Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Look, if it wasn’t in there, this doesn’t cover it.

Contracts 244

Contracts Contracts Meeting Government 244

Smart Meetings

OCTOBER 30, 2023

Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurance meeting planners may be thinking about what they should be keeping on their radar. They want to feel as though they have a role in choosing their own meetings journey.

Insurance 246

Insurance Meeting Sustainability Hospitality 246

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. Event Contract Essentials in the Covid Era.

Contracts 130

Contracts Contracts Insurance Planner 130

MeetingsNet

MAY 15, 2023

Recent news that pilots at American, Southwest, and United airlines are threatening to strike might be fraying the nerves of meeting professionals concerned about their upcoming events. Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike.

Airlines 122

Airlines Planner Contracts Contracts 122

Smart Meetings

NOVEMBER 9, 2018

Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A

Preparation 164

Preparation Management Contracts Contracts 164

MeetingsNet

MAY 21, 2019

clock hour toward your Certified Meeting Professional certification or re-certification in Domain A: Strategic Planning. When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. For more info on how to get CE credits, click here ! Speaker: John S.

Contracts 61

Contracts Contracts Preparation Meeting 61

Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. Beyond that, the best way for planners to protect themselves and their events is to take preventative steps before the event begins.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

OCTOBER 5, 2022

Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. Yes, hybrid meetings are more complicated and costly, but virtual is here to stay without a doubt,” he said. Now all variations of meeting delivery are on the table.

Meeting 277

Meeting Virtual Events Platform Attendee 277

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

Management 207

Management Destination Management Vendor Contracts 207

Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). Meetings and Events Costs across different sectors of the events world increased. In 2022, air travel saw a 72.2% Focus on ROI. Experiment.

Travel 246

Travel Travel Transportation Airlines 246

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. Meet with key stakeholders and decision makers to align on and specify event goals. Filter out venues that don’t meet your criteria. But you also want the “wow” factor. How Do You Source a Venue? Leverage technology. Manage your bids.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

JUNE 4, 2021

Meeting professionals leading the way back to the convention center are increasingly finding themselves between a pandemic and a hard decision. As Anh Nguyen, head of community engagement at the serendipitous networking platform twine pointed out in her guest post, “ Jury, Judge or…Event Planner ?” was an early question.

Contracts 264

Contracts Contracts Regulations Events 264

MeetingsNet

JUNE 27, 2023

Be prepared for how deposits, billing, rebooking, concessions, and more are being handled by meeting properties today. This excerpt from “ What to Know About Event Sourcing: Part 1 ” is reprinted with permission from the Meetings & Incentives Worldwide blog. Advance deposits are a new and impactful trend. Rebook and Resale.

Contracts 111

Contracts Contracts Trends Incentives 111

MeetingsNet

JANUARY 13, 2023

Here’s how one meeting professional does it. Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. For planners, most clients haven’t changed their expectations from pre-pandemic days. Where does that leave planners? Be prepared for poignant questions.

Management 98

Management Marketing Marketing Contracts 98

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. In an ADMEI focus group discussion, some participants estimated 75 percent or more of their proposals were never contracted.

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Proposal Contracts Contracts Logistics 162

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Contracts 105

Contracts Contracts Preparation Trends 105

Endless Events

JANUARY 27, 2023

Ashley Lawson is a big name in the travel meetings and incentives industry. Ashley currently serves as the Vice President of Business Partnerships at Achieve Incentives & Meetings and is the third generation to work for the 70-year-old family business. One of our top clients wanted us to help move a program’s contract.

Education 177

Education Attendee Incentives Preparation 177

MeetingsNet

NOVEMBER 18, 2022

What’s a planner to do? Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. Post pandemic, a lot of faces have changed; a lot of meetings have changed.

Management 59

Management Meeting Planner Consulting 59

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 101

Preparation Contracts Contracts Marketing 101

Convene by PCMA

MAY 1, 2024

All things AI and SPARK with PCMA Member Kristi Casale CMP, DMCP, Vice President for Meetings and Continuing Education American Academy of Pediatric Dentistry As I understand, Spark is AI tool that is geared specifically toward business meeting planners. Had you heard from other planners who were using the program?

Contracts 52

Contracts Contracts Speakers Platform 52

MeetingsNet

JANUARY 8, 2019

How safe are your meetings and events? The last few years have shown that there is any number of scenarios that can endanger your staff and attendees, from wildfires and hurricanes to mass shootings and power outages, and it may feel like an impossible task to prepare for any of these crises. Then one more.” .

Meeting 91

Meeting Contracts Contracts Preparation 91

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

Trade Show 165

Trade Show Planner Communications Communications 165

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. In an ADMEI focus group discussion, some participants estimated that 75% or more of their proposals were never contracted.

Proposal 182

Proposal Contracts Contracts Destination Management 182

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. and are prepared to expedite the process by bringing their own equipment such as carts. Technology Labor.

Planner 91

Planner Vendor Insurance Contracts 91

Social Tables

SEPTEMBER 21, 2023

Have you ever attended a birthday party, holiday gathering, or business meeting at a restaurant? As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. In this guide, we cover the ins and outs of restaurant events.

Events 88

Events Venue Rehearsal Booking 88

Conferences that Work

NOVEMBER 13, 2022

Here are five examples of how explicit communication improves meetings. 1—Tell attendees how your meeting socials will be social! Want to make your meeting “socials” actually social? A little explicit pre-party communication will improve your meeting. Don’t just throw a party with loud music.

Communications 62

Communications Communications Meeting Sponsors 62

Traveler's Q

APRIL 3, 2023

Using this system allows corporate event planners to make the most of their time and ensure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. You can even store photos of them for reference and familiarization.

Organization 130

Organization Contracts Contracts Events 130

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 89

Preparation Contracts Contracts Marketing 89

MeetingsNet

MARCH 11, 2022

The solution for planners: longer lead times, creative workarounds, and frequent communication with F&B teams. However, this nourishing component of meetings has been especially impacted by the labor crisis. Fortunately, meeting planners and hotel executives alike have tips and tricks to navigate the present situation.

Contracts 105

Contracts Contracts Planner Consulting 105

Traveler's Q

APRIL 3, 2023

Additionally, you will want the space to meet all safety and fire regulations, as well as any legal requirements that may come into play, depending on the type of event being hosted. Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature.

Location 130

Location Venue Insurance Regulations 130

Gavel International

DECEMBER 19, 2022

Reading Time: 7 minutes Meetings are on the rise and are predicted to increase throughout the coming year in North America. According to a recent survey, global meeting spend is rising as well. Ninety percent of meetings will have an in-person component. ( 1 Talent Challenges. The ever-changing U.S. 2 Inflation and Rising Costs.

Trends 52

Trends Meeting Vendor Planner 52

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. First, include or be prepared to share historical information with salespeople,” even if it means including figures for the 2022 edition of the meeting along with, because of the business gap during the Covid pandemic, the 2019 edition.

Proposal 52

Proposal Site Selection Preparation Events 52

Traveler's Q

MARCH 29, 2023

Additionally, you will want the space to meet all safety and fire regulations, as well as any legal requirements that may come into play, depending on the type of event being hosted. Team-building exercises, public speaking, dancing, dining, workshops, and one-on-one meetings are all popular activities that can be included in your event.

Venue 130

Venue Insurance Contracts Contracts 130

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas. Make sure you understand the AV contract.

Vendor 122

Vendor Events Contracts Contracts 122