Bizzaboo

AUGUST 25, 2021

There’s a lot of uncertainty regarding COVID variants and in response, event organizers are creating event contingency plans to prepare for the future. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Flexible Registration & Ticketing.

Registration 105

Registration Contracts Contracts Platform 105

Social Tables

APRIL 20, 2023

General Admission or VIP) Early bird registration specials Generating excitement early in the promotional stages but failing to keep the momentum going is a common mistake new event planners make. Early bird registration offers, “last chance” reminders, and other dynamic ticket pricing strategies help boost ticket sales.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

NOVEMBER 8, 2022

Consider your needs before purchasing an event-management software platform. The major platforms offer everything from marketing and event apps to registration and attendee metrics. However, if all you need is a registration service, it may make sense to purchase it a la carte or work with a third party to do that for you.

Vendor 122

Vendor Events Contracts Contracts 122

Eventtia

APRIL 18, 2022

After this checklist, we’ll also share some of the most important event planning and management best practices, so you can use them to make the most of this checklist. Phase 1: Planning and Preparation. Sign contract with venue and vendors. Event management solution. Venue manager. Logistic manager.

Sponsors 62

Sponsors Social Media Registration Events 62

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Missing updates can trigger budget woes if not managed properly.

Contracts 122

Contracts Contracts Website Planner 122

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Assemble a dream event planning team Planning a nonprofit event can be a monumental undertaking, requiring detailed organization and task management to run smoothly.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Stova

MAY 25, 2023

Manage your bids. Manage your budget. Plus, you can save time, better manage your (shifting) budget, and easily share details transparently with stakeholders, clients, and partners. High numbers of attendees might make some solutions for attendance or registration better than others. Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

MAY 5, 2021

It goes above planning and combines management with creative and technical production with the purpose of creating a unique and memorable event experience for your clients. Down the line they are the ones who allocate the budget and manages their team members. They are the ones who will arrange everything you need when you need it.

Production 52

Production Contracts Contracts Vendor 52

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Read the fine print: Thoroughly read through the contract to ensure that all details are accurately documented.

Venue 52

Venue B2B Proposal Contracts 52

Alcor Mice

APRIL 29, 2021

As you can see, there are quite a lot of things that go into preparing a memorable event experience. Before jumping into preparations, ask yourself a set of questions that will serve as a framework for how you’ll go about organizing your event. These questions will ultimately help you create a more comprehensive preparation plan.

Vendor 52

Vendor Registration Advertising Preparation 52

MeetingsNet

SEPTEMBER 10, 2021

The convention center and local hotels told the association’s staff that they were prepared to host the event, arranging for extra food and supplies as well as generators for back-up power. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Stova

MARCH 7, 2023

Facial recognition self-check-in powers speedy, contactless onsite registration. You need flexible event management software that delivers fast in every format, before, during and after the event. It provides a one-stop shop to plan, manage, and measure virtual, in-person, and mixed-format events. Now, preparation is simple.

Event Technology 52

Event Technology Technology Technology Platform 52

MeetingsNet

NOVEMBER 8, 2022

As Maggie Kearney, meeting and publications manager with the International College of Surgeons–U.S. Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. she says. • But don’t stop there. “If

Contracts 105

Contracts Contracts Sponsors Attendee 105

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. This can include cancellation or postponement policies, and even COVID liabilities. Event Insurance. Source: Cort Events.

Communications 98

Communications Communications Virtual Events Events 98

MeetingsNet

JANUARY 8, 2019

These steps from communication, legal, and risk management professionals will help you lay the groundwork for reaching out to your attendees and preparing information before an event so that you won’t be left scrambling during one. Get emergency contact preferences from your attendees during the registration process. •

Communications 71

Communications Communications Social Media Registration 71

Atlas Travel

APRIL 30, 2020

Our hotel partners graciously added clauses to contracts that would allow them to rebook or cancel if it is still unsafe to travel which further demonstrates that we are all in this together. We also recently partnered with Groupize, another event sourcing and registration tool that specializes in simple meetings management.

Incentives 52

Incentives Meeting Airlines Registration 52

Conferences that Work

DECEMBER 18, 2023

But our industry still faces ongoing challenges, such as: high travel, F&B, and production costs; staffing shortages; tight client budgets; and the rise of last-minute event registrations. Managing and incentivizing event and meeting teams. These pressures impact the demand for value-add independents like me. The show must go on!

Booking 83

Booking Conference Meeting Design Logistics 83

Social Tables

APRIL 22, 2019

Event timelines — a sequence of events at defined dates — are often used for project management. Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. It takes careful planning to pay deposits on time and keep track of contracts. But first, a quick definition.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Stova

MARCH 17, 2023

Managing the budget can truly make or break the event and to manage the budget well you need to be an excellent negotiator. Allegedly covering WiFi and access to health clubs they can often be negotiated out of the contract, particularly if they are being picked up elsewhere by the event budget.

Venue 40

Venue Contracts Contracts Online 40

PlannerWire

FEBRUARY 5, 2020

There are a lot of platforms in the event and conference management space. From budgeting, reports, and task management to attendee registration, check-in, floor plans, and everything in between, they have you covered… what what you need without the soul crushing cost and long term contracts that the other platforms suck you into.

Events 52

Events Registration Training Platform 52

Redfin

JUNE 24, 2022

Landlords and property management companies require potential tenants to provide specific information and complete an apartment application to rent an apartment. Proof of vehicle insurance and registration. A large part of the landlord or property management’s screening process is determining if you will pay your rent on time.

Insurance 60

Insurance Online Preparation Management 60

Traveler's Q

MARCH 29, 2023

Over-the-top venues can often be counterproductive when catering to corporate events as they require more resources and management to make sure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Event Planning 26

Event Planning Organization Events Contracts 26

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. There will need to be real conversations about calculated risk and more leverage poured into database growth and relationship management. Production Manager, Diamond Integrated Marketing. Global Senior Event Marketing Manager.

Trends 111

Trends Events Technology Technology 111

Bizzaboo

JULY 21, 2023

Interest : A unique venue can spark interest in your event among potential attendees, which could mean more registrants and a higher registrant-to-attendee rates. For example, a museum can create a sense of history and culture, while an industrial building can create a feeling of innovation and creativity.

Venue 52

Venue Attendee Events Conference 52

Stova

MARCH 17, 2023

Seasoned event organizers will not have any problems when it comes to providing this information to sponsors, but newer professionals may not always think to be prepared. Prepare Yourself Do you have everything ready in advance like contracts, invoices, asset lists, etc.? Starting early and being efficient pays off.

Sponsors 40

Sponsors Proposal Events Organization 40

Social Tables

OCTOBER 5, 2023

We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. Planning technology These are innovative tools and software designed to assist event planners and organizers in efficiently managing various aspects of event preparation.

Event Technology 88

Event Technology Technology Technology Vendor 88

Eventtia

OCTOBER 20, 2022

If you are planning a smaller event (or a simpler virtual-only event), you can have a shorter preparation time. an internal meeting), try to have at least one month of preparation time. Launch event registration. For an event with a 6-month preparation time, we can start this second phase around the 4-month mark.

Event Planning 62

Event Planning Vendor Registration Sponsors 62

AltexSoft Travel

OCTOBER 24, 2020

Airlines overwhelmingly encourage customers to check-in online – it makes lines shorter and helps airlines prepare better. It allows passengers to come prepared to the flight and drop their bag without going through the kiosk screens. Several property management systems have the online check-in option out-of-the-box.

Technology 69

Technology Technology Travel Travel 69

Stova

MARCH 17, 2023

Ensure that people managing the tactic are prepared and supported with the help of an event. At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management. There’s simply so much to consider and prepare.

Events 40

Events Social Media Automation Planner 40

Bizzaboo

MARCH 4, 2020

These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus. Hopefully your contracts stipulate terms for last-minute changes like this.

Conference 128

Conference Speakers Vendor Events 128

Bizzaboo

APRIL 3, 2023

If you’re looking for the most comprehensive list of event marketing, event management, and event planning statistics, you’ve come to the right place. of event organizers were able to reach a wider audience with virtual events ( Bizzabo , 2020) 54% of virtual event registrants convert to virtual attendees.

Marketing 105

Marketing Marketing Trends Virtual Events 105

Stova

MARCH 16, 2023

Kiosks at transportation hubs can also notify an attendee’s hotel of their arrival and put their corresponding room on the priority list for preparation. The pre-check-in helps to ease peak morning registration at the beginning of the conference. Good preparation is key to a flawless check-in process.

Event Technology 40

Event Technology Technology Technology Registration 40

Endless Events

FEBRUARY 4, 2020

The other, on a broad term, is the impact of data management. But the inherent privacy, security conundrum that we’re all dealing with, with all of this stuff and how we’re going to be able to manage through that. But not always in necessarily the way that the event managers and the event companies are comfortable with.

Trends 328

Trends Events Technology Technology 328

Brightspot Incentive Events

JANUARY 15, 2024

To-Do: use this research to request more budget Rethink Invitees To manage company meeting costs within budgets, many hosts will be forced to rethink which departments, geographies, and teams get invited to the meeting. Fortunately, Northstar Meetings Group reports that meeting budgets are expected to rise overall – significantly, for some.

Incentives 52

Incentives Travel Travel Meeting 52

Alcor Mice

APRIL 14, 2021

in the events management sector in the period of 2018-2022; a number that is set to grow following the increasing demand for cloud based events during the pandemic. Conversely, others provide a one stop solution to your event organizing needs; beginning from venue sourcing all the way to data management and post event marketing.

Production 52

Production Events Vendor Preparation 52

Bizzaboo

OCTOBER 16, 2023

Since event management budgeting has a considerable impact on your event’s ROI, you should tackle it as early and thoroughly as possible. Investments in event management software , mobile conference apps , and cutting-edge event wearables like Bizzabo’s Klik SmartBadge™ are rising. wearable event technology).

B2B 52

B2B Speakers Sustainability Events 52

Redfin

JULY 8, 2022

For these reasons, Class A properties usually have lower vacancy rates and are often professionally managed. Rental licenses, annual registration fees, and mandatory inspections. You may also want to budget for: Property management fees, if you hire a property manager. Decide whether to hire a property manager.

Insurance 68

Insurance Regulations Online Management 68