Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 280

Attendee Airlines Tourism Tourism 280

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Alcor Mice

APRIL 29, 2021

Ask questions like: was the registration process simple enough? What are some add-ons/benefits you could give to make the event more memorable? At this stage, you should also start requesting proposals and quotations from your prospective vendors. BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

Stova

MAY 25, 2023

Inquire about restrictions on vendors. High numbers of attendees might make some solutions for attendance or registration better than others. Understand these details before signing a contract. The benefits of using RFPs are: It saves time. Electronic contracts are also becoming more common. Consider security.

Venue 52

Venue Planner Contracts Contracts 52

Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Highlight the mutual benefits, ensuring it’s a win-win for both parties. If relevant, highlight any exclusive benefits for attendees, such as early-bird offers or exclusive product access. Set up teams for specialized tasks. Initiate conversations.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MARCH 16, 2023

For example, a meeting intended to work as a brainstorming session may benefit from having a non-traditional set-up with bean bag chairs and personal whiteboards where attendees can jot down ideas as they hit. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors.

Management 40

Management Meeting Vendor Registration 40

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Benefits of Getting Certified in Event Planning. Before engaging in any certification program, it’s important to understand the benefits. The following are the benefits of getting certified in event planning: Increased Knowledge.

Certification 48

Certification Event Planning Social Media Events 48

Bizzaboo

MARCH 15, 2021

And while virtual events have many benefits in their own right, it was never a question of if live events would come back, but when. Going hybrid will allow organizers to safely bring back in-person experiences while continuing to benefit from the accessibility, reach, and longevity of virtual events. Venue Contracts.

Communications 98

Communications Communications Virtual Events Events 98

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 117

Management Registration Vendor Proposal 117

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 96

Management Registration Vendor Events 96

PlannerWire

FEBRUARY 5, 2020

From budgeting, reports, and task management to attendee registration, check-in, floor plans, and everything in between, they have you covered… what what you need without the soul crushing cost and long term contracts that the other platforms suck you into. Welcome to the EventTech 12 PlanningPod Edition.

Events 52

Events Registration Training Platform 52

Traveler's Q

MARCH 29, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Event Planning 26

Event Planning Organization Events Contracts 26

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. If tech vendors can serve as industry experts and understand not only the consumer journey but the marketing journey, that would be super helpful as we think through goals for the future. A new type of event professional will emerge.

Trends 111

Trends Events Technology Technology 111

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Finding the perfect vendors and suppliers can be a daunting task.

Event Technology 88

Event Technology Technology Technology Vendor 88

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Launch event registration. 2nd Phase: Up to 3-4 months before the event. Securing event sponsorships. 5th Phase: D-day.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Stova

MARCH 16, 2023

The pre-check-in helps to ease peak morning registration at the beginning of the conference. When visitors take control of their own registration by typing in their credentials or scanning a QR code from their phones, they are actively doing something, which makes the check-in process feel quicker and more engaging.

Event Technology 40

Event Technology Technology Technology Registration 40

Convene by PCMA

AUGUST 4, 2023

Organizations can also consider CM an extension of their own team, with the benefit of access to knowledge and insights that only come from decades of industry experience.

Management 52

Management Logistics Site Selection Vendor 52

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 83

Vendor Contracts Contracts Incentives 83

Stova

JULY 17, 2023

5 Benefits of Event Tech Consolidation 1. From registration and ticketing to attendee engagement and post-event analytics, having all the necessary tools within a single platform reduces the need for manual data entry and multiple logins. This means organizers have more time to spend on the show floor. These include: 1.

Event Technology 52

Event Technology Technology Technology Platform 52

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Are they using multiple online survey tools or maybe your registration and website tools don't integrate well? Poor registration processes, which hinder visibility and accountability for the sales team, lead to high no-show rates.

Events 40

Events Social Media Automation Planner 40

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. And while budgets don’t always allow for dedicated oversight of every single area, there are some key areas we believe really benefit from dedicated management staff.

Management 52

Management Conference Rehearsal Vendor 52

Social Tables

MAY 14, 2019

That’s usually a question of 1) who’s going to benefit from the purpose of the event or 2) who needs to be present to work towards a goal. Sure, your event may not be as evolved as Experient’s, but every event can benefit from some personalization. The success of your event probably hinges on your ability to get registrations.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

APRIL 17, 2019

Respondents cited differences within brand properties in the quality of F&B, professionalism of service, levels of staffing, parking benefits, the condition of the space and equipment, transitions between reps, and pricing. Additionally, creating serial content can help spur engagement and drive registration between events. (Oh,

Proposal 149

Proposal Communications Communications Venue 149

AltexSoft Travel

MARCH 13, 2020

It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them. Benefits of partnership with air consolidators for airlines. IATA prohibits airlines from discounting published fares , or airfares available to all vendors. Access to major GDSs.

Airlines 113

Airlines Travel Agent Publishing B2B 113

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Sustainability Events 52