Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. How do these impact your plan for severe weather response?

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Attendee Meeting Speakers Communications 246

Endless Events

APRIL 8, 2022

Chances are you’ve heard of asynchronous communication or learning before; the type of communication where participants don’t interact in real-time (at the same time). It seems that the asynchronous communication trend has also started making waves in the meeting and events industry , namely as asynchronous hybrid events.

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Audience Virtual Events Communications Communications 306

Smart Meetings

OCTOBER 19, 2023

Achieving longevity and consistent success is a challenge every event planner faces Events are not merely one-time occurrences; they should be a strategic investment that yields returns over time. Once you have this data, it’s also important to be able to clearly communicate outcomes to your leadership team.

Sponsors 242

Sponsors Events Communications Communications 242

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

ADMEI

DECEMBER 13, 2023

They can provide local expertise, quality assurance, discounted vendor rates, and logistical support — but they also become an invaluable resource when things don’t go as planned. Here’s a quick communication checklist to help you and your DMC partner check all the boxes that apply to you: Update your event website and apps.

Management 207

Management Destination Management Vendor Contracts 207

ADMEI

JANUARY 17, 2024

Destination Management Companies, or DMCs, are professional services companies possessing extensive local knowledge, expertise, and resources, specializing in the design and implementation of events, activities, tours, transportation, and program logistics. Panelists included a planner, DMC, and DO. View Webinar.

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Organization Destination Management Transportation Logistics 223

Bizzaboo

APRIL 1, 2024

The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing. Consider accessibility and logistical requirements, and conduct thorough site visits before finalizing your choice.

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Logistics Events Event Planning Advertising 103

Smart Meetings

AUGUST 31, 2023

“ We understand that this is not ideal space, but our goal is to still allow groups to meet where presenters and attendees would not have to cross picket lines,” according to a logistics post on the APSA website. It went on to explain the adjustments meeting planners had made. “In

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Meeting Panel Logistics Website 245

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

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Venue Planner Contracts Contracts 52

Smart Meetings

JUNE 21, 2023

VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both. All things considered, VanDeventer didn’t see the logistical issues as a non-starter. “As Louis or Playa Del Carmen.

Logistics 313

Logistics Vendor Education Trade Show 313

Smart Meetings

MARCH 2, 2022

Planning an event in multiple languages can be a challenge for meeting planners. KUDO and its partners work to create “personalized experiences and break the language barrier in meetings, business and events,” said Pia Decarsin, marketing communications manager at KUDO. Events with multiple interpreters can be daunting.

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Meeting Platform Remote Planner 264

Traveler's Q

FEBRUARY 14, 2024

Make sure to account for travel time and any additional logistics, such as guest transportation and vendor setup. Then, map out the ceremony itself, considering aspects like transportation logistics for guests and entertainment ideas to keep them engaged. One of the major areas to keep an eye on is the wedding logistics.

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Rehearsal Logistics Transportation Vendor 130

Smart Meetings

MAY 17, 2021

As the world opens up and Covid restrictions are lifted, we will not return to business as we knew it before, largely because of lessons we learned about the benefits of communicating digitally. Vaibhav Jain is founder and CEO of the virtual and hybrid event technology company Hubilo.

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Production Marketing Marketing Sponsors 288

Endless Events

MAY 9, 2023

In fact, AI is one of the fastest-growing technologies event planners trust to plan, promote, and analyze their events. Using AI and Data To Make Your Next Event a Hit Build Communities With Intelligent Matchmaking Whether hosting an in-person event or going 100% online, your event needs to plan for social interactions.

Event Planning 177

Event Planning Automation Social Media Panel 177

Eventtia

FEBRUARY 27, 2024

Whether managing events logistics, booking accommodation, or arranging transportation, hospitality platforms are necessary for planning and hosting results-driven events. Additionally, Tripleseat provides features for online booking, guest management, and direct communication between venues and clients.

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Platform Hospitality Logistics Proposal 62

The MICE Blog

JANUARY 11, 2021

The Switzerland Convention & Incentive Bureau (SCIB) is the first point of contact for all event planners who have any question about Switzerland or need any assistance with planning their events, from the smaller to a more complex enquiry. We do buffets, which work well but are highly protected. Highlights day 1. Highlights day 1.

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Planner Conference Events Incentives 200

Brightspot Incentive Events

JANUARY 14, 2022

The meetings and incentive travel industry forever changed in March of 2020 with the beginning of COVID-19, and while meeting planners and others are back to traveling, the threat of new variants looms on the horizon. Travel Requirements and Communication . Traveling to Jamaica During COVID-19. Hyatt Zilara Rose Hall.

Planner 52

Planner Meeting Incentives Communications 52

ADMEI

NOVEMBER 8, 2023

A CVB or DMO is an organization defined and recognized by its status as an incorporated, non-profit agency or local government entity, which promotes the economic development of the community through travel and tourism. Are they responsive communicators? And that’s not all you can expect from ADMCs! How long has the DMC been open?

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Destination Management Vendor Site Selection Entertainment 220

Smart Meetings

DECEMBER 28, 2018

Cybersecurity: Securing attendee data topped the list of concerns for many planners this year. Smart Conference Rooms: From video walls and wireless projection systems to preprogrammed climate-control systems, the spaces where we gather are anticipating our needs and putting the power in the planner’s hands by making logistics easier.

Trends 267

Trends Automation B2B Events 267

Endless Events

OCTOBER 1, 2018

Event transportation often is overlooked, strategy and logistics go on behind the scenes but is a must to execute well when planning. In this episode Lisa Lanna of Newsday Communications and Eric Hotard of Event Transportation Systems are going to tell you everything you need to know and didn’t consider about event transportation.

Transportation 209

Transportation Advertising Logistics Panel 209

Endless Events

SEPTEMBER 20, 2021

.” Virtual Production: Event Planner As A TV Producer. “Event planners are so resilient. It was really rough, but so many event planners said they have to pivot. .” Your typical savvy event planner can become a TV producer.” ” The Pivoting Never Ends. “Then, the pandemic hit. .

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Virtual Events Production Speakers Events 317

Endless Events

SEPTEMBER 27, 2019

So, first things first, what should planners keep in mind when it comes to kicking things off? “We aren’t expecting any planner to be able to do everything safety and security related on their own”, she says. According to Lori, “only 53% of event planners actually have an emergency plan in place.

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Communications Communications Certification Events 199

Social Tables

OCTOBER 5, 2023

We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. Planning technology These are innovative tools and software designed to assist event planners and organizers in efficiently managing various aspects of event preparation.

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Event Technology Technology Technology Vendor 88

Convene by PCMA

FEBRUARY 7, 2024

In difficult conversations, it’s important to not make assumptions about how the other person feels based on their tone, inflections, or body language, said Sherron Washington, marketing and communication strategist and professor at Trinity University and Stevenson University. Focus on the result, not the other individual’s communication.

Communications 52

Communications Communications Logistics Vendor 52

Social Tables

APRIL 22, 2019

A site inspection checklist is a tool event planners can use when visiting a location they’re considering for their next affair. Plan better events, no stress Get Started Free Why do event planners need a site inspection checklist? Connect with at least three other event planners. What is a site inspection checklist?

Planner 102

Planner Preparation Venue Transportation 102

Tembusu Events and Communications

APRIL 27, 2021

Event planner is an entire industry on its own that’s filled with firms that offer different event planning services at different price points, but even within the space itself it is common to find a lot of heterogeneity to fit ever changing consumer needs.

Planner 52

Planner Seminar Trade Show Fashion 52

Endless Events

MARCH 21, 2022

The competition among event platforms is stiff these days, so event planners must understand what makes a certain platform stand out from the rest. How do the floor plans work and how does an event planner get started? “Planning in-person events is logistically complicated. “We have a marketplace.

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Platform Meeting Virtual Events Events 347

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized platform for the promotion, registration, and communication of all event-related information to the attendees. The website enables event planners to reach a broader audience from different geographical locations, boosting their chances of success. Why Do You Need an Event Website?

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Website Online Social Media Registration 130

Bizzaboo

AUGUST 30, 2023

The ability to organize, manage logistics, and ensure that everything runs smoothly is a skill honed over time. Plus, we’ve included 10 outside-the-box event planning tips to help today’s event planners succeed beyond their wildest expectations. Event planning is both an art and a science.

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Event Planning Vendor Events Automation 95

Travel Daily News

MARCH 27, 2023

Havas brings nearly three decades of world-class experience, including time as Executive Director of the logistic for Sponsor Programs during the FIFA World Cup in Brazil and Country Special Houses operations for the Olympic Games in Rio de Janeiro. Havas has spent time in Brazil, France, and the United States.

B2B 98

B2B Logistics Hospitality Sponsors 98

Travel Daily Media

SEPTEMBER 10, 2019

The post AmEx Meetings & Events: “The challenge for planners now lies in making more out of what they have” appeared first on TD (Travel Daily Media) Travel Daily. Planners are integrating technology in ways that mirror how attendees interact with technology in their daily lives to create authentic event experiences.

Planner 52

Planner Meeting Logistics Incentives 52

Endless Events

AUGUST 31, 2018

This could leave a bad taste in the mouth of your would-be attendees unless you manage the communications right. Event planning certification allows you to make the tough decisions before the event, such as whether to go free or paid or how to manage logistics. The Different Remote Communication Styles to Use.

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Certification Virtual Events Event Planning Trade Show 212

Stova

FEBRUARY 1, 2024

Here’s a closer look at how sustainable approaches can redefine corporate event planning: Ongoing Digital Transformation The shift towards digital platforms and virtual offerings offers planners and event managers a powerful tool to reduce paper consumption and environmental impact. Learn more about tech consolidation.

Event Planning 52

Event Planning Sustainability Vendor Registration 52

MeetingsNet

OCTOBER 29, 2018

The role of the corporate event planner today is more important than ever?—?shifting shifting from a focus on procurement, planning, and logistics to becoming a key orchestrator of unique and memorable experiences. Meeting planners of the future will need to become community change agents within their respective organizations.

Trends 175

Trends Meeting Corporate Meeting Logistics 175

Smart Meetings

NOVEMBER 2, 2018

An increasing emphasis is being placed on the back-end software and management tools that allow planners to make the most of their time and money. In 2015, the top entrants in the awards included mostly apps, allowing for easier networking, real-time communication or streamlined translation.

Management 166

Management Booking Technology Technology 166

Bizzaboo

OCTOBER 3, 2022

5 Key Skills Event Planners Need. The best event planners possess skills for planning unforgettable events, managing them seamlessly, and conducting effective post-mortems to find out what worked best and what could be improved upon for next time. They have great spoken and written communication skills and are attentive listeners.

Certification 98

Certification Events Event Planning Communications 98

Eventtia

NOVEMBER 7, 2022

An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. For an event planner business, having the ability to write a good proposal alone can help create a significant competitive advantage over your competition.

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Proposal Prospect Sponsors Events 118