Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Events 100

ADMEI

MAY 19, 2021

DMCs bring knowledge of the offsite venues that are adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year”. PROPOSAL PROCESS.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Smart Meetings

MAY 25, 2021

DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year.”. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Logistics 162

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

MeetingsNet

NOVEMBER 8, 2022

In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. • Negotiate multi-year contracts with the same venue or hotel chain. Event-Tech.

Venue 52

Venue Contracts Contracts Transportation 52

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Contracts Planner Proposal 98

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

ITA Group

AUGUST 3, 2021

So, making your proposal more memorable can help you land the sponsors you need who are often operating on a limited budget. Consider Venue Sponsorship Options. Venue in-kind items or contracted concessions can be your best friend. Whenever you are thinking of something you need to pay for, get creative with your venue.

Sponsors 98

Sponsors Contracts Contracts Proposal 98

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venue 40

Venue Contracts Contracts Online 40

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Proposal 105

Proposal Incentives Contracts Contracts 105

Traveler's Q

FEBRUARY 8, 2024

Consider these ideas: The Venue The wedding venue is perhaps the most important aspect of a luxury wedding. When choosing a venue, consider factors such as the ambiance, location, size, and amenities. Opt for elegant and sophisticated venues that leave an unforgettable impression on your guests.

Vendor 130

Vendor Trends Venue Planner 130

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

OCTOBER 24, 2018

So we obviously look to see what does the venue look like? If the venue that you’re utilizing has poor cell poor cell reception, you’re gonna find more attendees are gonna need to get on the WIFI so they can just do simple things like checking their email, calling grandma, all that sort of stuff. Instead, ask them.

Vendor 222

Vendor Trade Show Venue Conference 222

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Travel Daily Media

JANUARY 18, 2021

Founder of DMCfinder.co.uk , Ms Jo Joshi offers regional DMCs the gift of exposure to MICE and Event Buyers across the world via its online portal for MICE Request For Proposals (RFPs). If you would like further information or would like to list your Venue or DMC on DMCFinder.co.uk please contact Jo on jo@dmcfinder.co.uk.

Destination Management 52

Destination Management Proposal Incentives Contracts 52

PRA

APRIL 20, 2021

We just recently developed an Immersive Theater Concept at an iconic historic venue (Dinah Shore’s House). I’ve pitched versions of it in my proposals for years and always find myself going back to it for inspiration. Fun Fact: Kristi has a recording contract and worked with the top concert producers in the world!

Training 98

Training Proposal Contracts Contracts 98

Alcor Mice

APRIL 24, 2021

Your list should start with the things you know you will definitely need, these include: venue options, a production team, marketing, food and beverage providers, and maybe even decorators. Venue Sourcing. Searching for the right venue can be both challenging and time consuming. Production Team. Decorators and Food and Beverage.

Vendor 52

Vendor B2C Preparation Events 52

Travel Daily Media

SEPTEMBER 15, 2019

For small meetings, get access to basic services at fixed prices per person, with a tailor-made proposal that lets you adjust and control costs. Access to contracted Rates. No sweat in planning big events with the guarantee that you only get the best possible price. Appropriate locations and features for your MICE needs.

Management 52

Management B2B Booking Benefits 52

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors. After, carefully document your time and receipts so your records are easy to reference if needed.

Planner 99

Planner Contracts Contracts Vendor 99

Social Tables

MARCH 10, 2021

“Learn best practices in venue selection; creating a theme; how to select and work with caterers, florists, bands, printers, and more. You get self-paced lessons and templates for key items such as contracts and task lists that remove the guesswork. Learn to be part of a team, and to lead that team as well.”

Online 78

Online Planner Certification Training 78

Meeting Tomorrow

MAY 7, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. ” Be prepared to elaborate on the main components in a quote or proposal. It happens. Ok, deep breaths. You may get quotes back and ask yourself, “Why do I need a mixer, exactly?”

Speakers 56

Speakers Proposal Contracts Contracts 56

Meeting Tomorrow

APRIL 17, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. Be prepared to elaborate on the main components in a quote or proposal. It happens. Ok, deep breaths. You may get quotes back and ask yourself, “Why do I need a mixer, exactly?” Is the theme on-point?

Proposal 56

Proposal Speakers Contracts Contracts 56

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Reach out to potential partners and influencers with a clear and enticing proposal. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Registration Events 88

Alcor Mice

APRIL 29, 2021

Think about important things such as: who your target audience is, where the venue will be, what your content will be. Include things such as: decorations, production team costs, audio visual support, fees for your speakers, venues, etc. As the event day approaches, it’s time to start booking your vendors and signing contracts.

Vendor 52

Vendor Registration Advertising Preparation 52

Meeting Tomorrow

MAY 7, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. Be prepared to elaborate on the main components in a quote or proposal. It happens. Ok, deep breaths. You may get quotes back and ask yourself, “Why do I need a mixer, exactly?” Is the theme on-point?

Proposal 40

Proposal Speakers Contracts Contracts 40

Eventtia

OCTOBER 10, 2023

Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications. Scope of Service : Ensure that the scope of services you receive is clearly defined in the contract.

Registration 118

Registration Online Automation Platform 118

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

Management 40

Management Meeting Vendor Registration 40

Eventtia

FEBRUARY 27, 2024

Tripleseat Tripleseat is a software company that delivers event management solutions for the hospitality industry, targeting restaurants, hotels, and venues. Additionally, Tripleseat provides features for online booking, guest management, and direct communication between venues and clients.

Platform 62

Platform Hospitality Logistics Proposal 62

Endless Events

FEBRUARY 6, 2023

I shared my world-famous request for a proposal (RFP) back in the day. Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So It isn’t going to work.

Contracts 177

Contracts Contracts Events Vendor 177

Traveler's Q

MARCH 2, 2023

Choose an easily accessible venue Going over the top for your venue can be counter-productive, especially if you’re not planning an event for the super-rich to attend The harder the venue is to reserve, the harder it will be to efficiently manage your event.

Organization 100

Organization Contracts Contracts Events 100

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 117

Management Registration Vendor Proposal 117

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 96

Management Registration Vendor Events 96

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When the squeeze is on for venue space, it makes sense to capitalize on events that are booked back to back. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Proposal 149

Proposal Communications Communications Venue 149

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. How to plan an event budget For a normal event, most of your money is going to go toward the venue rental, food and beverage costs, and A/V needs. Find a venue that fits your event purpose (and budget!).

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. But it’s better to keep these piles of contracts, vendor agreements, and proposals organized and out of sight until needed. Form relationships with wedding event venues.

Vendor 134

Vendor Contracts Contracts Planner 134