Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise. Use price optimization tools.

Travel 246

Travel Travel Transportation Airlines 246

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

Vendor 117

Vendor Contracts Contracts Events 117

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. Proposal Process. The planner can evaluate the capabilities, experience, professionalism and reputation of the DMC.

Proposal 162

Proposal Contracts Contracts Logistics 162

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? In reality, the structure is similar to what you’d see with any other Request For Proposal. Describe the timeline of the project – up until when are you accepting proposals?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. PROPOSAL PROCESS. This investment without return increased company overhead, and ultimately program costs, for future programs.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Convene by PCMA

OCTOBER 24, 2022

The proposed space expansion and enhancements will provide greater options and flexibility for event planners,” says Destination Cleveland President and CEO David Gilbert. Prepare to be blown away by all Cleveland has to offer! For more information on booking an event in Cleveland, go to their website.

Proposal 98

Proposal Sports Booking Website 98

The MICE Blog

JANUARY 11, 2021

The Switzerland Convention & Incentive Bureau (SCIB) is the first point of contact for all event planners who have any question about Switzerland or need any assistance with planning their events, from the smaller to a more complex enquiry. Everyone is wearing masks in the hotel. We do buffets, which work well but are highly protected.

Planner 200

Planner Conference Events Incentives 200

Traveler's Q

APRIL 4, 2024

With the integration of AI, event planners can leverage data analytics, machine learning algorithms, and automated systems to optimize every aspect of event planning, from conceptualization to execution. Preparing for the AI Revolution in Event Planning To stay competitive and future-ready, corporations need to harness the power of AI.

Management 130

Management Logistics Automation Networking 130

Memory Makers

APRIL 19, 2017

Others are very general, making one guess exactly what the planners have in mind. When I receive a general RFP I need to decide whether I have the time to find out what is needed and do the research to provide a detailed, comprehensive proposal. The event planner should not have to manage the planners, as well as the event.

Proposal 40

Proposal Government Planner Speakers 40

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. Reps need to be prepared to show their managers why their hotel should bid on your piece of business over another one.” How long should planners wait for an answer to their RFP from properties? “I

Proposal 52

Proposal Site Selection Preparation Events 52

Endless Events

JUNE 29, 2022

As a recent Skift Meetings article points out, event planners often have no time or energy to sit through long demos and discuss pricing for weeks. Costs depend on the size of the event and the features planners want to implement. Then, event planners can start to get a sense of what the event technology company’s pricing is.”

Event Technology 194

Event Technology Technology Technology Events 194

inVOYAGE

FEBRUARY 22, 2024

Here, authentic flamenco is paired with a delightful meal prepared by Chef David García for a unique fusion of culinary and cultural excellence! Held in the gardens or covered courtyard of a palace, participants not only learn to prepare delicious dishes but also gain insights into the cultural heritage of Madrid’s gastronomy.

Culture 52

Culture Planner Retreat Rehearsal 52

MeetingsNet

JANUARY 5, 2023

For the International Conference for Software Craft and Testing held annually in Germany—known as SoCraTes—event coordinator Tobias Goeschel has a notably less-complicated job than most other business-event planners have. To build out that schedule, the attendees themselves engage in real-time session creation.

Conference 98

Conference Proposal Attendee Audience 98

Endless Events

AUGUST 24, 2020

Matthew is the Managing Director and co-founder of Your Stand Builder , an award-winning company that “revolutionizes the way companies all around the world prepare for their exhibitions” So who better than him to teach us how to create amazing exhibitor experiences for virtual and hybrid events? Press play and join the chat!

Trade Show 320

Trade Show Virtual Events Events Proposal 320

Smart Meetings

SEPTEMBER 9, 2021

Up until 2019, your live event audiovisual Request for Proposal (RFP) was straightforward. We have many planner friends who say the toughest challenge is planning two meetings in one. PROS : Should another variant hit, you are prepared with a full team, logistics and platform to pivot to a 100 percent virtual event.

Registration 264

Registration Online Platform Attendee 264

Social Tables

FEBRUARY 10, 2021

One of the great things about throwing a virtual birthday party is that it’s pretty easy to put together and doesn’t require the level of planning and preparation of an in-person event. Make sure to tell everyone when and how to dial in and how to prepare. Contact Us: hello@socialtables.com +1 (877) 973-2863 Request Pricing ?

Preparation 174

Preparation Event Planning Platform Planner 174

MeetingsNet

JANUARY 5, 2023

For the International Conference for Software Craft and Testing held annually in Germany—known as SoCraTes—event coordinator Tobias Goeschel has a notably less-complicated job than most other business-event planners have. To build out that schedule, the attendees themselves engage in real-time session creation.

Conference 52

Conference Proposal Events Attendee 52

Bizzaboo

JULY 30, 2023

Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). Budget: Provide a budget range or limitations to ensure the venue’s proposals are within your financial parameters. About 42.6% About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

APRIL 22, 2021

To learn how to be best prepared for any mishaps and ensure that your concert is set up for success from the get-go, keep reading! Keep your talent comfortable and help them prepare by creating or outfitting a backstage area. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Establish goals.

Venue 200

Venue Audience Insurance Social Media 200

Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Clarify Your Audience Many corporate event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Venue 130

Venue Insurance Contracts Contracts 130

Blue Spark Event Design

APRIL 22, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. Prepare renderings and revise design as needed. Prepare floor plans. Here’s step 1: Step 1: Design and Build. Brainstorm overall theme and event flow.

Event Design 52

Event Design Vendor Preparation Events 52

Gavel International

APRIL 1, 2024

As such, they do not translate to the ROI that C-Suite members expect to see when reviewing a proposed budget. THE C-SUITE WANTS TO SEE ROI – NOT KPIs KPIs indicate the potential for a strong return on investment (ROI), but they cannot accurately measure the true value of in-person meetings. The following equation will help.

Corporate Meeting 52

Corporate Meeting Meeting Proposal Booking 52

Social Tables

APRIL 13, 2021

The same thing goes for stoves and other heating sources: Preparing simple dishes ahead of time or opting for room-temperature dishes may be the best bet. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Contact Us: hello@socialtables.com +1 (877) 973-2863 Request Pricing ? Get the right permits.

Events 200

Events Vendor Event Planning Logistics 200

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Collect and evaluate vendor bids Reach out to area vendors and request proposals for your nonprofit event. Master nonprofit event planning in 10 simple steps 1.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

inVOYAGE

DECEMBER 8, 2023

Victoria: Yes, we prepare tailored golf packages for all of our corporate groups and incentive events. inVOYAGE: How does Hotel Camiral work with event planners to tailor golfing experiences to the specific needs and preferences of their clients? inVOYAGE: Sounds like a very smooth process. inVOYAGE is headed to Girona!

Retreat 52

Retreat Incentives Sports Training 52

inVOYAGE

DECEMBER 8, 2023

Victoria: Yes, we prepare tailored golf packages for all of our corporate groups and incentive events. inVOYAGE: How does Hotel Camiral work with event planners to tailor golfing experiences to the specific needs and preferences of their clients? inVOYAGE: Sounds like a very smooth process. inVOYAGE is headed to Girona!

Retreat 52

Retreat Incentives Sports Training 52

Traveler's Q

MARCH 7, 2024

Gone are the days when event planners could simply choose a theme and run with it. So if you’re planning an event, be sure to pay close attention to what your attendees want, and be prepared to make changes on the fly to meet their needs. This is especially true when it comes to content.

Networking 130

Networking Event Apps Trends Events 130

Convene by PCMA

AUGUST 18, 2022

Add the increased cost of staffing to increased cost of food, services, and supplies, and eventually either the venue or the meeting planner is the one absorbing those costs. Now we are having to pay premium wages through temporary staffing agencies, and we are still short-staffed.

Venue 98

Venue Proposal Organization Certification 98

Stova

MARCH 17, 2023

Seasoned event organizers will not have any problems when it comes to providing this information to sponsors, but newer professionals may not always think to be prepared. To help speed up the process, planners need to be able to calculate event ROI and justify it to their sponsors.

Sponsors 40

Sponsors Proposal Events Organization 40

Bizzaboo

DECEMBER 4, 2023

Ultimately, an event team comprises more than event planners; they’re the strategists and coordinators who ensure that marketing and sales efforts align for maximum impact. Event manager/planner: This is the keystone role, overseeing every event aspect. This reduces the perceived risk and can make the proposal more palatable.

B2B 59

B2B Event Planning Conference Logistics 59

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

Planner 145

Planner Vendor Certification Event Planning 145

Convene by PCMA

OCTOBER 22, 2021

After more than a year of restrictions and shutdowns, that desire for cultural authenticity will undoubtedly be even stronger, and Tourism Northern Ireland (TNI) is prepared to deliver those one-of-a-kind experiences with its Embrace a Giant Spirit initiative. Eimear Callaghan E.Callaghan@ tourismni.com.

Attendee 52

Attendee Tourism Tourism Insurance 52

Social Tables

AUGUST 24, 2023

Not only are they easy for party planners to organize, but build-your-own-style serving ensures that each party guest eats something they enjoy. Serving fresh, in-season fruits and vegetables can help budget-conscious party planners save money on food. For more delicious super skewer ideas, check out these recipes from Greatist.

Regulations 78

Regulations Banking Location Organization 78