Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. The other consideration is whether the event will be best served using a hotel’s in-house AV services or an outsourced vendor. Insurance coverage.

Vendor 206

Vendor Contracts Contracts Insurance 206

Social Tables

FEBRUARY 28, 2017

Here are our top 3 best practices for finding local vendors: Instagram. Keep tabs of your finds by following the accounts and, as a back up, add the names to an excel spreadsheet with notes as to why you thought this vendor was a good fit for your next event. Fortunately, we’ve got your back. Don’t get lost though! Local Markets.

Vendor 113

Vendor Insurance Proposal Certification 113

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. As soon as you find out who you want to hire, make sure they are certified by meeting the basic requirements as mandated by health departments and insurance agencies. Certifications. Preparation. “No

Vendor 122

Vendor Certification Preparation Contracts 122

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. You can’t insure against everything.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

MARCH 28, 2022

This especially applies to contracts with food and beverage vendors, security and third-party testing companies. Lastly, you may want to include additional insurance protections in the baseline insurance requirements detailed in the contract. But remember, your indemnification rights vary from state to state.

Contracts 195

Contracts Contracts Insurance Government 195

Smart Meetings

AUGUST 16, 2022

Six percent are greatly reducing or not buying souvenirs or gifts during their trip and 3% will skip buying travel insurance. Destinations can use the tool to assess workplace dynamics, operations and policies, vendor selection, community engagement, and accessibility-related strategies. Travelers are sending a clear message.

Sustainability 245

Sustainability Travel Travel Airlines 245

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Traveler's Q

JUNE 15, 2023

It’s also essential to avoid fruits and vegetables sold by independent street vendors and uncooked vegetables. Invest in Travel Insurance Investing in travel insurance is a wise decision for anyone planning a vacation. This is where travel insurance comes in. Travel insurance provides coverage for such emergencies.

Travel 130

Travel Travel Insurance Regulations 130

Smart Meetings

MAY 25, 2021

And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. They develop the bid, hire and manage subcontractors, relate to all outside agencies for permits, insurance, etc., manage the finances of the job, provide constant supervision on site, and overall project management.

Proposal 162

Proposal Contracts Contracts Logistics 162

Endless Events

JUNE 21, 2018

It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly. Ask your vendors the hard questions and make sure their products and practices are safety-compliant too.

Vendor 265

Vendor Events Planner Insurance 265

Traveler's Q

JUNE 15, 2023

It’s also essential to stay away from fruits and vegetables sold by independent street vendors and uncooked vegetables. Invest in Travel Insurance Investing in travel insurance is a wise decision for anyone planning a vacation, especially those concerned about their health while traveling.

Travel 130

Travel Travel Insurance Regulations 130

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Endless Events

SEPTEMBER 7, 2021

“We connected certified and insured bartenders to corporate clients that were hosting happy hours throughout the country, not just here in Boston. And that’s also in alignment with our vendors, with our partnerships. Our vendors understand that we expect them to be ready to open the doors to the in-person experience.

Virtual Events 313

Virtual Events Vendor Speakers Insurance 313

ADMEI

MAY 19, 2021

And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. They develop the bid, hire and manage the sub-contractors, relate to all outside agencies for permits, insurance, etc., Negotiate with local vendors for complimentary or discounted services. CONCLUSION.

Proposal 188

Proposal Contracts Contracts Destination Management 188

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Leverage your vendors. If you use the same vendors for multiple programs, that likely creates leverage to get bulk discounts. • Ticket insurance. “The earlier you start, the more leverage you’ll have down the line. Drink tickets. Upgraded seating.

Meeting 59

Meeting Vendor Incentives Consulting 59

Blue Spark Event Design

OCTOBER 3, 2022

When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. It is very easy to setup an online company that does not have a business license to operate or the insurance to cover your guests and the event.

Benefits 98

Benefits Planner Trade Show Insurance 98

MeetingsNet

NOVEMBER 22, 2019

But our clients often ask questions regarding charges and fees to use outside vendors, or have supervising staff in place to oversee any outside production, load-in, etc. If you are considering bringing in any third-party vendors for AV, décor supplies, furniture, technology, etc., Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Venue 105

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Convene by PCMA

AUGUST 23, 2021

The Insurance Accounting & Systems Association (IASA) was a little less than a month away from its annual conference, IASA Xchange , when its leaders knew they needed to make a call. 29, the four-day conference typically draws more than 1,800 insurance industry professionals for education and networking, plus an exhibition component.

Insurance 98

Insurance Conference Speakers Communications 98

Eventtia

JUNE 2, 2023

Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings.

Organization 91

Organization Social Media Insurance Events 91

MeetingsNet

OCTOBER 29, 2018

Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready. Load In / Load Out. Technology Labor.

Planner 76

Planner Vendor Insurance Contracts 76

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Insurance and liability: Seek information on the venue’s insurance coverage and liability policies. When is your event?

Venue 52

Venue B2B Proposal Contracts 52

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 78

Meeting Insurance Virtual Events Preparation 78

Social Tables

APRIL 22, 2021

Apply for permits and insurance. It’s also a good idea to get insurance for your event. As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access.

Venue 200

Venue Audience Insurance Social Media 200

Bizzaboo

JUNE 11, 2023

Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines. Venue Budget for the venue rental fee, including setup and teardown costs, insurance, security, cleaning services, and technology costs.

Conference 59

Conference Insurance Sponsors Social Media 59

AltexSoft Travel

JUNE 25, 2022

Travel insurance fraud. Key fraud victims: insurance carriers. While ridiculous, this is not an isolated incident of travel insurance fraud. Travel insurance fraud is the act of making false claims to a travel insurance provider. Each insurance claim is checked and validated one by one.

Travel 52

Travel Travel Insurance Airlines 52

Social Tables

MAY 17, 2019

They have liability insurance. Wedding planning insurance includes things like lost venue reservation deposits, onsite vendor injury, and earthquake coverage. They’ll often be equipped with timeline templates, venue referrals, and partnerships with equally talented vendors. All you have to do is enjoy the process!

Planner 121

Planner Consulting Insurance Communications 121

Travel Daily News

MARCH 28, 2023

They affect the employer, too, in terms of insurance and the temporary or lengthy loss of an employee. For organizations looking to revise corporate travel policies under a duty-of-care model, we suggest inviting feedback from employees, those responsible for business travel, partners/vendors, and any other key stakeholders.

Travel 65

Travel Travel Training Transportation 65

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Assist talents/speakers, sponsors, and vendors as needed.

Sponsors 62

Sponsors Social Media Registration Events 62

Convene by PCMA

JANUARY 27, 2022

For attendees, there is still the risk of testing positive and losing the financial investment they’ve made in the trip — although some travel insurance policies may cover some of those costs. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”.

Logistics 98

Logistics Venue Insurance Attendee 98

Bizzaboo

FEBRUARY 20, 2023

☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). . ☐ Secure a certificate of insurance (COI). Determine what health and safety measures are needed to meet local regulatory requirements and make participants feel comfortable.

Conference 98

Conference Sponsors Virtual Events Speakers 98

National Association For Catering ane Events

OCTOBER 13, 2021

Knowing the reputable vendors in your area isn’t just great for establishing trust but will help you earn referral business as you’re starting out. For example, you need to procure the right insurance to protect your brand, your team, and your clients. Do you have what it takes to build a strong network?

Venue 52

Venue Insurance Logistics Prospect 52

Bizzaboo

JUNE 27, 2022

Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Review Refund Policies and Financial Implications.

Management 97

Management Automation Communications Communications 97

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Make sure you plan for an emergency fund and insurance to cover such unexpected events. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Transportation 26

Transportation Insurance Vendor Planner 26

Brightspot Incentive Events

FEBRUARY 15, 2023

To-Do: surprise & delight top personnel Local Gifts While everyone loves a new pair of Maui Jim shades on their beach getaway, local gifting has risen for two reasons. (1) 1) The younger generation of winners values authenticity, cultural connections, and reinvesting in the local community. (2)

Incentives 52

Incentives Travel Travel Contracts 52

Convene by PCMA

MAY 16, 2023

As the association that puts on the “Super Bowl or World Cup of business insurance and risk management,” as Stuart Ruff-Lyon, CMP, DES, chief events officer for RIMS, describes it, crisis planning is naturally part of RIMS’ protocol. We do an incredible amount of staff training and pre-planning for these scenarios,” said Ruff-Lyon.

Communications 98

Communications Communications Event Apps Preparation 98

MeetingsNet

JANUARY 31, 2018

In addition to your suppliers and vendors and the CVB, ask local members for their input if you’re with an association. “If Analyze your insurance coverage. Talk to your insurance broker if you do have cancellation insurance to find out exactly what is covered, he says. Get a written assurance of adequate performance.

Contracts 61

Contracts Contracts Meeting Insurance 61