Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

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MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. However, if all you need is a registration service, it may make sense to purchase it a la carte or work with a third party to do that for you. Talk it out with your AV vendor. Make sure you understand the AV contract.

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Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

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ITA Group

JANUARY 28, 2022

Registration build and management. Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting.

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Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Launch event registration. 2nd Phase: Up to 3-4 months before the event. Securing event sponsorships. 5th Phase: D-day.

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Convene by PCMA

MARCH 6, 2023

Their most likely option is to cut expenses in the areas that attendees value, creating a vicious cycle — dissatisfaction with the attendee experience leads to decreased registration and therefore lower revenues at the next event. Vendors to the Rescue? Tough times require creative thinking.

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Planner Panel Contracts Contracts 111

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

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Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

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Endless Events

OCTOBER 12, 2018

Instead of paying to send people to an event, which can add up with airfare, car rental, registration fees, per diem, and missed work time, companies can simply allow those people to watch a live stream of the event. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Find a Vendor.

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Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

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Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Nearly every hotel, general service contractor, AV, and registration company had to lay off a significant number of client-facing team members. Ask your vendors what contingency plans they have to ensure full staffing. Space Conflicts. First-time Exhibitors.

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Convene by PCMA

AUGUST 4, 2023

CM Event Solutions Offerings Full-Service Event Management Logistics Speaker Management Exhibits and Sponsorships Floor Management Lead Retrieval Audiovisual Services Registration Virtual and Hybrid Capabilities Site Selection and Contracting Event Strategy Marketing Network and Vendor Relationships With a vetted network of reliable vendors, suppliers, (..)

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Social Tables

DECEMBER 27, 2022

Who will pay venue and vendor deposits? Planning Tip: Avoid hidden fees by discussing setup requirements, noise restrictions, cut-off time requirements, and other venue policies before signing a contract. Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services.

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Eventtia

APRIL 18, 2022

Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Online event registration/ event ticketing solution. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue. Event management solution.

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Bizzaboo

AUGUST 30, 2023

These platforms allow you to manage guest lists, registrations, ticketing, and even floor plans all in one place. Recognize which tasks you must oversee and which can be handled by team members or vendors. Centralize Documentation Keeping all event-related documents, contracts, and communications in one central location.

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Eventtia

JULY 24, 2023

A user-friendly interface ensures that event organizers can efficiently manage event logistics, registrations, and communication with attendees. A smooth and intuitive registration process enhances attendees’ overall event experience.

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Retail Vendor Platform Logistics 62

Bizzaboo

SEPTEMBER 1, 2023

Is there a designated space for registration and check-in? Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers?

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Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What guidelines or policies should we put into place for our staff and vendors? Some may appreciate them as an extra layer of protection.

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Stova

JULY 17, 2023

From registration and ticketing to attendee engagement and post-event analytics, having all the necessary tools within a single platform reduces the need for manual data entry and multiple logins. Vendors must prioritize interoperability and open APIs to facilitate data sharing and system compatibility. These include: 1.

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Alcor Mice

APRIL 29, 2021

Ask questions like: was the registration process simple enough? At this stage, you should also start requesting proposals and quotations from your prospective vendors. Speaker and Vendor dates: Your event wouldn’t be complete without vendors and speakers! BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

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Alcor Mice

MAY 5, 2021

Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best. On-site Lead Depending on your event, you may need extra workers on the ground to act as ushers, handle guest registrations, etc. Every event production is an investment.

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Production Contracts Contracts Vendor 52

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event? Get everything in writing.

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Venue B2B Proposal Contracts 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. “It

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Bizzaboo

MARCH 4, 2020

These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus. Hopefully your contracts stipulate terms for last-minute changes like this.

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Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines. All in all, vendors can only work with the information you give them.

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Stova

MAY 25, 2023

Inquire about restrictions on vendors. High numbers of attendees might make some solutions for attendance or registration better than others. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common. Consider security.

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Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

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Stova

MARCH 16, 2023

Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Be specific about customization options and ideas and understand them before signing a contract. Always keep your budget in mind and up to date. If you must make cuts, skimp on things that don’t affect the meeting mission or goals.

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Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Configure your event page and registration form To set up an effective event page and registration form: Establish your page’s aesthetic: Ensure the design and color schemes match your brand and event theme. Set up teams for specialized tasks.

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MeetingsNet

SEPTEMBER 10, 2021

Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start. Staff and volunteers, some still in New Orleans, then scrambled to transition to a fully virtual event while also planning their evacuation from the city.

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MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. Like this interview?

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Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. Food and Beverage. Audio Visual. Event Staffing. Transportation. Entertainment.

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Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Review Refund Policies and Financial Implications. Invest in Event Tech. Automating refunds, if needed.

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Stova

MARCH 16, 2023

The pre-check-in helps to ease peak morning registration at the beginning of the conference. When visitors take control of their own registration by typing in their credentials or scanning a QR code from their phones, they are actively doing something, which makes the check-in process feel quicker and more engaging.

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Stova

MARCH 7, 2023

Facial recognition self-check-in powers speedy, contactless onsite registration. Use these flexible solutions to map a seamless attendee journey from marketing and registration through engagement and reporting. These programs realize savings mainly by standardizing preferred vendors and procurement procedures.

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Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. A user-friendly tool like Social Tables’ Diagram can help you map it out and easily share your layout with clients and vendors. There are vendors to interview and select.

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Event Planning Logistics Vendor Social Media 137

Bizzaboo

MARCH 26, 2020

For our registrants, clients, and participants we will be in touch as soon as possible and will publish an FAQ. All guests who have purchased tickets will receive a full refund of registration fees. Most if not all event registrants are planning to not attend events and most municipalities are formally banning large gatherings.

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