Blue Spark Event Design

DECEMBER 5, 2022

This article reviews the seven reasons to book now for your 2024 event. We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). High Demand.

Booking 52

Booking Site Selection Vendor Event Design 52

AltexSoft Travel

APRIL 20, 2023

Hotel shopping today To understand how the current hotel room booking experience works, we need to first talk about how hotels control room inventory and pricing via combinations of Room Types and Rate Plans. Room type examples A Rate Plan represents essentially the practical terms and conditions that go with a booking.

Booking 111

Booking Airlines Hospitality Benefits 111

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Budget & Supplier Management DMCs have established relationships with local vendors and can often negotiate better rates than going direct.

Benefits 192

Benefits Vendor Transportation Destination Management 192

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Involve Everyone. Make Good on Promises.

Entertainment 83

Entertainment Booking Contracts Contracts 83

Endless Events

AUGUST 16, 2019

Often, vendors will ask for additional event insurance coverage that is more specific to your particular event. . Once you have your basics covered though, certain vendors or events will require special coverage. Sometimes, a vendor will ask you to provide a waiver of subrogation. Should I Pay for a Damage Waiver from a Vendor?

Insurance 366

Insurance Vendor Certification Events 366

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

AltexSoft Travel

MARCH 23, 2022

A tour operator is a travel company that devises the trip, books its components, markets it, and sells to travelers or travel agents. In most cases, tour operators book travel services from external suppliers. You’ll be able to send booking requests and receive confirmations and other status updates through your own system interface.

Booking 52

Booking Technology Technology Travel Agent 52

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

JUNE 10, 2020

Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Well, that’s not always true. And think about the purpose.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Social Tables

DECEMBER 27, 2022

If no reunion plans are on the books, you’ll need to track down classmates and start the planning process. Before the booking process begins, create a preliminary budget for the reunion. Who will pay venue and vendor deposits? Book an event venue. Book vendor services for the reunion. Show me how.

Vendor 78

Vendor Booking Venue Registration 78

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Vendor management.

Management 52

Management Automotive Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Booking the ideal event venue marks a significant milestone in the event planning process.

Venue 52

Venue B2B Proposal Contracts 52

Convene by PCMA

JULY 27, 2022

There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure.

Organization 105

Organization Rehearsal Preparation Contracts 105

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Bizzaboo

MARCH 15, 2023

BizBash offers the latest event news, searchable vendor directories, photos of past events, archived magazine issues, a job board for special event-oriented employment opportunities, and a subscription-based online calendar of events. Their filters and direct booking tools are also useful. Photo by Teemu Paananen on Unsplash 26.

Website 98

Website Planner Certification Publishing 98

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

SEPTEMBER 21, 2023

As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. Establish event prices and booking policies Determine event rental costs based on the time of day, week, and year the event takes place. Do you have booking minimums in place?

Events 88

Events Venue Rehearsal Booking 88

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Inquire about restrictions on vendors. Understand these details before signing a contract. How Do You Book a Venue? Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. This is why booking these partners in advance is so important. Add vendor timelines. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. Sixty years later, the world’s first computerized system for flight booking still handles a lion’s share of airline and hotel reservations.

Airlines 52

Airlines Automation Contracts Contracts 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

Convene by PCMA

NOVEMBER 27, 2023

Often I book a venue sight unseen and usually don’t go onsite for smaller meetings.” I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” The lack of responses from vendors, and when they don’t read the details of the RFP issued.”

Contracts 59

Contracts Contracts Events Logistics 59

Bizzaboo

MARCH 15, 2023

BizBash offers the latest event news, searchable vendor directories, photos of past events, archived magazine issues, a job board for special event-oriented employment opportunities, and a subscription-based online calendar of events. Their filters and direct booking tools are also useful. Photo by Teemu Paananen on Unsplash 26.

Website 52

Website Planner Certification Publishing 52

Social Tables

JULY 13, 2023

Confirm which parties will be involved financially and work out a payment plan that ensures the required monies will be available for paying the venue, vendors, and event staff. Ask for an example contract for review ahead of signing. When are the bills due? Do you have clubs available for guests who don’t have their own?

Venue 78

Venue Entertainment Vendor Attendee 78

Convene by PCMA

JANUARY 27, 2022

Angie Silberhorn, CMP, meeting services director for the Water Quality Association (WQA), is finding it challenging to book services like those that TTS offers for WQA’s upcoming convention. The health-screening provider we worked with last year is fully booked through October 2022 and unable to support us this year. Angie Silberhorn.

Logistics 98

Logistics Venue Insurance Attendee 98

Social Tables

AUGUST 29, 2017

Whether it’s a wedding, a business conference, or a large reunion, guests appreciate the ease of booking a room that is already reserved for the group. Booking Hotel Room Blocks. While Google is a place to start, don’t hesitate to ask other vendors for suggestions. Click To Tweet. Click To Tweet. Managing Your Hotel Room Block.

Planner 68

Planner Contracts Contracts Logistics 68

Alcor Mice

APRIL 29, 2021

At this stage, you should also start requesting proposals and quotations from your prospective vendors. Vacation times: Peak seasons in MICE destinations are usually the worst time to book venues as their occupancy would likely be comprised mostly of tourists. BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

Bizzaboo

APRIL 15, 2023

For example, if budgets are tight and there were recent layoffs, you might not want to book The Venetian in Las Vegas. Also, inquire about multi-year contracts for lower prices, flexible or off-season dates for discounted rates, and other discounts they might offer. Instead, look at second-tier cities and outside-the-box venues.

Venue 52

Venue Conference Sustainability Vendor 52

AltexSoft Travel

JULY 14, 2022

It can be anything from booking a homestay instead of a hotel to volunteering at the nearby field to attending a weekend flea market or a local yoga class – you get the idea. Destination management companies: contracting local experiences. Though some vendors have solutions tailored specifically to the needs of DMCs (e.g.,

Travel 105

Travel Travel Affiliate Booking 105

Conferences that Work

NOVEMBER 13, 2022

If the event is small (and most meetings are small meetings ) consider holding a short session for all tradeshow vendors, allowing each supplier a minute at most to pitch their offerings to attendees. To minimize no-shows, put the requirement for a tech check in presenter contracts. Check out these resources to learn more.

Communications 62

Communications Communications Meeting Sponsors 62

Social Tables

JANUARY 17, 2018

You can create your own checklist template in Microsoft® Word® or find a template from a book on professional event coordination. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select. Start with the right template.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

MeetingsNet

JANUARY 31, 2018

Virgin Islands, meeting professionals with future events booked in affected areas are grappling with a tough question: Should we stay or should we go? Note that to claim a “frustration of purpose,” the purpose must be clearly stated in the contract so that both parties are aware of it. . But you have to do the math on that,” he says.

Contracts 78

Contracts Contracts Meeting Insurance 78

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Innovatx

JUNE 10, 2020

When working with a hotel or venue, whether you have used them previously or not, it is important to create your company’s guidelines that you will present to each venue or vendor moving forward. Make sure you are aware of all current groups also booked within the hotel and their safety protocols. Contracting Items.

Contracts 40

Contracts Contracts Venue Events 40