Social Tables

APRIL 22, 2021

Apply for permits and insurance. It’s also a good idea to get insurance for your event. As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access.

Venue 200

Venue Audience Insurance Social Media 200

Bizzaboo

FEBRUARY 20, 2023

☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Secure a certificate of insurance (COI). . ☐ Secure a certificate of insurance (COI).

Conference 52

Conference Sponsors Virtual Events Speakers 52

MeetingsNet

JANUARY 31, 2018

Even months after a disaster, even if the reality on the ground is actually pretty good, your prospective attendees, exhibitors, and sponsors may still be holding onto negative perceptions that will keep them from wanting to attend. Also, poll your exhibitors and sponsors to find out where their heads are at. Poll your stakeholders.

Contracts 78

Contracts Contracts Meeting Insurance 78

Convene by PCMA

MAY 16, 2023

As the association that puts on the “Super Bowl or World Cup of business insurance and risk management,” as Stuart Ruff-Lyon, CMP, DES, chief events officer for RIMS, describes it, crisis planning is naturally part of RIMS’ protocol. We do an incredible amount of staff training and pre-planning for these scenarios,” said Ruff-Lyon.

Communications 98

Communications Communications Event Apps Preparation 98

Eventtia

MARCH 14, 2022

As discussed, we still can’t recreate the effect of in-person interaction, and at least at the moment, finding sponsors for virtual events is still relatively more challenging. Attracting more sponsors. Hybrid events are naturally easier to sell to sponsors. The downside? Hybrid Event: Best of Both Worlds. Start early.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Bizzaboo

MARCH 15, 2021

Event Insurance. It’s also a good idea to purchase event insurance, even if your venue has insurance because there are still many unknowns and you’ll want to be prepared for anything. Vendors, Sponsors, and Staff. This way, you know you are covered if you have to postpone or cancel your event. Source: Bizzabo.

Communications 98

Communications Communications Virtual Events Events 98

Eventtia

JANUARY 11, 2022

More exposure and more potential attendees in a hybrid event will translate into a higher perceived value for your event in the eyes of potential sponsors. Meaning, you’ll have better chances of securing good sponsors. Better engagement rate. A/V equipment including live-streaming equipment Marketing collaterals Stage and decoration.

Management 62

Management Rehearsal Virtual Events Events 62

Social Tables

AUGUST 18, 2022

Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Pro tip: Request donations from local businesses in exchange for sponsor marketing at the event or future promotional opportunities. Resident event ideas for large properties. Food truck rodeo. Supper club.

Events 145

Events Preparation Social Media Entertainment 145

Eventtia

OCTOBER 9, 2023

Ensure adequate insurance. They’ll often be the point of contact for vendors, stakeholders, and customers. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured. Extract insights on attendees’ experiences and gauge the impact on sponsors and performers.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MARCH 17, 2023

It may require coordination with attendees, vendors, caterers, sponsors, corporate leadership, and even fire safety or law enforcement, officials. This can require specialized technology, as well as apps or software suites that need to be utilized by attendees, advertisers, and sponsors.

Automation 40

Automation Events Registration Prospect 40

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors. Remind sponsors to continue promoting the event on their networks. Underwriting.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

SEPTEMBER 1, 2023

Daphne Hoppenot Founder The Vendry Are there designated areas for exhibitors or sponsors, such as booths or display spaces? Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors?

Venue 93

Venue Booking Conference Vendor 93

Eventtia

MAY 11, 2022

Despite the name, event planning doesn’t stop at the planning phase of the event but rather encompasses all phases of the event cycle, including securing event sponsors, venue rental, marketing/promotion, building brand awareness, and post-event evaluation, among others. Plan for extreme weather. Build Your Event Team.

Sponsors 62

Sponsors Social Media Event Planning Insurance 62

Bizzaboo

JANUARY 10, 2024

Trusted by leading brands in financial services, insurance, healthcare, retail, consumer packaged goods, entertainment, and charitable organizations, Aquarius is privileged to create impactful connections. Notable clients include American Family Insurance, Anheuser-Busch, ESPN, Greyhound, and Mercedes-Benz.

Management 98

Management Events Advertising Consulting 98

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Contracts 296

Contracts Contracts Venue Vendor 296

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event. Additional insurance and benefits must be considered as well. Should I Shop Around?

Events 40

Events Social Media Automation Planner 40

Eventtia

APRIL 20, 2022

If you stream the event with an unstable/slow connection, you will disappoint your speakers/talents, sponsors, and especially your attendees, so avoid it at all costs. You’d want a plan B in cases when the venue’s internet connection went down on the D-day of the event. Planning and Hosting a Hybrid Event: Step-By-Step Guide.

Venue 71

Venue Virtual Events Events Logistics 71

Eventtia

DECEMBER 16, 2021

What value can you provide for your sponsors? (if The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) if you are planning to get sponsorship? Step 5: Building an event team.

Virtual Events 62

Virtual Events Registration Events Logistics 62