Endless Events

AUGUST 16, 2019

Often, vendors will ask for additional event insurance coverage that is more specific to your particular event. . Once you have your basics covered though, certain vendors or events will require special coverage. Sometimes, a vendor will ask you to provide a waiver of subrogation. Should I Pay for a Damage Waiver from a Vendor?

Insurance 366

Insurance Vendor Certification Events 366

Eventtia

OCTOBER 20, 2023

Event Budgeting Benefits Fundamental to the performance of any event, event budgeting involves multiple benefits one can take advantage of. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy. Decor and Ambiance Scale of Decor: The visual feel of your event matters.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Endless Events

OCTOBER 12, 2018

There’s a lot of benefits to live streaming events, but truly successful live streamed events are more about audience engagement and less about technology. Nearly every type of event can benefit from some aspect of live streaming. If you hire a streaming vendor, they may send a technician to set up and take care of the box.

Remote 298

Remote Vendor Audience Events 298

Social Tables

APRIL 20, 2023

Disregarding the benefits of a solid backup plan Just when you think you’ve prevented every possible hiccup, something will inevitably go wrong. Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. Partnering with event planning firms takes advantage of incredible vendor partnerships.

Event Planning 82

Event Planning Contracts Contracts Vendor 82

Convene by PCMA

AUGUST 28, 2023

Here are the key components she shared in her session: Benchmarking of current demographics and spend — Moore said that she has worked with clients who have never known the demographics of their suppliers and vendors. And of course, the pushback is, ‘Why is that even important if we’re meeting the clients’ needs?’”

Vendor 98

Vendor Consulting Organization Contracts 98

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. Partnering with event planning firms takes advantage of incredible vendor partnerships.

Event Planning 77

Event Planning Contracts Contracts Vendor 77

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 83

Vendor Contracts Contracts Incentives 83

Social Tables

JUNE 29, 2023

Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

AUGUST 4, 2023

Organizations can also consider CM an extension of their own team, with the benefit of access to knowledge and insights that only come from decades of industry experience.

Management 52

Management Logistics Site Selection Vendor 52

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Many in-house providers are convenient but can be more costly and often times the benefits of using in-house AV do not outweigh the negatives. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Social Tables

APRIL 22, 2019

In fact, a long-term timeline can actually benefit your day-of timeline because it set you up for success. Long-term event planning timelines have even more benefits than the ones we’ve already pointed out. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. And while budgets don’t always allow for dedicated oversight of every single area, there are some key areas we believe really benefit from dedicated management staff.

Management 52

Management Conference Rehearsal Vendor 52

Convene by PCMA

NOVEMBER 27, 2023

I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” Our organization is a nonprofit that benefits young people. The lack of responses from vendors, and when they don’t read the details of the RFP issued.”

Contracts 59

Contracts Contracts Events Logistics 59

Eventtia

JULY 24, 2023

The adaptability to emerging trends and the ability to transition to virtual events are essential benefits of API-integrated platforms. As you evaluate this option, consider the potential for future-proofing and continuous innovation while weighing the upfront costs and potential vendor dependencies.

Retail 62

Retail Vendor Platform Logistics 62

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 91

Planner Vendor Insurance Contracts 91

Stova

MAY 25, 2023

Inquire about restrictions on vendors. Understand these details before signing a contract. The benefits of using RFPs are: It saves time. Booking with RFPs If you only use online tools when researching venues, you could be foregoing the benefits of using technology for the entire planning process. Consider security.

Venue 52

Venue Planner Contracts Contracts 52

Social Tables

SEPTEMBER 21, 2023

However, every restaurant has the potential to benefit from events, whether large or small, fine dining or casual service. Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Overserving: Venues are responsible for the alcohol guests consume at their establishment.

Events 88

Events Venue Rehearsal Booking 88

Brightspot Incentive Events

FEBRUARY 15, 2023

A bit of good news is that hotel rooms were likely contracted long ago before inflation surged, so hotel costs for company trips or incentive trips should be fixed with no risk of budget variances (unless the company exceeds its room block, forcing it to pay higher rates for incremental rooms).

Incentives 52

Incentives Travel Travel Contracts 52

Eventtia

MAY 16, 2022

The most basic type of event insurance is general liability , which is designed to protect the event organizer and all other insured parties for any accidents within the realm of the venue and any vendors involved in the event that is outside the control of the event organizer. A/V equipment, decoration). Subrogation/waiver.

Insurance 62

Insurance Vendor Certification Events 62

Convene by PCMA

JANUARY 27, 2022

Chan School of Public Health, Mina is now the chief science officer for diagnostic testing company eMed and has penned numerous passionate op-eds for TIME and The New York Times about the benefits of rapid testing to curb COVID’s spread. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”.

Logistics 98

Logistics Venue Insurance Attendee 98

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Benefits of Getting Certified in Event Planning. Before engaging in any certification program, it’s important to understand the benefits. The following are the benefits of getting certified in event planning: Increased Knowledge.

Certification 48

Certification Event Planning Social Media Events 48

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts.

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. million lodging properties, car rental APIs for 40 car vendors, rail booking APIs for 50 rail carriers, and. Signing a contract.

Airlines 52

Airlines Automation Contracts Contracts 52

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( Consider factors such as skilled versus outsourced labor, local vendors, what’s in season, etc. 2 Inflation and Rising Costs. Consider what value you can offer suppliers.

Trends 52

Trends Meeting Vendor Planner 52

MeetingsNet

AUGUST 19, 2019

Anything is leverage and they will use it for their benefit. Meeting planners connect keynote speakers with clients and negotiate the deals and contracts, relieving a ton of administrative burdens off both parties, but as a result, oftentimes have access to sensitive information. And I’ll tell you how!

Speakers 105

Speakers Banking Contracts Contracts 105

Gavel International

OCTOBER 24, 2022

Offer better benefits. According to Nadine Evans of Employment Benefit News, “U.S. PRO TIP: Contracting work can be a great way to navigate staffing shortages, especially regarding larger events such as high profile, in-person global meetings or group incentive travel programs. Pay existing employees more. SOURCES: [link].

Automation 40

Automation Meeting Social Media Training 40

Gavel International

JUNE 7, 2022

Add references from clients, past clients, co-workers, vendors, and the like. To benefit from this law, you need to be the first one to do a favor. It is like you are forming a social contract. It voids the contract. Be clear about the kinds of people you desire to connect with and why. If possible, do this daily.

Prospect 52

Prospect Social Network Contracts Contracts 52

Alcor Mice

APRIL 29, 2021

What are some add-ons/benefits you could give to make the event more memorable? At this stage, you should also start requesting proposals and quotations from your prospective vendors. Speaker and Vendor dates: Your event wouldn’t be complete without vendors and speakers! BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

Endless Events

FEBRUARY 24, 2020

And I think one of the big issues with the event production company and AV company is that you can just title yourself on an event production company because you want all the benefits. I think that’s what’s also really interesting as well. And when people are coming in and coming out, show design, CAD drawings”, says Brandt.

Production 232

Production Events Contracts Contracts 232

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Gavel International

OCTOBER 31, 2022

leaders, managers, co-workers, vendors, customers) are described as a quiet quitter. 2 Psychological Contracts. This addressed the concept of psychological contracts and the impact they had on employees in the workplace. According to Nadine Evans of Employment Benefit News, “U.S.

Production 52

Production Organization Social Media Contracts 52

Endless Events

FEBRUARY 6, 2019

.” You can’t really expect that, but if they want to do that, that’s a great partner, that’s a great relationship, and that’s someone who you wanna keep a hold of as you move on as a vendor. ” A couple of extra added benefits. Don’t Force Us to Understaff. Moving onto the next one.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263