Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Vendor 206

Vendor Contracts Contracts Insurance 206

Blue Spark Event Design

DECEMBER 5, 2022

This article reviews the seven reasons to book now for your 2024 event. We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). High Demand.

Booking 52

Booking Site Selection Vendor Event Design 52

AltexSoft Travel

APRIL 20, 2023

Hotel shopping today To understand how the current hotel room booking experience works, we need to first talk about how hotels control room inventory and pricing via combinations of Room Types and Rate Plans. Room type examples A Rate Plan represents essentially the practical terms and conditions that go with a booking.

Booking 111

Booking Airlines Hospitality Benefits 111

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines. How Do We Cope?

Vendor 246

Vendor Virtual Events Venue Audience 246

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Budget & Supplier Management DMCs have established relationships with local vendors and can often negotiate better rates than going direct.

Benefits 193

Benefits Vendor Transportation Destination Management 193

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Involve Everyone. Make Good on Promises.

Entertainment 83

Entertainment Booking Contracts Contracts 83

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

Endless Events

AUGUST 16, 2019

Often, vendors will ask for additional event insurance coverage that is more specific to your particular event. . Once you have your basics covered though, certain vendors or events will require special coverage. Sometimes, a vendor will ask you to provide a waiver of subrogation. Should I Pay for a Damage Waiver from a Vendor?

Insurance 366

Insurance Vendor Certification Events 366

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

AltexSoft Travel

MARCH 23, 2022

A tour operator is a travel company that devises the trip, books its components, markets it, and sells to travelers or travel agents. In most cases, tour operators book travel services from external suppliers. You’ll be able to send booking requests and receive confirmations and other status updates through your own system interface.

Booking 52

Booking Technology Technology Travel Agent 52

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Video Transcription – How AV Unions Work .

Contracts 199

Contracts Contracts Venue Rehearsal 199

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

FEBRUARY 25, 2019

And not necessarily little properties but properties all over the place that have one vendor doing it. But there’s obviously still the ability right now at least for you to bring a third party vendor in. You can negotiate these contracts. But it’s in the contract is exclusive provider and that was non-negotiable.

Contracts 249

Contracts Contracts Events Planner 249

Endless Events

JUNE 10, 2020

Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Well, that’s not always true. And think about the purpose.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Social Tables

DECEMBER 27, 2022

If no reunion plans are on the books, you’ll need to track down classmates and start the planning process. Before the booking process begins, create a preliminary budget for the reunion. Who will pay venue and vendor deposits? Book an event venue. Book vendor services for the reunion. Show me how.

Vendor 78

Vendor Booking Venue Registration 78

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Vendor management.

Management 52

Management Automotive Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Booking the ideal event venue marks a significant milestone in the event planning process.

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

Convene by PCMA

JULY 27, 2022

There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure.

Organization 105

Organization Rehearsal Preparation Contracts 105

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. But making a habit out of booking your AV company early is absolutely crucial to the success of your event.

Events 308

Events Vendor Education Technology 308

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

MARCH 15, 2023

BizBash offers the latest event news, searchable vendor directories, photos of past events, archived magazine issues, a job board for special event-oriented employment opportunities, and a subscription-based online calendar of events. Their filters and direct booking tools are also useful. Photo by Teemu Paananen on Unsplash 26.

Website 98

Website Planner Certification Publishing 98

Social Tables

SEPTEMBER 21, 2023

As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. Establish event prices and booking policies Determine event rental costs based on the time of day, week, and year the event takes place. Do you have booking minimums in place?

Events 88

Events Venue Rehearsal Booking 88

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 83

Vendor Contracts Contracts Incentives 83

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Inquire about restrictions on vendors. Understand these details before signing a contract. How Do You Book a Venue? Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. This is why booking these partners in advance is so important. Add vendor timelines. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. Sixty years later, the world’s first computerized system for flight booking still handles a lion’s share of airline and hotel reservations.

Airlines 52

Airlines Automation Contracts Contracts 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. You’ll want to start looking for and booking as early as possible.

Management 52

Management Conference Rehearsal Vendor 52

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

Convene by PCMA

NOVEMBER 27, 2023

Often I book a venue sight unseen and usually don’t go onsite for smaller meetings.” I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” The lack of responses from vendors, and when they don’t read the details of the RFP issued.”

Contracts 59

Contracts Contracts Events Logistics 59