ITA Group

JANUARY 28, 2022

Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Connect With Us. Budget management.

Management 52

Management Automotive Contracts Contracts 52

Traveler's Q

MARCH 29, 2023

When selecting a venue, it is important to consider several factors: size, location, layout options, amenities, services offered, logistics, and costs. Does the Venue Include a Flexible Contract with “Force Majeure”? Generally, simpler and less popular locations can be easier to book and better suited for a corporate event.

Venue 130

Venue Insurance Contracts Contracts 130

Eventtia

OCTOBER 9, 2023

For online events, choose a robust virtual event management platform. For hybrid events or solely online happenings, select and test a virtual platform in advance. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MAY 25, 2023

What logistical needs do you have, such as capacity, layout, amenities, parking etc.? Understand these details before signing a contract. Booking with RFPs If you only use online tools when researching venues, you could be foregoing the benefits of using technology for the entire planning process. Think through travel logistics.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

AUGUST 30, 2023

The ability to organize, manage logistics, and ensure that everything runs smoothly is a skill honed over time. Centralize Documentation Keeping all event-related documents, contracts, and communications in one central location. Use social media polls or online platforms to get suggestions for topics, activities, or menu items.

Event Planning 95

Event Planning Vendor Events Automation 95

Convene by PCMA

NOVEMBER 27, 2023

Full results of the survey will be published in the upcoming December issue of Convene and soon online. I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” Here’s a taste of what they had to say — the good, the bad, and the ugly.

Contracts 59

Contracts Contracts Events Logistics 59

Eventtia

OCTOBER 20, 2023

Unexpected costs can emerge from various corners – last-minute equipment repairs, additional personnel requirements, or unforeseen logistical challenges. Whether it’s an overestimation of ticket sales or an underestimation of logistical costs, errors in financial forecasting can have impactful consequences.

Vendor 117

Vendor Events Venue Entertainment 117

Stova

MARCH 17, 2023

A generational shift (mostly driven by technology and online interaction) is forcing large hotel chains to create new brands with completely overhauled meeting and event offers. Virtual reality, eRFP, online reviews - the amount of information available to make the best possible venue decision is unprecedented.

Venue 40

Venue Contracts Contracts Online 40

Bizzaboo

SEPTEMBER 1, 2023

At this point, it’s time to figure out the logistics: Do some digging to find out whether the venue you’re considering can accommodate your event strategy and whether it has the tools, space, and resources you need to execute a successful event. Look for online reviews and testimonials from other event professionals.

Venue 93

Venue Booking Conference Vendor 93

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. You can also use a free online app, such as Asana or Podio , that allows you to design your own process and work collaboratively with your event staff. Create a chart of event-day logistics.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Conferences that Work

DECEMBER 18, 2023

After COVID decimated the meeting industry, I focused on the design and facilitation of online meetings. ” —Testimonial from the association CEO Although I don’t usually get much involved in the logistics of the meetings I design, it was the first time this association had put together such an ambitious event.

Booking 83

Booking Conference Meeting Design Logistics 83

Social Tables

AUGUST 29, 2017

When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. Consider the Logistics. Last but not least, always keep logistics in mind when it comes to property selection. The ink has dried and the room block contract is complete – what next?

Planner 68

Planner Contracts Contracts Logistics 68

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. No Pivots to Be Made.

Vendor 98

Vendor Transportation Contracts Contracts 98

Bizzaboo

JULY 30, 2023

Here are some options for researching venues: Search engines: Use online directories and search engines to find potential venues — just like the 28.6% Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Tourism eSchool

MAY 9, 2023

Likewise, research indicates that 64% of people who watch travel-related videos do it when thinking about taking a trip, and three in five use online videos to narrow down their brand, destination, or activity choices. It’s time to hire a photographer! Who’s supplying (and approving) it? You or the photographer? Costs can add up quickly.

Tourism 89

Tourism Tourism Social Media Website 89

Bizzaboo

APRIL 27, 2023

For details on the structure of the exam and testing periods — and to learn more about the online event planning classes — check out the ILEA website. The GTP program also offers a variety of ways to help applicants succeed through the program, from study guides and resource lists to online prep courses. Learn more: ILEA 3.

Certification 98

Certification Event Planning Trade Show Planner 98

Skift Meetings

JUNE 22, 2022

Conventional wisdom has long dictated that the meeting booking process is too complicated to allow any kind of instant, online booking system to be much help. With more and more companies embracing a remote work culture , the logistics of planning corporate retreats have become that much more challenging.

Booking 84

Booking Planner Meeting Platform 84

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. They arrange both online and offline marketing strategies such as social media posts, follow up emails, paid advertisements and product placements.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

SEPTEMBER 21, 2023

Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Outline any attendee cleanup responsibilities in the contract, such as requiring them to place all trash in cans or place any moved furniture back in its original position. Make the most out of the booking process.

Events 88

Events Venue Rehearsal Booking 88

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Online event registration/ event ticketing solution. Logistic manager. If possible, have contracts finalized and signed. Administrative details: Set up online registrations. Finalize sponsor contracts and details. Online ads. catering) and secure the details.

Sponsors 62

Sponsors Social Media Registration Events 62

Eventtia

JUNE 2, 2023

Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. However, the best approach is to design your marketing effort based on your target attendees: their online behavior, how they learn about new events, what channels they frequent, and so on.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

DECEMBER 16, 2022

Event planners also handle logistics like transportation and accommodations. You’ll learn about budgeting, venue selection, and logistics management. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. Professional Credibility.

Certification 48

Certification Event Planning Social Media Events 48

Tourism eSchool

SEPTEMBER 29, 2021

Likewise, research indicates that 70% of those watching travel-related videos will base their destination choice on what they’ve just seen online. Contracts and deliverables. The clearer you are on logistics the better everyone’s experience will be on the day – which will again be reflected in the imagery being produced.

Tourism 96

Tourism Tourism Social Media Website 96

AltexSoft Travel

JULY 14, 2022

itinerary creation and scheduling (tour builders), online booking ( booking engines ), multi-channel distribution management (channel managers), customer relationships (CRM systems), content management (CMSs), reporting and analytics ( BI tools ), and so on. Destination management companies: contracting local experiences.

Travel 105

Travel Travel Affiliate Booking 105

Bizzaboo

APRIL 3, 2023

Bizzabo , 2020) The logistics of virtual events challenges 52.5% Bizzabo , 2020) The logistics of virtual events challenges 52.5% of event organizers think that offering flexible contract terms is very or extremely important ( Knowland , 2022) 59.8% This section will explore today’s state of event marketing budgets.

Marketing 105

Marketing Marketing Trends Virtual Events 105

Traveler's Q

MARCH 29, 2023

Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event. When selecting a venue, it’s important to consider all of the available options and resources that are available to maximize efficiency and ensure that all logistical demands are met.

Event Planning 26

Event Planning Organization Events Contracts 26

Alcor Mice

APRIL 14, 2021

Even though every company is different, there are a few services that most of them are likely to include in their contract. From wide screen televisions and projectors, to lighting and sound equipment, production companies are not only able to provide you with the logistics but also the set up and operation of these essential items.

Production 52

Production Events Vendor Preparation 52

Bizzaboo

OCTOBER 16, 2023

Transportation and logistics: Coordinating transportation and logistics ensures smooth event execution and requires a part of your event budget. Negotiation and contracts: Engaging in strategic negotiations can help you stretch your budget while securing a top-notch venue.

B2B 52

B2B Speakers Sustainability Events 52

Alcor Mice

APRIL 24, 2021

The next step would be to list down all the resources and logistics you will need to make it happen. The most commonly employed ones are social media accounts and online advertisements targeted to a specific group. Here you can start locking in your vendors and signing contracts for your event day. STEP 2: LIST DOWN YOUR NEEDS.

Vendor 52

Vendor B2C Preparation Events 52

Eventtia

FEBRUARY 27, 2024

Whether managing events logistics, booking accommodation, or arranging transportation, hospitality platforms are necessary for planning and hosting results-driven events. Additionally, Tripleseat provides features for online booking, guest management, and direct communication between venues and clients.

Platform 62

Platform Hospitality Logistics Proposal 62

Social Tables

OCTOBER 5, 2023

It could involve applications for creating schedules, managing budgets, coordinating logistics, sending invitations, and overall streamlining the planning process. This technology aims to simplify the process of finding and contracting with suppliers or partners. Sourcing solutions. Mobile apps. Virtual and hybrid event solutions.

Event Technology 88

Event Technology Technology Technology Vendor 88

Eventtia

OCTOBER 20, 2022

Decide on an event theme Develop an event name, logo, tagline, and hashtags Develop an event website (with an online registration function) Create social media profiles Develop a publicity plan. Develop an event press release Online social media campaign Email marketing plan Printed marketing materials (signage, posters, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Endless Events

FEBRUARY 7, 2019

This free online program is designed for all kinds of task management. In the event world, you could create a channel for the AV team, a channel for people working on programming, and a channel for the logistics team. Reserve integrates with other programs to manage reservations, budgeting, contracts, and more. Image via Cvent.

Planner 396

Planner Management Events Automation 396

Stova

MARCH 16, 2023

From scheduling and logistics to budget and engagement, there are many moving parts to keep track of in order to have the most successful meetings possible. Be specific about customization options and ideas and understand them before signing a contract. However, you don’t want to assume they’ll work with you either.

Management 40

Management Meeting Vendor Registration 40

Eventtia

APRIL 12, 2023

Customer reviews: we only considered solutions with a sizable amount of online reviews/testimonials on relevant software review platforms (G2, Trustpilot, Capterra, Trustpilot, etc.) Key features of Hopin Stages: create one or more virtual stages where you can broadcast your event (live or pre-recorded) to online attendees.

Registration 62

Registration Sponsors Virtual Events Website 62

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Each of these considerations falls under logistics, an important aspect of any budget. Are they using multiple online survey tools or maybe your registration and website tools don't integrate well? Paying for that attrition is not.

Events 40

Events Social Media Automation Planner 40

Endless Events

OCTOBER 19, 2018

You’ll find helpful info on a range of topics from staging inspiration and productivity advice through to real-world assistance in getting the most out of your AV contracts. Suggested reading: Contract trends: What’s old may be new again. Be sure to check out their tips and trends, budgeting, planning and logistics resources!

Trade Show 333

Trade Show Events Planner Trends 333