Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Events Vendor 204

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Video Transcription – How AV Unions Work .

Contracts 199

Contracts Contracts Venue Rehearsal 199

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. But making a habit out of booking your AV company early is absolutely crucial to the success of your event.

Events 308

Events Vendor Technology Technology 308

Social Tables

JUNE 29, 2023

Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

FEBRUARY 25, 2019

And that’s one of the things I wanted to mention as well is that you and I have been doing a session for a lot of industry events called the AV Smackdown where we talk about the benefits of using the in-house or using a third party, the pros, the cons. You can negotiate these contracts. I own a big chunk of this market here.

Contracts 249

Contracts Contracts Events Planner 249

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 83

Vendor Contracts Contracts Incentives 83

Social Tables

SEPTEMBER 21, 2023

As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. However, every restaurant has the potential to benefit from events, whether large or small, fine dining or casual service. Establish booking policies for restaurant event spaces.

Events 88

Events Venue Rehearsal Booking 88

Social Tables

APRIL 22, 2019

In fact, a long-term timeline can actually benefit your day-of timeline because it set you up for success. Long-term event planning timelines have even more benefits than the ones we’ve already pointed out. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. And while budgets don’t always allow for dedicated oversight of every single area, there are some key areas we believe really benefit from dedicated management staff.

Management 52

Management Conference Rehearsal Vendor 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 294

Attendee Airlines Tourism Tourism 294

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Inquire about restrictions on vendors. Understand these details before signing a contract. How Do You Book a Venue? Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Convene by PCMA

NOVEMBER 27, 2023

Often I book a venue sight unseen and usually don’t go onsite for smaller meetings.” I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” Our organization is a nonprofit that benefits young people. Also, no international travel.”

Contracts 59

Contracts Contracts Events Logistics 59

AltexSoft Travel

MARCH 13, 2020

Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them. Benefits of partnership with air consolidators for airlines.

Airlines 113

Airlines Travel Agent Publishing B2B 113

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. Sixty years later, the world’s first computerized system for flight booking still handles a lion’s share of airline and hotel reservations.

Airlines 52

Airlines Automation Contracts Contracts 52

Social Tables

NOVEMBER 16, 2023

Party packages are a great way for the Johnsons to book Grandma June’s birthday party at their favorite local Italian restaurant, but they’re also a huge help for larger, more complex, or professional events. We’re diving deep into the business potential behind private bookings and examining what people really want from an event package.

Venue 78

Venue Rehearsal Social Media Booking 78

Convene by PCMA

JANUARY 27, 2022

Chan School of Public Health, Mina is now the chief science officer for diagnostic testing company eMed and has penned numerous passionate op-eds for TIME and The New York Times about the benefits of rapid testing to curb COVID’s spread. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”.

Logistics 98

Logistics Venue Insurance Attendee 98

AltexSoft Travel

JULY 14, 2022

It can be anything from booking a homestay instead of a hotel to volunteering at the nearby field to attending a weekend flea market or a local yoga class – you get the idea. Destination management companies: contracting local experiences. Though some vendors have solutions tailored specifically to the needs of DMCs (e.g.,

Travel 105

Travel Travel Affiliate Booking 105

Alcor Mice

APRIL 29, 2021

What are some add-ons/benefits you could give to make the event more memorable? At this stage, you should also start requesting proposals and quotations from your prospective vendors. Booking venues during low season might give you better deals and you would likely have the venue for yourself. BOOK YOUR VENDORS.

Vendor 52

Vendor Registration Advertising Preparation 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

AltexSoft Travel

APRIL 30, 2021

In this article, we will explain how hoteliers and hospitality technology vendors can set up an integration between OPERA PMS and third-party hotel solutions. So, both hospitality technology vendors and hoteliers themselves have been interested in building the system up with modern integrations. What integrations, you ask?

Hospitality 52

Hospitality Platform Vendor Production 52

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts. Business growth.

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

Gavel International

OCTOBER 24, 2022

Offer better benefits. According to Nadine Evans of Employment Benefit News, “U.S. PRO TIP: Contracting work can be a great way to navigate staffing shortages, especially regarding larger events such as high profile, in-person global meetings or group incentive travel programs. Pay existing employees more.

Automation 40

Automation Meeting Social Media Training 40

Stova

MARCH 16, 2023

For example, a meeting intended to work as a brainstorming session may benefit from having a non-traditional set-up with bean bag chairs and personal whiteboards where attendees can jot down ideas as they hit. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors.

Management 40

Management Meeting Vendor Registration 40

Social Tables

APRIL 17, 2019

Respondents cited differences within brand properties in the quality of F&B, professionalism of service, levels of staffing, parking benefits, the condition of the space and equipment, transitions between reps, and pricing. Could looking for channels and booking platforms that include video make it easier to find the right space faster?

Proposal 149

Proposal Communications Communications Planner 149

AltexSoft Travel

MAY 30, 2023

More than two-thirds of sales in travel and tourism are made via the Internet, and the share of online vs offline bookings will only grow in the coming years. Watch our video to understand better how flight booking unfolds. Traditional flight booking: steps and systems involved.

Travel 52

Travel Travel Airlines Platform 52

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Create the best event plan by choosing an event template that helps you achieve the following: Prepare for Adjustments A budget template is very much like writing a book. Make a budget based on what you think would be a likely cost.

Events 40

Events Social Media Automation Planner 40

CSI DMC

JUNE 21, 2022

April shares further about the “post-Covid” business operations , “Some groups don’t want to contract their events until a few weeks out right now. That puts us in a time bind because vendors are still staffing up and supplies are not what they used to be. One client shared the French fries were the best they’ve had!”.

Venue 40

Venue Contracts Contracts Management 40

Social Tables

MAY 14, 2019

That’s usually a question of 1) who’s going to benefit from the purpose of the event or 2) who needs to be present to work towards a goal. Sure, your event may not be as evolved as Experient’s, but every event can benefit from some personalization. You’ll likely also benefit from creating an “events” page.

SEO 141

SEO Proposal Sponsors Events 141

Traveler's Q

MARCH 29, 2023

For larger events or those held on special dates, like holidays, it is best to book and pay even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Event Planning 26

Event Planning Organization Events Contracts 26

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? They’ll often be the point of contact for vendors, stakeholders, and customers. Highlight the mutual benefits, ensuring it’s a win-win for both parties. Once an agreement is reached, ensure all terms are laid out in a written contract. Negotiate terms.

Event Planning 88

Event Planning Retail Registration Events 88

Convene by PCMA

JANUARY 31, 2022

The late Alvin Toffler, whose 1970 book Future Shock established him as one of the world’s foremost futurists, said we can only envision our future by tapping into our human capacity for creativity. It means that vendors can show more than they could fit in the physical environment,” he said, demonstrating the “both/and” way of thinking.

Trends 130

Trends Banking Events Preparation 130