun shines, so they were eager to get back on track. “I All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 192

Benefits Vendor Transportation Destination Management 192

Endless Events

AUGUST 19, 2021

However, the odds are there will be a few bumps along the way, no matter how prepared you are. This is a must for all event vendors. That way, you won’t lose what matters the most: the trust of your attendees. To sum up, the underlying message is to always be prepared. Bring Backup Equipment.

Preparation 296

Preparation Training Events Vendor 296

Smart Meetings

MAY 31, 2022

For sure, there are a significant percentage of meeting attendees that can’t wait to participate in person; but organizers and planners found out during the first several months of 2022 that a sizable audience of previous attendees were more than happy to participate virtually. Preparation matters. Account for accessibility.

Meeting 306

Meeting Social Media Trade Show Technology 306

Smart Meetings

AUGUST 28, 2023

Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider. When attendees walk away, what do they say?” You may have 1,000 attendees or more. We’re done, right?” we may ask.

Planner 235

Planner Meeting Training Audience 235

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

SEPTEMBER 22, 2021

Big events with a high number of attendees might require up to a year to plan. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

Vendor 334

Vendor Events Speakers Registration 334

Gavel International

APRIL 29, 2024

Make sure you prepare in advance for interaction by doing the following: Conduct thorough research into the social etiquette and customs of the locals and educate travelers on them, to ensure they do not accidentally offend anyone. Doing so is a rite of passage, as participating in the meal preparation is cultural immersion at its strongest.

Incentives 52

Incentives Vendor Culture Preparation 52

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. Additionally, make a point to provide your attendee personas. Vendor Qualifications.

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Ineffective Marketing and Promotion An event cannot succeed without attendees; people won’t come if they don’t know about the event or aren’t sufficiently persuaded of its value.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. Prepare for GDPR. It’s going to be a major, major, major issue,” Howe says.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. Our industry propels all other industries, building communities and careers,” he said in a statement to attendees. “The “We have to learn to live with COVID and still serve our customers, employees and vendors.”

Preparation 246

Preparation Contracts Contracts Online 246

Achieve Incentives

APRIL 5, 2021

In a post-2020 world, the health and safety of attendees is priority number one. As you dig into your research, use substantiated information from official sources and experts, that way you can always point your attendees in the right direction if and when they have questions about the protocols you have mandated.

Attendee 98

Attendee Regulations Logistics Events 98

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. As easy as it is to get swept up in the joy of it all, managing attendee expectations is crucial to ensure a smooth transition back into live experiences. What is required from attendees?

Management 334

Management Venue Events Attendee 334

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Insurance 265

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization. Lastly, travel is always a way to exemplify company values—like sustainability.

Culture 263

Culture Travel Travel Remote 263

Bizzaboo

MARCH 18, 2024

With their deep dives into market trends, product evaluations, and vendor landscapes, analyst reports offer invaluable insights for decision-makers. They evaluate vendors against various criteria and provide a visual overview of the market and its players. This clarity will help you focus on relevant sections within analyst reports.

Technology 59

Technology Technology Vendor Event Technology 59

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. Be prepared for missed deadlines, late fees, and a lot more handholding. Prepare your staff. What options do attendees have?

Organization 105

Organization Rehearsal Preparation Contracts 105

Bizzaboo

AUGUST 1, 2023

As you explore the event venues in this dynamic metropolis, be prepared to uncover an array of extraordinary spaces that mirror Pittsburgh’s spirit of innovation and hospitality, leaving an indelible mark on any occasion. This variety allows event organizers to find suitable lodging for attendees with varying preferences and budgets.

Venue 52

Venue Attendee Events Location 52

Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. Virtual attendees have been sitting on their couch all of 2020. It’s time to up accommodations for comfort to please the in-person attendees. Okay, that sounded a tad scary.

Venue 296

Venue Regulations Audience Networking 296

Endless Events

OCTOBER 12, 2018

Live streaming allows attendees to share the event with friends and co-workers who might enjoy it, which expands your reach. Attendees don’t have to take the time to travel to an event, and their employer doesn’t have to foot the bill. If you hire a streaming vendor, they may send a technician to set up and take care of the box.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

NOVEMBER 21, 2018

As attendees are seeking more unique and distinctive food experiences , below are my top recommendations for the most important elements to keep in mind when developing your next menu. Highlighting area breweries, distilleries and wineries helps give attendees a further glimpse into life in the destination. Customize the Experience.

Vendor 227

Vendor Attendee Planner Culture 227

Endless Events

JANUARY 10, 2022

It’s all about bringing the event to more of your attendees, to those who are unable or unwilling to travel. Your options are fully in-person (but be prepared to cancel it or push it out), a hybrid event, or a fully digital event.” Your attendees are now playing a role in the story rather than just watching it.”

Platform 317

Platform Events Trends Attendee 317

Bizzaboo

JUNE 26, 2023

Since most attendees will likely head to your event because they’re interested in what you offer, you won’t have to pitch them cold. ☐ Logistics: Set a Date, Format, and Location Pick a date and an event type, considering availability, attendee preferences, event objectives, and potential scheduling conflicts (e.g., Generate leads.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Bizzaboo

MAY 10, 2023

The industry’s best event marketers create a 365-day event experience for attendees, who expect personalized communication and on-demand content once an event is over. It’s a simple, polite, professional way to ensure attendees feel appreciated and that their contributions are valued.

Sponsors 52

Sponsors Speakers Attendee Audience 52

Social Tables

APRIL 13, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Want to learn how to plan an outdoor event that attendees will love? Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. Keep reading! Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. Talk it out with your AV vendor. Be prepared to have printouts on hand for those who somehow missed that the session would be BYOP (bring your own presentation). Get quotes from multiple AV vendors.

Vendor 122

Vendor Contracts Contracts Events 122

Gavel International

APRIL 22, 2024

Vendors selling culinary goods such as cheese, fruit, fish, and meat set up their storefronts alongside those marketing spices and oils. These days, the 13 th century pharmacy sells a variety of natural preparations ranging from cosmetics, wellness products, home fragrances, and luxurious perfumes. And the best part?

Vendor 52

Vendor Incentives Preparation Corporate Meeting 52

Social Tables

DECEMBER 14, 2023

From venues and vendors to set up and service, we explore all of the winter wonderland theme elements you need to organize an awe-inspiring event. If you want to surprise event attendees, mix things up and plan a winter wonderland-themed event in the spring or summer. What is a winter wonderland theme?

Vendor 88

Vendor Events Entertainment Venue 88

Smart Meetings

AUGUST 1, 2022

We are meeting differently by design because attendees are asking for it,” she said. The allure of data is not going to go away, but in person will be dominant,” she predicted, noting that her insights also come from how customers are using Encore’s Chime platform, which helps with engagement during virtual and in-person events.

Meeting 246

Meeting Technology Technology Event Technology 246

Bizzaboo

MARCH 18, 2024

With their deep dives into market trends, product evaluations, and vendor landscapes, analyst reports offer invaluable insights for decision-makers. They evaluate vendors against various criteria and provide a visual overview of the market and its players. This clarity will help you focus on relevant sections within analyst reports.

Technology 40

Technology Technology Vendor Event Technology 40