Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? was an early question.

Contracts 264

Contracts Contracts Regulations Events 264

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable.

Contracts 244

Contracts Contracts Meeting Government 244

Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Events 100

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venue 78

Venue Conference Automotive Booking 78

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Do Your Homework. And as a result, every planner needs to know exactly what they are signing on for. Prepare for GDPR.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

SEPTEMBER 28, 2022

The new contract-based permitting model allowing restaurants to operate sidewalk dining parklets in Miami Beach was upheld by a Miami-Dade County judge this week following a legal challenge brought by a small group of businesses who disputed the new model, which goes into effect Oct. Read More: Epic Lessons from an Only-in-Miami Experience.

Contracts 241

Contracts Contracts Planner Venue 241

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Drafting a General Data Protection Regulation clause to disclose how international attendee data is being stored and used could save you massive fines in the future. Review accounts daily.

Planner 220

Planner Contracts Contracts Speakers 220

Endless Events

JUNE 15, 2023

Catalyzed by a recent Tech Crunch headline about a General Data Protection Regulation (GDPR) violation at Mobile World Congress (MWC), Will, Nick, and Dustin tackle attendee data in today’s episode. The social contract of attending a B2B event is based on visibility. I put data privacy agreements in all my contracts,” shares Will.

Attendee 156

Attendee Regulations B2B Contracts 156

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Require that the venue or other internet supplier take measures to keep the network secure. a meetings industry attorney with Grimes Law Offices.

Contracts 69

Contracts Contracts Regulations Venue 69

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects.

Preparation 164

Preparation Management Contracts Contracts 164

ADMEI

MAY 19, 2021

DMCs bring knowledge of the offsite venues that are adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year”. PROPOSAL PROCESS. Floor plans for functions.

Proposal 184

Proposal Contracts Contracts Destination Management 184

The MICE Blog

MAY 2, 2022

So don’t worry about having too much stuff up on stage, because people want to get together, because otherwise, your audience will be in front of your venue networking while you are preparing all kinds of stuff up on the stage.’ . Brief overview of COVID related regulations in the UK and Germany, as of April 2022.

Regulations 130

Regulations Networking Audience Contracts 130

Smart Meetings

MAY 25, 2021

DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year.”. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Logistics 162

Convene by PCMA

MARCH 17, 2022

“The Future of the Force Majeure: Negotiating Contracts Amid Uncertainty” was such a popular session at Convening Leaders 2022 that the breakout room at Caesars Forum quickly filled to capacity and in-person attendees had to join the online audience to participate. He shed some light on contract considerations when we spoke in late February.

Contracts 105

Contracts Contracts Regulations Government 105

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . And will virtual events be the new normal?

Events 327

Events Advertising Technology Technology 327

Smart Meetings

JULY 7, 2021

Providing resources on local regulations of the destination and what to expect was suggested, as well as fostering understanding when stricter protocols were in place by reminding attendees these protocols are temporary and chosen to enhance safety for all. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know.

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Incentives Travel Travel Prospect 130

MeetingsNet

APRIL 29, 2020

A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly. We will need to modify contract verbiage to address unforeseen cancellations due to epidemic and pandemic outbreaks.

Meeting 92

Meeting Logistics Contracts Contracts 92

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

Management 246

Management Contracts Contracts Logistics 246

The MICE Blog

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? So in the contract, it has already mentioned these six guests from Ukraine and Russia and they cannot travel. You always need a backup. We negotiate exit windows with the suppliers.

Incentives 163

Incentives Travel Travel Contracts 163

Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

MeetingsNet

DECEMBER 14, 2022

Many of the most-read articles from the past year will remain relevant in the year to come, with information on contract clauses and planning stress to EU entry regulation changes and, yes, shoes. Gallery Slide description: Readers consistently dig into our venue news stories in large numbers. The top 10: Did you read them all?

Publishing 52

Publishing Contracts Contracts Planner 52

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. As such, you will need to formulate a contract that protects this investment. Every event production is an investment.

Production 52

Production Contracts Contracts Vendor 52

Convene by PCMA

AUGUST 15, 2022

I do like that there are opportunities to put clauses in contracts. Starting in 2019, we put into all of our contracts a frustration of purpose clause, which basically states that central to our mission is that we respect reproductive choice and access to health care.

Contracts 98

Contracts Contracts Site Selection Communications 98

Redfin

JUNE 14, 2023

The city boasts a thriving arts and cultural scene, with renowned venues such as the Greensboro Coliseum Complex and the Carolina Theatre hosting concerts, performances, and exhibitions year-round. Coastal development regulations aim to protect the delicate coastal ecosystem and sustainably manage growth.

Insurance 58

Insurance Regulations Marketing Marketing 58

Eventtia

OCTOBER 10, 2023

Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications. Scope of Service : Ensure that the scope of services you receive is clearly defined in the contract.

Registration 118

Registration Online Automation Platform 118

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Double-checking local laws, rules, and regulations. Review Refund Policies and Financial Implications.

Management 97

Management Automation Communications Communications 97

MeetingsNet

JANUARY 8, 2019

Enforce all safety regulations. Ask the venue if anything unusual happened at a previous group’s event, such as unauthorized entry to staff-only areas or badge theft. • Also read: Risk360: Do One Thing Risk360: Choosing a Location or Venue Risk360: The Contract Risk360: Communications Policy Risk360: Developing an Emergency Plan.

Regulations 69

Regulations Preparation Contracts Contracts 69

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( venue space, accommodation needs, food and beverage, transportation, travel, etc.), lodging, food/beverage providers, meeting venue, etc.)

Trends 52

Trends Meeting Vendor Planner 52

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite?

Vendor 29

Vendor Venue Entertainment Booking 29

Unique World Global Destinations

MARCH 1, 2021

In the UK though, the roadmap for reopening businesses and venues looks positive to be this summer! One, for the larger scale events, you can consider crowd monitoring solutions, air filtration systems for ventilation in venues, electrostatic sprayers for disinfecting surfaces in function rooms among other safety measures for venues.

Travel 52

Travel Travel Destination Management Incentives 52

Eventtia

NOVEMBER 10, 2023

Security and Compliance Risks Inadequate software may not provide security features and compliance with regulations such as GDPR and CCPA. This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. What integration capabilities are essential?

Management 117

Management Registration Vendor Proposal 117

Eventtia

NOVEMBER 10, 2023

Security and Compliance Risks Inadequate software may not provide security features and compliance with regulations such as GDPR and CCPA. This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. What integration capabilities are essential?

Management 96

Management Registration Vendor Events 96

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts. FINANCES/REVENUE.

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. If there’s no way around it, be strategic in the early event planning stages by learning the local union rules and regulations.

Venue 41

Venue Regulations Contracts Contracts 41