Brightspot Incentive Events

MAY 2, 2024

Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment. Our custom event websites provide detailed trip information and facilitate online registration.

Incentives 52

Incentives Travel Travel Logistics 52

Smart Meetings

JUNE 2, 2023

Event planners looking to scale up for the future may want to look at: advanced ticketing, task management, discount codes, sessions tracking, robust e-mail marketing and communications. Ask how often the vendor updates their technology,” Nguyen suggested. There may be some features that you want today that are affordable.

Meeting 246

Meeting Vendor Planner Events 246

Smart Meetings

OCTOBER 28, 2021

8, a fresh round of registrations poured in, bringing the total number registered for the now mask-optional IMEX America at Mandalay Bay Resort and Casino to 10,000. To streamline registration, print your name badge and agenda. During the show, new tracks including Creativity in communication; Diversity?and

Preparation 279

Preparation Sustainability Registration Panel 279

Social Tables

APRIL 20, 2023

General Admission or VIP) Early bird registration specials Generating excitement early in the promotional stages but failing to keep the momentum going is a common mistake new event planners make. Early bird registration offers, “last chance” reminders, and other dynamic ticket pricing strategies help boost ticket sales.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

AUGUST 3, 2023

Can I monitor event registration and campaign performance in real time? Given that event registration is a leading metric for event marketing success, you need to be able to assess performance so you adjust your strategy in real time if needed. How many payment processors/types does your registration platform support?

Management 98

Management Registration Vendor Event Apps 98

Endless Events

MARCH 7, 2022

When we talk about the most popular event platform features , we typically think of registration and ticketing , integrations, gamification, and analytics reporting, for example. As soon as you sign the contract, we arrange a private Zoom for you and your staff. “Hopefully, you’re not communicating back and forth via email.

Platform 380

Platform Event Apps Events Planner 380

ITA Group

JANUARY 28, 2022

Communication planning, management and execution. Registration build and management. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Production.

Management 52

Management Automotive Contracts Contracts 52

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Events 130

Convene by PCMA

FEBRUARY 3, 2022

Many agreed that for their rooms blocks currently contracted, they are finding that the hotel/venue reps they have been working with for years are no longer there —they have either retired, moved to a different position, or chosen not to return to a job in the industry. Session: Room Blocks and Shared Risk Structures (Digital Group).

Contracts 98

Contracts Contracts Planner Communications 98

Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What is our communication plan for dealing with a crisis during the conference? How transparent will/should we be?

Planner 105

Planner Communications Communications Publishing 105

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Nearly every hotel, general service contractor, AV, and registration company had to lay off a significant number of client-facing team members. Space Conflicts. There were many re-bookings during the pandemic. Some of these groups have been squeezed in. Do your homework.

Organization 105

Organization Rehearsal Preparation Contracts 105

Social Tables

JUNE 29, 2023

Communications Manager: The communications manager is in charge of marketing for the event. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

APRIL 15, 2024

By juxtaposing the responses to these two different questions, one could assume that planners don’t see the speakers they select as critical to moving the needle on registrations. Lack of timely communication was the second-highest complaint among speakers (16 percent) and the third among planners (14 percent).

Speakers 64

Speakers Planner Audience Booking 64

Smart Meetings

OCTOBER 12, 2022

A total of 11 new digital walls will enhance communication. To ease the rush of registration, attendees were urged to print badges at home and grab a lanyard in the hall. RFID locks on meeting room doors and 200 new motion-detection cameras will enhance security. And a bright, tropical design freshened the halls and meeting spaces.

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Customize communication. And will virtual events be the new normal?

Events 327

Events Advertising Technology Technology 327

Social Tables

DECEMBER 5, 2016

Contracting a venue can be a chore within itself. At times, a venue could offer space to two organizations, sometimes issuing contracts to both. In some rare cases, you can find yourself answering a call of someone alerting you that your signed contract is invalid due to another organization’s booking. You Lose the Venue.

Contracts 122

Contracts Contracts Website Planner 122

Eventtia

OCTOBER 9, 2023

Configure your event page and registration form To set up an effective event page and registration form: Establish your page’s aesthetic: Ensure the design and color schemes match your brand and event theme. Create a seamless registration process: The registration form should be concise, asking only for essential information.

Event Planning 88

Event Planning Retail Registration Events 88

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Communicate Changes As They Happen. If plans change, communication is critical. In a crisis or uncertain situation, communication is key. Communicate regularly with further details as the situation evolves. Invest in Event Tech.

Management 97

Management Automation Communications Communications 97

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. How To Communicate Your Safety Measures. The best way to communicate with your attendees is through on-site signage.

Communications 98

Communications Communications Virtual Events Events 98

Alcor Mice

MAY 5, 2021

Knowing these things will not only prevent you from missing details that might determine the outcome of your event, but it will help you better communicate your needs to your team. Coordinators will usually report directly to the event director and communicates regularly with them to ensure the vision of the event is carried out.

Production 52

Production Contracts Contracts Vendor 52

BCD Meetings & Events

MARCH 20, 2023

When you think of meeting or event technology, the first thing that comes to mind may be apps or registration software. It refers to a broad range of tools, software and equipment that are used to improve the overall experience for attendees and presenters, by facilitating engagement, communication and content delivery.

Management 52

Management Meeting Event Technology Technology 52

Convene by PCMA

AUGUST 7, 2023

Whatever Media Group) PCMA’s Catalyst community offers members a platform to ask each other questions, share ideas, or, as the website says, “communicate and collaborate.” Yesterday, [a conversation I took part in] addressed ways to stay relevant if a client thinks that AI could do some of the work we are contracted for.

Regulations 52

Regulations Technology Technology Publishing 52

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Online event registration/ event ticketing solution. If possible, have contracts finalized and signed. Don’t forget not-so-obvious ones like registration and parking signages. Develop clear accessibility policies and communicate them with staff and volunteers. Online ads.

Sponsors 62

Sponsors Social Media Registration Events 62

Stova

MAY 25, 2023

Track bid evolution, concessions offered, and all communications in one place. High numbers of attendees might make some solutions for attendance or registration better than others. Understand these details before signing a contract. Electronic contracts are also becoming more common. Manage your bids.

Venue 52

Venue Planner Contracts Contracts 52

Convene by PCMA

NOVEMBER 5, 2021

On-demand viewing for registrants was available for 30 days. The decision to keep Amplify 2021 online was made in September 2020, at which time the team didn’t feel confident it could meet its attrition and contract requirements. “It It turned out to be a great decision for us,” Strehle said.

Virtual Events 97

Virtual Events Registration Events Sponsors 97

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event? What was the feedback on past venues?

Venue 52

Venue B2B Proposal Contracts 52

Eventtia

JULY 24, 2023

A user-friendly interface ensures that event organizers can efficiently manage event logistics, registrations, and communication with attendees. A smooth and intuitive registration process enhances attendees’ overall event experience. Contact us today , and we’ll help you find the perfect platform for your organization.

Retail 62

Retail Vendor Platform Logistics 62

Convene by PCMA

APRIL 14, 2023

Obviously, we’ve seen some contraction in that area. Whenever we launch registration, we take a look at the data that’s coming in on a fairly consistent basis, weekly or daily depending on where we are in the registration cycle. It’s a lot of communication up front. At the end of the day, we have to reach our goals.

Marketing 98

Marketing Marketing Trade Show Registration 98

Endless Events

JULY 13, 2018

For example, repeat registrants would mean they are really engaged, and a high level of social media activity means they are spreading the word. This would extend into all sorts of emergency protocols that will be implemented by a highly-trained staff, who will, in turn, maintain constant communication with first responders.

Attendee 159

Attendee Trade Show Audience Venue 159

Stova

MARCH 16, 2023

Get a clear view of their goals including time frames and performance indicators, and then communicate it back to them with how you propose to measure it. If you’re fortunate, they’ve communicated them to you. Be specific about customization options and ideas and understand them before signing a contract.

Management 40

Management Meeting Vendor Registration 40

Alcor Mice

APRIL 29, 2021

Ask questions like: was the registration process simple enough? As an organizer, a lot of your work will involve communicating with multiple people all at the same time. They will also be the ones communicating directly with vendors for your event, allowing you to direct your attention to other aspects of the event.

Vendor 52

Vendor Registration Advertising Preparation 52

Smart Meetings

OCTOBER 12, 2022

A total of 11 new digital walls will enhance communication. To ease the rush of registration, attendees were urged to print badges at home and grab a lanyard in the hall. RFID locks on meeting room doors and 200 new motion-detection cameras will enhance security. And a bright, tropical design freshened the halls and meeting spaces.

Attendee 130

Attendee Airlines Tourism Tourism 130

MeetingsNet

SEPTEMBER 10, 2021

Starting one week before the event was to kick off, though, IASA’s leaders began to monitor the storm’s developments and communicate with Morial Convention Center staff and city hoteliers about potential impacts. Hurricane Ida struck New Orleans on what would have been the event’s opening day.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Atlas Travel

APRIL 30, 2020

Our hotel partners graciously added clauses to contracts that would allow them to rebook or cancel if it is still unsafe to travel which further demonstrates that we are all in this together. We also recently partnered with Groupize, another event sourcing and registration tool that specializes in simple meetings management.

Incentives 52

Incentives Meeting Airlines Registration 52

Blue Spark Event Design

JANUARY 13, 2021

Travel advice to communicate to employees/attendees: Check travel restrictions before you go. However, not all brands are offering the same health protocols so it’s very important to review your contracted hotel’s policies and determine whether they are in line with your expectations. Get a flu shot before you travel.

Meeting 52

Meeting Preparation Registration Transportation 52

Social Tables

DECEMBER 27, 2022

Planning Tip: Avoid hidden fees by discussing setup requirements, noise restrictions, cut-off time requirements, and other venue policies before signing a contract. Create a registration process, and sell tickets by creating an online event page with a ticket sales service. Book vendor services for the reunion.

Vendor 78

Vendor Booking Venue Registration 78

Conferences that Work

DECEMBER 18, 2023

But our industry still faces ongoing challenges, such as: high travel, F&B, and production costs; staffing shortages; tight client budgets; and the rise of last-minute event registrations. These pressures impact the demand for value-add independents like me. The show must go on! But, as always, I loved helping make this event a success.

Booking 83

Booking Conference Meeting Design Logistics 83