MeetingsNet

APRIL 15, 2024

She also explained that “the new action plan his internal team had to take on would keep them from doing other things they had to do to make the conference a success.” After hearing all those things, the executive backed away from his demand, and the special event hit the mark for the host firm.

Rehearsal 115

Rehearsal Contracts Contracts Transportation 115

Smart Meetings

JUNE 19, 2023

The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Always be sure to read contracts carefully! Production companies do it all.

Events 246

Events Contracts Contracts Production 246

ADMEI

APRIL 10, 2024

Transportation is included for all participants.” A Timeline Before a potential client chooses to work with you, they should be provided with a clear, high-level project timeline, from the moment you sign a contract until the date of the event. Will you send over detailed vendor and activity information once the contract is signed?

Proposal 196

Proposal Vendor Destination Management Contracts 196

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great. What is a DMC and How Does It Benefit Me?

Benefits 193

Benefits Vendor Transportation Destination Management 193

Smart Meetings

SEPTEMBER 1, 2022

Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts. In union venues, he is negotiating contract clauses that say if the venue can’t get enough people when they are needed, Leo can bring in their own. The other way a tight labor market impacts meetings is in transportation.

Hospitality 130

Hospitality Management Contracts Contracts 130

Smart Meetings

DECEMBER 11, 2023

It was created by Tourisme Montréal in collaboration with Aéroports de Montréal (ADM) and Carbone boréal so that visitors can calculate the emissions linked to various types of transport, tourist attractions, hotel stays and more. With the data it provides, visitors can easily offset the greenhouse gas emissions of their trip.

Sustainability 147

Sustainability Tourism Tourism Venue 147

MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. Contracts: The survey asked planners about their number-one concern when negotiating a contract. If higher costs are your challenge when executing events, one thing is for sure: You’re not alone.

Contracts 105

Contracts Contracts Virtual Events Planner 105

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

Medical Meetings 130

Medical Meetings Contracts Contracts Event Technology 130

Smart Meetings

MAY 20, 2022

When we apply this concept to the world of events, this would translate to venue and hotel fossil fuel emissions and supplier freight transport. In both cases, a venue’s energy mix or willingness to purchase renewable energy credits for your event could be a compelling reason your event might contract with a particular venue.

Sustainability 246

Sustainability Transportation Events Venue 246

ADMEI

MAY 19, 2021

Today, a Destination Management Company is officially defined as a professional services company, possessing extensive local knowledge, expertise, and resources, specializing in the design and implementation of events, activities, tours, transportation, and program logistics. PROPOSAL PROCESS. SITE INSPECTIONS.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Smart Meetings

MAY 25, 2021

A Destination Management Company is officially defined as a professional services company, possessing extensive local knowledge, expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics. The letter also sets a time frame for progressing to a contract.

Proposal 162

Proposal Contracts Contracts Logistics 162

Traveler's Q

FEBRUARY 16, 2023

Within 3 to 6 months Book travel and transportation (your flight, planned taxi, etc.) florist, hairstylist, DJ, etc.) florist, hairstylist, DJ, etc.) Compete dress/tux fittings & alterations Why 3 to 6 months out when you bought the clothes a while ago? Perhaps body weight is more likely to be accurate for the date around this time?)

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

Convene by PCMA

MARCH 17, 2022

“The Future of the Force Majeure: Negotiating Contracts Amid Uncertainty” was such a popular session at Convening Leaders 2022 that the breakout room at Caesars Forum quickly filled to capacity and in-person attendees had to join the online audience to participate. He shed some light on contract considerations when we spoke in late February.

Contracts 105

Contracts Contracts Regulations Government 105

Smart Meetings

DECEMBER 13, 2018

Bruce reported that four audiovisual companies have agreed to offer rebates to planners when they contract for alternatives to the hotel AV team. He is negotiating with transportation companies, as well. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

Planner 223

Planner Meeting Insurance Travel Agent 223

Traveler's Q

MARCH 29, 2023

It should also be located near public transportation stops, for example, a metro station. This way, attendees are not forced to rely on a car and have the opportunity to conveniently travel by public transport. Does the Venue Include a Flexible Contract with “Force Majeure”?

Venue 130

Venue Insurance Contracts Contracts 130

MeetingsNet

FEBRUARY 3, 2023

The legislation would also require airlines to pay at least $1,350 to passengers denied boarding as a result of an oversold flight, mandate that airlines immediately refund baggage fees for damaged or lost bags, and prohibit airlines from shrinking seat size further until the Department of Transportation implements a minimum seat-size requirement.

Travel 105

Travel Travel Airlines Government 105

ITA Group

JANUARY 28, 2022

Air and transportation. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Air and transportation. Budget management. Timeline management. Food and beverage.

Management 52

Management Automotive Contracts Contracts 52

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • Don’t just accept that you must use the in-house AV vendor ; ask if the venue’s in-house vendor contract is on an exclusive or preferred basis. Ground-Transportation. Want more?

Vendor 122

Vendor Events Contracts Contracts 122

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

Management 246

Management Contracts Contracts Logistics 246

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Managing the details of your program’s budget—from flights and accommodation to extra activities, transportation and dining—requires keen negotiation skills and a clear idea of the total investment. Saves You Time. Reduction in Costs.

Incentives 130

Incentives Travel Travel Contracts 130

MeetingsNet

NOVEMBER 28, 2022

They also require hotel owners and many transportation-industry firms to publicly post information regarding services available to human-trafficking victims. According to this article by law firm Littler Global , the new laws require hotel owners to provide specific anti-human-trafficking awareness training to employees.

Hospitality 98

Hospitality Training Regulations Contracts 98

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meeting 89

Meeting Contracts Contracts Website 89

Achieve Incentives

DECEMBER 8, 2021

Because of this, it is essential that you build a buffer into your event budget as new taxes could be implemented after you have selected and contracted your event destination. Contracting hotels pre-pandemic typically meant that on-site meeting space was complimentary. But it also includes all goods that are transported.

Incentives 88

Incentives Events Transportation Contracts 88

Brightspot Incentive Events

MAY 2, 2024

Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment. We leverage our proven global partner network, allowing us to deliver exceptional service around the globe.

Incentives 52

Incentives Travel Travel Logistics 52

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Find cost savings tips for event tech, ground transportation, and venues, here. Ground-Transportation. she says. •

Contracts 105

Contracts Contracts Sponsors Attendee 105

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Incentives 130

Incentives Travel Travel Prospect 130

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Are masks required while using rideshare or public transportation? Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure. Space Conflicts. There were many re-bookings during the pandemic.

Organization 105

Organization Rehearsal Preparation Contracts 105

Blue Spark Event Design

MAY 26, 2023

Challenges: Limousine Transportation Availability – Las Vegas is the town that made riding in a limousine a normal activity. Challenges: Limousine Transportation Availability – Las Vegas is the town that made riding in a limousine a normal activity.

Incentives 52

Incentives Transportation Contracts Contracts 52

MeetingsNet

NOVEMBER 8, 2022

Negotiate multi-year contracts with the same venue or hotel chain. Find cost savings tips for AV and production, ground transportation, and F&B, here. • Remember that everything is negotiable, until the contract is signed. Ground-Transportation. . • Know your must-have and nice-to-have amenities before you negotiate.

Venue 52

Venue Contracts Contracts Transportation 52

Traveler's Q

APRIL 3, 2023

It should also be located near a metro station or public transportation so attendees are not forced to rely on a car. Does the Venue Include a Flexible Contract with “Force Majeure”? It is not always included in the price of the venue, so you should confirm with the provider before signing any contracts.

Location 130

Location Venue Insurance Regulations 130

Smart Meetings

AUGUST 10, 2022

Entryway width, overstimulating lights, transportation and more are accessibility factors that can limit how a disabled traveler experiences a business trip. However, for the one out of every four Americans living with a disability, much more planning has to go into every aspect of a trip.

Attendee 264

Attendee Website Advertising Location 264

Redfin

AUGUST 2, 2023

Gather and organize essential documents such as passports, IDs, birth certificates, medical records, financial paperwork, and any contracts related to your new home. Having a detailed list will help you ensure that nothing gets lost during transportation and will serve as a reference when filing insurance claims, if necessary.

Insurance 58

Insurance Transportation Online Certification 58

Social Tables

DECEMBER 6, 2016

Are you familiar with how union contracts work at this venue? Does your rental contract require me to add you to my liability insurance? Some equipment rental contracts require that renters add the rental vendor to their liability policies to protect the vendor in the event of accidents involving the equipment.

Vendor 119

Vendor Contracts Contracts Insurance 119

The MICE Blog

MAY 2, 2022

Even though we have extreme focus on sustainability, we’ve just observed that many people take private transportation coming to an event, even for distances they would have usually taken a public transportation or plane. Would we be postponing, would the contract allow that? Does your contract have flexibility?

Regulations 130

Regulations Networking Audience Contracts 130

Stova

MAY 25, 2023

What forms of transportation or ridesharing services are available? Understand these details before signing a contract. For example, many planners find it frustrating when promises are made by the sales team during the negotiation process but are not mentioned in the contract or not honored by the operations team.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Additional services: Mention any required services, such as event planning assistance, security, or transportation. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. A clear and detailed contract with the venue is crucial to avoid misunderstandings or surprises later on.

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. This can include entertainers typically don’t travel alone to events, plus transportation to and from the venue. Lock down the contract.

Entertainment 87

Entertainment Contracts Contracts Events 87