Social Tables

JUNE 29, 2023

Will the event require sponsors? Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Try getting a sponsor for this. • If you go this route, have umbrellas at hand (preferably branded or sponsored) in case the weather doesn’t cooperate.

Transportation 95

Transportation Sponsors Vendor Venue 95

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

AUGUST 3, 2021

Expos are a place for attendees to meet with vendors, which allows them to be able to see and touch new products. Another client said, “Ticket sales used to cover the venue and speakers, but the profit came from sponsors. But what planners neglected to consider in the equation was the vital human connection.

Remote 279

Remote Speakers B2C Sponsors 279

Bizzaboo

MAY 10, 2023

attendee, vendor, speaker, and sponsor) to ensure a personalized and meaningful experience for every attendee and registrant. CTA: Get On-demand Content We’d also love to hear about your experience — from the check-in process and the venue to our high-tech wearable badges and speakers. Do you have 5 minutes?

Sponsors 52

Sponsors Speakers Attendee Audience 52

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Smart Meetings

JANUARY 7, 2019

Rounding out the top three challenges: working with a tighter budget and locking down sponsors. Planners reported that working with LEED-certified venues, which offer recycling and composting, along with choosing a sustainable event caterer, were easy ways to incorporate the demand for green events in the planning process.

Social Media 256

Social Media SEO Planner Sustainability 256

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% You may opt for small, in-person satellite events to cut down on travel costs and venue rentals, or you may opt for a hybrid experience with only VIPs attending onsite.

Event Technology 105

Event Technology Technology Technology Registration 105

Eventtia

MAY 11, 2022

However, you should include preliminary details like: Time frame: if you have a planned date (and are able to secure the venue for this date), then you can put it in your draft. Create a shortlist of venues and cities/countries for your event. Create a shortlist of venues and cities/countries for your event. next March).

Event Planning 123

Event Planning Sponsors Registration Events 123

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. “We call it a sponsorship marketplace.

Production 282

Production Management B2B Meeting 282

Bizzaboo

MARCH 18, 2024

With their deep dives into market trends, product evaluations, and vendor landscapes, analyst reports offer invaluable insights for decision-makers. They evaluate vendors against various criteria and provide a visual overview of the market and its players.

Technology 59

Technology Technology Vendor Event Technology 59

Social Tables

JUNE 22, 2022

Select an impressive special event venue for the gala, book thrilling entertainment, and include a silent auction to drive additional funds. Book entertainment, choose an appealing event venue, and advertise event tickets throughout the region. . Sponsored by Northwestern Memorial Hospital and organized by DeKalb Corn Fest Inc.,

Events 147

Events Promotion Sponsors Seminar 147

Bizzaboo

FEBRUARY 20, 2023

Venue and Onsite Planning Checklist ☐ Secure a venue early on. Ensure the venue is clean, appealing, and in a great location. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

Smart Meetings

JANUARY 6, 2022

CES , formerly the Consumer Electronics show, is going forward as planned at the expanded Las Vegas Convention Center with some sponsors, including Amazon and Meta, participating virtually. “We have to learn to live with COVID and still serve our customers, employees and vendors.” Staying the Course.

Preparation 246

Preparation Contracts Contracts Online 246

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

Logistics 103

Logistics Events Event Planning Advertising 103

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% Be sure to ask the vendor to walk you through an in-person conference registration setup to see what it looks like from start to finish. Are there options to promote sponsors and exhibitors?

Management 98

Management Registration Vendor Event Apps 98

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines. This way, they know what to do when they arrive at the event. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Sponsors 62

Sponsors Social Media Registration Events 62

Social Tables

JULY 31, 2018

This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors. At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event.

Sponsors 149

Sponsors Logistics Vendor Events 149

Social Tables

FEBRUARY 23, 2023

Which corporate sponsors do you need to participate? 20 fundraising event ideas that draw donors Before committing any fundraising event dates to the calendar, take stock of your current supporters, corporate sponsors, and major donors. Highlight local sponsors, donors, and participating organizations. 10%-20% or more?

Organization 78

Organization Social Media Sponsors Events 78

Convene by PCMA

DECEMBER 10, 2023

But the idea that we as individuals can mitigate our environmental impact through our own efforts — such as erasing our own personal carbon footprint through recycling and/or buying offsets — is one that was popularized by advertising campaigns sponsored by oil companies. Stay tuned for an update on our progress.

Sustainability 64

Sustainability Vendor Advertising Logistics 64

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

JUNE 8, 2023

Simply put, no matter how good your venue, speakers or entertainment are, failure to get the basics factors right, such as budgeting and logistics, means that you could expose yourself to potentially unforeseen challenges. Do you need to find sponsors? Finding venues (or online event platforms), vendors, speakers, sponsors, etc.

Management 109

Management Logistics Events Speakers 109

Endless Events

AUGUST 15, 2018

Remember, this applies to the branding of event sponsors as well. To find out if they could be the right move for your next conference, let’s take a look at the benefits of using rental staging sets: Portable or standalone in case you’re working with a stageless venue. Another one of your goals will of, course, be to keep it on budget.

Conference 391

Conference Vendor Production Speakers 391

Bizzaboo

NOVEMBER 28, 2022

of their marketing program budget to hosted and sponsored events. . Event engagement tools : mobile apps, virtual venue, in-session polls, Q&As, chat channels, virtual applause and reactions, cross-device accessibility, social media integrations, and more. Also, don’t forget the virtual venue and event app!

Event Technology 98

Event Technology Technology Technology Registration 98

Endless Events

JULY 26, 2018

One way of doing this (which we love) is to use vendors with shared values to create a thread that runs through the entire event, reinforcing the brand message. Match the venue to the ‘why’. When planning events with purpose, venue choice can make a big impression. Check out our blog on unique venues here.

Speakers 185

Speakers Audience Sustainability Events 185

Bizzaboo

MARCH 18, 2024

With their deep dives into market trends, product evaluations, and vendor landscapes, analyst reports offer invaluable insights for decision-makers. They evaluate vendors against various criteria and provide a visual overview of the market and its players.

Technology 40

Technology Technology Vendor Event Technology 40

Bizzaboo

SEPTEMBER 20, 2023

Here’s your checklist: ☐ Ensure the vendors you work with use sustainable sourcing and delivery practices. ☐ Study each venue carefully and assess its ESG, power sources, management policies, and commitment to sustainability. ☐ Partner with venues and vendors with third-party sustainability certifications (e.g.,

Sustainability 105

Sustainability Management Transportation Events 105

Social Tables

JULY 31, 2018

This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors. At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event.

Sponsors 97

Sponsors Logistics Vendor Events 97

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Venue sourcing and contracting. Vendor management. Timeline management. Communication planning, management and execution. Food and beverage.

Management 52

Management Automotive Contracts Contracts 52

Social Tables

APRIL 22, 2021

This concept shapes everything from the type of music performed to the audience, venue, other event activities, and style of event decor and merchandise. Pick a venue. Many venues are set up for and willing to accommodate live music. Explore the Cvent Supplier Network to find, request, and book venues all across the world.

Venue 200

Venue Audience Insurance Social Media 200

Bizzaboo

FEBRUARY 20, 2023

Venue and Onsite Planning Checklist ☐ Secure a venue early on. Ensure the venue is clean, appealing, and in a great location. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 52

Conference Sponsors Virtual Events Speakers 52

Bizzaboo

SEPTEMBER 29, 2022

Ensure the vendors you work with use sustainable sourcing and delivery practices. . ? Study each venue carefully and assess its ESG, power sources, management policies, and commitment to sustainability. . ? Partner with venues and vendors with third-party sustainability certifications (e.g.,

Event Planning 111

Event Planning Sustainability Events Virtual Events 111

Endless Events

MARCH 17, 2020

And the exhibition halls themselves, the exhibition venues, actually did a really good job of making sure that those show floors just looked great, to be fair” “So, we started talking to them a little bit more about their approach to sustainability. . We made sure that the categories represented that as well” Venues.

Sustainability 267

Sustainability Events Venue Platform 267

Endless Events

SEPTEMBER 7, 2018

Find the Right Venues and Spaces with These Tools. Whether you’re in a rush to find the venue for your next event, or just want alternatives to add to your plan, there are tools that can help you out. Bizzabo lists four tools that bring dozens of possible venues straight to your fingertips. What did you replace them with?

Trade Show 159

Trade Show Technology Technology Events 159

Traveler's Q

SEPTEMBER 14, 2023

Attendees need to navigate the venue easily and efficiently, and having an intuitive floor map can make a significant difference in their overall experience. It’s important to provide clear, legible maps that show the location of key features such as registration desks, restrooms, vendors, and event areas.

Website 130

Website Online Social Media Registration 130

Convene by PCMA

JULY 19, 2021

Planners meet with a vendor across from the Camelback Mountain Resort taco truck. Other vendors decked out trunks and tables. Delco Steaks was one of the vendors who parked its food truck at the event. One of the suppliers, Destination Toronto, sponsored hand- sanitizer stations. We thought, ‘Well, no one has money.

Trade Show 105

Trade Show Vendor Planner Sponsors 105