Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Technology stack.

Sponsors 62

Sponsors Social Media Registration Events 62

Social Tables

DECEMBER 27, 2022

Who will pay venue and vendor deposits? Planning Tip: Avoid hidden fees by discussing setup requirements, noise restrictions, cut-off time requirements, and other venue policies before signing a contract. Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services.

Vendor 78

Vendor Booking Venue Registration 78

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? They’ll often be the point of contact for vendors, stakeholders, and customers. Create a seamless registration process: The registration form should be concise, asking only for essential information. Set up teams for specialized tasks.

Event Planning 88

Event Planning Retail Registration Events 88

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Alcor Mice

APRIL 29, 2021

Ask questions like: was the registration process simple enough? However, be careful not to distract them too much from the speaker. Include things such as: decorations, production team costs, audio visual support, fees for your speakers, venues, etc. BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. For instance, a conference with keynote speakers, breakout sessions, and interactive workshops necessitates versatile spaces. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue.

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world.

Management 97

Management Automation Communications Communications 97

MeetingsNet

SEPTEMBER 10, 2021

Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start. Staff and volunteers, some still in New Orleans, then scrambled to transition to a fully virtual event while also planning their evacuation from the city.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. A user-friendly tool like Social Tables’ Diagram can help you map it out and easily share your layout with clients and vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. Like this interview?

Vendor 40

Vendor Registration Trade Show Logistics 40

Bizzaboo

MARCH 26, 2020

The much beloved festival that plays host to tracks around technology, music, and education bravely insisted on proceeding with the event in the face of COVID-19 concerns—even after speakers started pulling out and a petition calling for the cancellation of the event started to go viral. Wrapping Up: Canceling Your Event.

Sponsors 82

Sponsors Events Vendor Registration 82

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 117

Management Registration Vendor Automation 117

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 96

Management Registration Vendor Events 96

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Launch event registration. 2nd Phase: Up to 3-4 months before the event. Image: [link].

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. If tech vendors can serve as industry experts and understand not only the consumer journey but the marketing journey, that would be super helpful as we think through goals for the future.

Trends 111

Trends Events Technology Technology 111

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Finding the perfect vendors and suppliers can be a daunting task.

Event Technology 88

Event Technology Technology Technology Vendor 88

Bizzaboo

AUGUST 30, 2023

These platforms allow you to manage guest lists, registrations, ticketing, and even floor plans all in one place. Recognize which tasks you must oversee and which can be handled by team members or vendors. Centralize Documentation Keeping all event-related documents, contracts, and communications in one central location.

Event Planning 95

Event Planning Vendor Events Automation 95

Bizzaboo

MARCH 4, 2020

These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus. Hopefully your contracts stipulate terms for last-minute changes like this.

Conference 128

Conference Speakers Vendor Events 128

Stova

MARCH 16, 2023

The pre-check-in helps to ease peak morning registration at the beginning of the conference. When visitors take control of their own registration by typing in their credentials or scanning a QR code from their phones, they are actively doing something, which makes the check-in process feel quicker and more engaging.

Event Technology 40

Event Technology Technology Technology Registration 40

Bizzaboo

SEPTEMBER 1, 2023

How does the venue handle language access for attendees who are non-native English speakers or individuals who use sign language? Is there a stage or raised platform available for speakers or performers? Is there a designated space for registration and check-in? Does the venue have any policies on outside vendors or caterers?

Venue 93

Venue Booking Conference Vendor 93

Convene by PCMA

AUGUST 4, 2023

CM Event Solutions Offerings Full-Service Event Management Logistics Speaker Management Exhibits and Sponsorships Floor Management Lead Retrieval Audiovisual Services Registration Virtual and Hybrid Capabilities Site Selection and Contracting Event Strategy Marketing Network and Vendor Relationships With a vetted network of reliable vendors, suppliers, (..)

Management 52

Management Logistics Site Selection Vendor 52

Stova

JULY 17, 2023

From registration and ticketing to attendee engagement and post-event analytics, having all the necessary tools within a single platform reduces the need for manual data entry and multiple logins. Vendors must prioritize interoperability and open APIs to facilitate data sharing and system compatibility. These include: 1.

Event Technology 52

Event Technology Technology Technology Platform 52

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. Are they using multiple online survey tools or maybe your registration and website tools don't integrate well? How Can I Prepare for Unexpected Costs?

Events 40

Events Social Media Automation Planner 40

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Sustainability Events 52

Alcor Mice

APRIL 14, 2021

from other vendors. Even though every company is different, there are a few services that most of them are likely to include in their contract. Other amenities such as catering are usually sourced by vendors that are already partnered with the venue. PREPARATION. all with the push of a button. Audio Visual Support.

Production 52

Production Events Vendor Preparation 52

Social Tables

MAY 14, 2019

With some savvy skills and a side of confidence, negotiating a venue contract can lead to a final agreement that’s much more favorable than what was in the initial proposal. The success of your event probably hinges on your ability to get registrations. And to get registrations, you need to get the word out.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. Additionally, creating serial content can help spur engagement and drive registration between events. (Oh,

Proposal 149

Proposal Communications Communications Planner 149