ITA Group

JANUARY 28, 2022

Communication planning, management and execution. Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Event gifting.

Management 52

Management Automotive Contracts Contracts 52

Convene by PCMA

JULY 27, 2022

There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure.

Organization 105

Organization Rehearsal Preparation Contracts 105

Endless Events

JUNE 10, 2020

Are they there to sign contracts and close deals? Communicating With Attendees. Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Well, that’s not always true.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

AltexSoft Travel

MARCH 23, 2022

A tour operator is a travel company that devises the trip, books its components, markets it, and sells to travelers or travel agents. In most cases, tour operators book travel services from external suppliers. You’ll be able to send booking requests and receive confirmations and other status updates through your own system interface.

Booking 52

Booking Technology Technology Travel Agent 52

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Social Tables

DECEMBER 27, 2022

If no reunion plans are on the books, you’ll need to track down classmates and start the planning process. Before the booking process begins, create a preliminary budget for the reunion. Who will pay venue and vendor deposits? Book an event venue. Book vendor services for the reunion. Show me how.

Vendor 78

Vendor Booking Venue Registration 78

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Track bid evolution, concessions offered, and all communications in one place. Inquire about restrictions on vendors. How Do You Book a Venue?

Venue 52

Venue Planner Contracts Contracts 52

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. This is why booking these partners in advance is so important. Add vendor timelines. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

Open Destinations

MAY 22, 2023

With the rise of contactless payments, touchless check-ins, and mobile bookings, technology has become essential in providing a safe and seamless customer experience. We’re at a tipping point, where more people expect a seamless human-less experience throughout a booking experience or holiday.

Travel 52

Travel Travel Training Contracts 52

AltexSoft Travel

JULY 14, 2022

Immersive travel implies, well, immersing in the foreign culture which in most cases means mingling with the community at the place of destination, engaging in traditional activities, attending local events and so on. Destination management companies: contracting local experiences. Connectivity in the travel industry.

Travel 105

Travel Travel Affiliate Booking 105

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Alcor Mice

APRIL 29, 2021

At this stage, you should also start requesting proposals and quotations from your prospective vendors. Vacation times: Peak seasons in MICE destinations are usually the worst time to book venues as their occupancy would likely be comprised mostly of tourists. BOOK YOUR VENDORS. ORGANIZE YOUR TEAM.

Vendor 52

Vendor Registration Advertising Preparation 52

Stova

MARCH 16, 2023

Get a clear view of their goals including time frames and performance indicators, and then communicate it back to them with how you propose to measure it. If you’re fortunate, they’ve communicated them to you. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors.

Management 40

Management Meeting Vendor Registration 40

Social Tables

JANUARY 17, 2018

You can create your own checklist template in Microsoft® Word® or find a template from a book on professional event coordination. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select. Start with the right template.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Bizzaboo

MARCH 26, 2020

How to communicate a COVID-19 related event cancellation to your attendees. But that doesn't make the decision any easier to make nor does it make it any more straightforward to communicate to attendees. Featuring examples from Google, SXSW, and Amazon. We plan to update this list with more relevant examples as the situation evolves.

Sponsors 82

Sponsors Events Vendor Registration 82

Traveler's Q

MARCH 29, 2023

For larger events or those held on special dates, like holidays, it is best to book and pay even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Event Planning 26

Event Planning Organization Events Contracts 26

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? They’ll often be the point of contact for vendors, stakeholders, and customers. Once an agreement is reached, ensure all terms are laid out in a written contract. This can include booking flights, securing hotel rooms, and planning local transportation.

Event Planning 88

Event Planning Retail Registration Events 88

Social Tables

OCTOBER 5, 2022

Before selecting a date for the party or booking a venue to host the eerie affair, spend some time brainstorming and building the grand design for your Halloween party. Step 6: Book event vendors, suppliers, and on-site entertainment. Request an example event contract to review before making a firm commitment.

Vendor 29

Vendor Venue Entertainment Booking 29

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Events Vendor 204

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Streamline Event Planning Communication Miscommunication can lead to missed opportunities or mistakes. Set up clear communication channels, such as regular team meetings or dedicated chat groups, to ensure everyone is on the same page.

Event Planning 95

Event Planning Vendor Events Automation 95

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. But making a habit out of booking your AV company early is absolutely crucial to the success of your event.

Events 308

Events Vendor Technology Technology 308

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. AV quotes will always be part of an agreement.

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

NOVEMBER 16, 2023

Party packages are a great way for the Johnsons to book Grandma June’s birthday party at their favorite local Italian restaurant, but they’re also a huge help for larger, more complex, or professional events. We’re diving deep into the business potential behind private bookings and examining what people really want from an event package.

Venue 78

Venue Rehearsal Social Media Booking 78

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts. Business growth.

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

Social Tables

APRIL 17, 2019

100% of event professionals believe communication among their teams could be better. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Planner 149

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. You’ll want to start looking for and booking as early as possible.

Management 52

Management Conference Rehearsal Vendor 52

Endless Events

AUGUST 9, 2019

And keep in mind that if you’re booking a class act – a very good band – you won’t get away with low-level equipment. When you hit the rigging section, make sure you ask your vendor for a diagram or plot. Particularly after you see the backline section. Get those negotiations rolling! Ask For a Rigging Diagram.

Proposal 184

Proposal Contracts Contracts Vendor 184

Social Tables

MAY 16, 2019

Book an officiant. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Book your florist. Arrange transportation.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Create the best event plan by choosing an event template that helps you achieve the following: Prepare for Adjustments A budget template is very much like writing a book. Make a budget based on what you think would be a likely cost.

Events 40

Events Social Media Automation Planner 40

AltexSoft Travel

APRIL 30, 2021

In this article, we will explain how hoteliers and hospitality technology vendors can set up an integration between OPERA PMS and third-party hotel solutions. So, both hospitality technology vendors and hoteliers themselves have been interested in building the system up with modern integrations. What integrations, you ask?

Hospitality 52

Hospitality Platform Vendor Production 52

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. Accountant/Treasurer Events have to both go by the book and keep everything on the books.

SEO 141

SEO Proposal Sponsors Events 141