Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers.

Insurance 235

Insurance Medical Meetings Contracts Contracts 235

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. With this experience, he is well-prepared to successfully lead the reopening of British Colonial. Dringham enters as director of marketing. In 2022, he was named HSMAI General Manager of the Year for South Florida.

Hospitality 239

Hospitality Social Media Promotion Government 239

Motivation Excellence

SEPTEMBER 29, 2021

On a daily basis, we account for all types of uncertainty in the planning of all of our incentive travel programs, meetings and events. Following are key risk mitigation strategies gleaned from Rivers’ Meetings Today article to consider for a successful return to your programs and events.

Meeting 130

Meeting Incentives Contracts Contracts 130

MeetingsNet

JANUARY 8, 2019

An effective communication plan can help spread information during an emergency, or even shut down an incident before it becomes a crisis, for example, by monitoring social media it is sometimes possible to resolve a situation with a disgruntled attendee before an issue goes viral. For meetings outside the U.S.,

Communications 71

Communications Communications Social Media Registration 71

MeetingsNet

JANUARY 8, 2019

How safe are your meetings and events? The last few years have shown that there is any number of scenarios that can endanger your staff and attendees, from wildfires and hurricanes to mass shootings and power outages, and it may feel like an impossible task to prepare for any of these crises. Then one more.” .

Meeting 91

Meeting Contracts Contracts Preparation 91

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. In our experience, nearly every meeting service provider is short-staffed and plagued by last-minute no-shows or insufficiently skilled workers.

Organization 105

Organization Rehearsal Preparation Contracts 105

Smart Meetings

DECEMBER 14, 2022

It’s easy to get excited about a product during a sales demo, but it’s important to know your event tech platform’s team will meet your expectations and your event’s needs. If there are separate teams at work here, you’ll want the vendor’s assurance that the knowledge transfer will be processed exactly according to your initial communication.

Vendor 173

Vendor Events Communications Communications 173

MeetingsNet

NOVEMBER 18, 2022

Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. Post pandemic, a lot of faces have changed; a lot of meetings have changed. We have new internal stakeholders.

Management 59

Management Meeting Planner Consulting 59

Brightspot Incentive Events

MARCH 15, 2022

Allow yourself enough time to source and contract the venues, connect with invited guests, create your theming & build your brand, and manage your orders/shipping. From printed and digital invitations to on-site communications – ensure your theme will be recognizable and exciting! Don’t Forget to Remember Me… The Goodies That Is.

Preparation 52

Preparation Contracts Contracts Sponsors 52

Smart Meetings

DECEMBER 3, 2018

According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips. Communicate Often. Make sure you are communicating.”. Open and honest communication sets up reasonable expectations. Williams is director of sales at New Orleans Ernest N.

Trade Show 144

Trade Show Planner Communications Communications 144

Social Tables

APRIL 20, 2023

She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.” While planners want to meet the wishes of their clients, it is important not to book dates blindly.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. Saves You Time. Ready for the Unexpected.

Incentives 130

Incentives Travel Travel Contracts 130

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Event Experience Leaders know how different contracts look these days. Hopes are high that most meetings and events will have an in-person component this year and beyond, but we know what happens to the best-laid plans. Communicate Changes As They Happen. It’s embracing adaptability.

Management 97

Management Automation Communications Communications 97

Blue Spark Event Design

JANUARY 13, 2021

Blue Spark is facing 2021 with a positive mindset and looking forward to once again planning and organizing successful meetings! Prepare to be flexible during your trip as restrictions and policies may change during your travel period. Travel advice to communicate to employees/attendees: Check travel restrictions before you go.

Meeting 52

Meeting Preparation Registration Transportation 52

MeetingsNet

SEPTEMBER 8, 2023

With meeting season back in full swing, hotels are busy servicing corporate and association programs while their sales teams are sifting through the requests for proposals for business events set to happen in late 2023 and throughout 2024 and beyond. Every RFP is unique,” she says. We can never provide too much information,” Pearman notes.

Proposal 52

Proposal Site Selection Preparation Events 52

Atlas Travel

APRIL 30, 2020

On behalf of the entire meeting and events team at Atlas, we hope that you are staying healthy and safe! While many of our clients cancelled their meetings, we were relieved to see that the majority postponed them to the fall. By Jenn Murphy. We are certainly facing challenging times in our industry and in the world.

Incentives 52

Incentives Meeting Airlines Registration 52

MeetingsNet

MARCH 11, 2022

The solution for planners: longer lead times, creative workarounds, and frequent communication with F&B teams. However, this nourishing component of meetings has been especially impacted by the labor crisis. Fortunately, meeting planners and hotel executives alike have tips and tricks to navigate the present situation.

Contracts 105

Contracts Contracts Planner Consulting 105

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Motivation Excellence

DECEMBER 10, 2019

Are your vendors meeting those standards? Look for something with: Vendor communication channels Project management functionality Payroll and contract management tools Compatibility with your existing systems Database creation capabilities. Are your vendors giving you the highest-quality product or service you can afford?

Vendor 130

Vendor Management Contracts Contracts 130

Blue Spark Event Design

APRIL 22, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. The first step is to meet with your internal team and discuss what you want your guests to take away from your event (at Blue Spark we call this a discovery session).

Event Design 52

Event Design Vendor Preparation Events 52

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Customize communication. And will virtual events be the new normal? But it won’t be.

Events 327

Events Advertising Technology Technology 327

Gavel International

DECEMBER 19, 2022

Reading Time: 7 minutes Meetings are on the rise and are predicted to increase throughout the coming year in North America. According to a recent survey, global meeting spend is rising as well. Ninety percent of meetings will have an in-person component. ( 1 Talent Challenges. The ever-changing U.S. 2 Inflation and Rising Costs.

Trends 52

Trends Meeting Vendor Planner 52

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Here are just a few things that planners commonly forget to consider.

Contracts 122

Contracts Contracts Website Planner 122

Bizzaboo

MARCH 15, 2021

Make sure to look for a space that has plenty of breathing room, not just in the meeting rooms, but the lounge areas and common spaces, too. Venue Contracts. Venue contracts will also look much different than they did pre-COVID. In addition to your meeting format, you can plan strategic lounge and stage sets.

Communications 98

Communications Communications Virtual Events Events 98

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management Meeting Vendor Registration 40

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

JULY 30, 2023

Defining the purpose of your event will let you choose a venue that meaningfully meets the goals of your event with a suitable venue. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

Venue 52

Venue Planner Contracts Contracts 52

Achieve Incentives

FEBRUARY 15, 2021

At Achieve, our team has been working tirelessly to plan and prepare for hosting safe events. In this Safe Travels blog, Ashley provides the insights she gathered as she organized this safe meeting for event industry leaders: As event planners, we are tasked with the enormous responsibility of ensuring our attendees’ safety.

Retreat 98

Retreat Preparation Attendee Incentives 98

Alcor Mice

MAY 5, 2021

Hiring these production companies will definitely make your preparation much smoother; however, as an organizer, it’s best that you are aware of all the little things that are needed to make an event work. Marketing Lead They are the ones in charge of events communication before, during and after the event.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

JANUARY 30, 2017

Prepare, Prepare, Prepare. Like with most things, your success boils down to how well you prepared. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page. Enjoy the process and remember to always be prepared for every situation.

Management 90

Management Logistics Preparation Events 90

The MICE Blog

AUGUST 11, 2021

I was thrilled to listen to his keynote, which was moderated by Cathy Song Novelli,SVP – Marketing & Communications at Hubilo, where he also took questions from the audience. This technology offers smart contracts—not just the art or the collectible nature of that collectible or art. How to Prepare for Hybrid.

Trends 174

Trends Events Virtual Events Audience 174

Conferences that Work

DECEMBER 18, 2023

Before 2020, I was designing and facilitating around a dozen in-person meetings and conferences a year. After COVID decimated the meeting industry, I focused on the design and facilitation of online meetings. He has stayed on top of new meeting trends and technologies for decades. 2023 in review I slowed down in 2023.

Booking 83

Booking Conference Meeting Design Logistics 83

Gavel International

NOVEMBER 7, 2022

It’s difficult for organizations to terminate an employee doing a job that meets (but doesn’t exceed) their job description. Does leadership meet one-on-one with employees at regular intervals, such as monthly, to get regular feedback, and check in? EVALUATE THE PSYCHOLOGICAL CONTRACT. ACCOUNTABILITY & INTERACTION.

Organization 52

Organization Production Contracts Contracts 52

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Events 88