Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. These can range from sponsors and investors to partners and participants.

Vendor 117

Vendor Events Venue Entertainment 117

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Try getting a sponsor for this. • If you go this route, have umbrellas at hand (preferably branded or sponsored) in case the weather doesn’t cooperate.

Transportation 95

Transportation Sponsors Vendor Venue 95

Bizzaboo

FEBRUARY 20, 2023

Venue and Onsite Planning Checklist ☐ Secure a venue early on. Ensure the venue is clean, appealing, and in a great location. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

Eventtia

MAY 11, 2022

However, you should include preliminary details like: Time frame: if you have a planned date (and are able to secure the venue for this date), then you can put it in your draft. Create a shortlist of venues and cities/countries for your event. Create a shortlist of venues and cities/countries for your event. Speaker session.

Event Planning 123

Event Planning Sponsors Registration Events 123

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. Scheduled Speakers A successful event website must have a dedicated section for scheduled speakers.

Website 130

Website Online Social Media Registration 130

Eventtia

JUNE 8, 2023

The term covers project management across every aspect of an event, which can be anything from finding speakers to sending out post-event surveys. Tasks such as finding a venue, creating health and safety protocols and catering have been replaced by finding the right technology and creating valuable content and engaging attendees.

Management 109

Management Logistics Events Speakers 109

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

Logistics 103

Logistics Events Event Planning Advertising 103

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Ultimately, event technology services let you create unforgettable experiences and extend the life of your event long after the doors have closed and speakers have gone home.

Event Technology 105

Event Technology Technology Technology Registration 105

Endless Events

AUGUST 15, 2018

Use it to connect with your attendees, but of course, make sure it isn’t too overwhelming – you don’t want to distract them from the fantastic content and the speakers delivering it! Remember, this applies to the branding of event sponsors as well. You’ll probably include some combination of brand colors, logo and messaging.

Conference 391

Conference Vendor Production Speakers 391

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Sponsors 62

Sponsors Social Media Registration Events 62

Endless Events

JULY 26, 2018

Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. But, what we didn’t cover, was how choosing speakers whose values align with the event’s purpose could skyrocket your engagement, contributing to overall event success.

Speakers 185

Speakers Audience Sustainability Events 185

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines. This way, they know what to do when they arrive at the event. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

SEPTEMBER 20, 2023

Here’s your checklist: ☐ Ensure the vendors you work with use sustainable sourcing and delivery practices. ☐ Study each venue carefully and assess its ESG, power sources, management policies, and commitment to sustainability. ☐ Partner with venues and vendors with third-party sustainability certifications (e.g.,

Sustainability 105

Sustainability Management Transportation Events 105

Bizzaboo

FEBRUARY 20, 2023

Venue and Onsite Planning Checklist ☐ Secure a venue early on. Ensure the venue is clean, appealing, and in a great location. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 52

Conference Sponsors Virtual Events Speakers 52

Bizzaboo

NOVEMBER 28, 2022

of their marketing program budget to hosted and sponsored events. . Event content tools : agenda builder and editor, session registration management, and speaker portals. Sponsor management tools: sponsor management , lead management, and scoring tools. Also, don’t forget the virtual venue and event app!

Event Technology 98

Event Technology Technology Technology Registration 98

Bizzaboo

SEPTEMBER 29, 2022

Ensure the vendors you work with use sustainable sourcing and delivery practices. . ? Study each venue carefully and assess its ESG, power sources, management policies, and commitment to sustainability. . ? Partner with venues and vendors with third-party sustainability certifications (e.g.,

Event Planning 111

Event Planning Sustainability Events Virtual Events 111

Bizzaboo

JULY 13, 2023

An event brief is a comprehensive document that contains all the key elements of an event, such as event goals, target audience, budget considerations, venue selection, and marketing strategies. Travel and accommodation: Attendees and speakers will be responsible for their travel and accommodation arrangements. What is an event brief?

Logistics 52

Logistics Speakers Events Registration 52

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Venue sourcing and contracting. Vendor management. Timeline management. Communication planning, management and execution. Event gifting.

Management 52

Management Automotive Contracts Contracts 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Registration Events 88

Bizzaboo

JUNE 11, 2023

Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines. Bring on Sponsors To Help Offset Costs and Increase Reach No rule says you must pay for the entire event out of your pocket.

Conference 59

Conference Insurance Sponsors Social Media 59

Eventtia

MARCH 14, 2022

So, in a virtual event, there are two types of attendees available: the in-person attendees who physically attend the event on the venue, and the virtual audience, who will ‘only’ attend the event online, typically via a live stream. Virtual Event: Lower Cost and Broader Reach. The downside? Hybrid Event: Best of Both Worlds.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Bizzaboo

NOVEMBER 7, 2022

Food service and other vendors. Speaker fees . Venue rental fees. A branded, in-app event experience can increase brand equity, drive attendee engagement, grow your event community, and help sponsors engage with their audience more effectively. Start Outreach to Partners, Speakers, and Sponsors .

Social Media 98

Social Media Registration Sponsors Events 98

Social Tables

APRIL 22, 2021

This concept shapes everything from the type of music performed to the audience, venue, other event activities, and style of event decor and merchandise. Pick a venue. Many venues are set up for and willing to accommodate live music. Explore the Cvent Supplier Network to find, request, and book venues all across the world.

Venue 200

Venue Audience Insurance Social Media 200

Eventtia

DECEMBER 30, 2022

If this is your first event and/or you are a brand new event organizer, you can purchase email lists from various vendors. Photos and videos from speakers/talents. Headliner announcement: announcing keynote speaker or headliner. Additional announcement: announcing other speakers, attractive session topics, and so on.

Social Media 91

Social Media Promotion Media Registration 91

Bizzaboo

JUNE 15, 2022

So, spend some time thinking about the topics your audience cares about, which speakers they’d most like to see, and which session formats are most conducive to a successful event. You’ll also want to ensure the physical venue you choose is ADA-compliant and accessible via public transportation. Consider sponsors and vendors.

Conference 78

Conference Prospect Events Vendor 78

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Stage One: Adapt. Conduct a Risk Assessment.

Management 97

Management Automation Communications Communications 97

Endless Events

DECEMBER 4, 2018

Are we choosing sponsors that match our value? Do our speakers and influencers reflect our brand well? If you are considering adding workshops to your events, keep in mind to choose the appropriate venue that allows people to move freely to facilitate interaction. Of course, the venue itself can make or break a bleisure event.

Trends 335

Trends Events Sustainability Attendee 335

Bizzaboo

JUNE 4, 2023

Not only does attendance tracking software help you see how each individual navigated the venue, but it also enables you to determine which sessions were most popular — and which attendees were generally uninterested in. Empower exhibitors and sponsors to capture and retrieve leads seamlessly. Not sure what to ask during a demo?

Registration 52

Registration Automation Vendor Attendee 52

Meeting Tomorrow

MAY 12, 2022

Industry research finds that inflation is up, labor availability is down, and many of planners’ trusted vendor partners closed during the pandemic. In this case, their team did the venue sourcing, and then handed the rest of the planning of the high-stakes, internal meeting over to us.

Meeting 87

Meeting Planner Vendor Sponsors 87

Convene by PCMA

NOVEMBER 27, 2023

Often I book a venue sight unseen and usually don’t go onsite for smaller meetings.” Being at the intersection of clients, sponsors, investors, destinations, associations, and countries that are looking to accomplish different goals at the same time.” I would prefer to do more site visits. Also, no international travel.” “I

Contracts 59

Contracts Contracts Events Logistics 59

Endless Events

OCTOBER 26, 2018

With challenges like visiting sponsor booths, posting photos with a conference hashtag, answering questions about keynote speakers, and finding attendees who share the same interests, scavenger hunts can be an extremely effective tool in increasing attendee and exhibitor engagement. Find someone who has the same job title as you.

Networking 317

Networking Events Conference Attendee 317

MeetingPool

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 52

Meeting Vendor Platform Audience 52

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. The solution: provide (sponsor branded?) Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. I’ll be there!

Communications 62

Communications Communications Meeting Sponsors 62

Bizzaboo

MARCH 26, 2020

In the face of rising sponsor withdrawals and attendee concerns, the organizers behind the Barcelona-based Mobile World Congress became some of the first to make the tough decision to cancel for the safety of attendees. Being a non-profit, the event especially relies on sponsors to make their event possible.

Sponsors 82

Sponsors Events Vendor Registration 82

Endless Events

MARCH 23, 2020

” “Usually you’d have to do that by piping it through the whole venue, putting all the speakers around. Brandt brings up how expo halls tend to get so loud, and how great it would be for vendors to get away from all of that. Make sure you check out our new sponsor, Event Leadership Insitute.

Event Apps 292

Event Apps Events Technology Technology 292

Eventtia

JANUARY 11, 2022

A live event, as we know, is an event hosted in a physical venue with in-person attendance. A hybrid event has both virtual and live attendees participate in the same event at the same time: live attendees at the venue, and virtual attendees attending online. Meaning, you’ll have better chances of securing good sponsors.

Management 62

Management Rehearsal Virtual Events Events 62