Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Vendor management.

Management 52

Management Automotive Contracts Contracts 52

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. They will connect with the press, generate buzz for the fundraiser, send invitations, create email campaigns, and advertise the event (both online and offline).

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. The course takes place online and is open to event professionals in a variety of countries.

Website 98

Website Planner Certification Publishing 98

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

DECEMBER 27, 2022

If no reunion plans are on the books, you’ll need to track down classmates and start the planning process. Before the booking process begins, create a preliminary budget for the reunion. Who will pay venue and vendor deposits? Book an event venue. Book vendor services for the reunion. Show me how.

Vendor 78

Vendor Booking Venue Registration 78

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Here are some options for researching venues: Search engines: Use online directories and search engines to find potential venues — just like the 28.6% When is your event?

Venue 52

Venue B2B Proposal Contracts 52

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. Sixty years later, the world’s first computerized system for flight booking still handles a lion’s share of airline and hotel reservations.

Airlines 52

Airlines Automation Contracts Contracts 52

Social Tables

SEPTEMBER 21, 2023

As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. Establish event prices and booking policies Determine event rental costs based on the time of day, week, and year the event takes place. Do you have booking minimums in place?

Events 88

Events Venue Rehearsal Booking 88

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. Inquire about restrictions on vendors. Understand these details before signing a contract. How Do You Book a Venue? Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. The course takes place online and is open to event professionals in a variety of countries.

Website 52

Website Planner Certification Publishing 52

Conferences that Work

NOVEMBER 13, 2022

If the event is small (and most meetings are small meetings ) consider holding a short session for all tradeshow vendors, allowing each supplier a minute at most to pitch their offerings to attendees. By now, we’ve all had to suffer online presenters who: Look terrible; or. 4—Improve the effectiveness of technical checks.

Communications 62

Communications Communications Meeting Sponsors 62

Convene by PCMA

NOVEMBER 27, 2023

Full results of the survey will be published in the upcoming December issue of Convene and soon online. Often I book a venue sight unseen and usually don’t go onsite for smaller meetings.” I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.”

Contracts 59

Contracts Contracts Events Logistics 59

AltexSoft Travel

JULY 14, 2022

It can be anything from booking a homestay instead of a hotel to volunteering at the nearby field to attending a weekend flea market or a local yoga class – you get the idea. Destination management companies: contracting local experiences. Though some vendors have solutions tailored specifically to the needs of DMCs (e.g.,

Travel 105

Travel Travel Affiliate Booking 105

Social Tables

JANUARY 17, 2018

You can create your own checklist template in Microsoft® Word® or find a template from a book on professional event coordination. You can also use a free online app, such as Asana or Podio , that allows you to design your own process and work collaboratively with your event staff. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Social Tables

AUGUST 29, 2017

Whether it’s a wedding, a business conference, or a large reunion, guests appreciate the ease of booking a room that is already reserved for the group. Booking Hotel Room Blocks. While Google is a place to start, don’t hesitate to ask other vendors for suggestions. Click To Tweet. Click To Tweet. Managing Your Hotel Room Block.

Planner 68

Planner Contracts Contracts Logistics 68

Alcor Mice

APRIL 29, 2021

At this stage, you should also start requesting proposals and quotations from your prospective vendors. Vacation times: Peak seasons in MICE destinations are usually the worst time to book venues as their occupancy would likely be comprised mostly of tourists. BOOK YOUR VENDORS. SET UP YOUR REGISTRATION.

Vendor 52

Vendor Registration Advertising Preparation 52

AltexSoft Travel

OCTOBER 24, 2020

Back then, self-service used to simply mean “without a travel agent”, and in 2020, with up to 80 percent of travelers booking directly online – it’s a norm. We suggest the following characteristics: Available in electronic format or online (being able to use e-tickets instead of paper ones). Travel research and booking.

Technology 69

Technology Technology Travel Travel 69

Bizzaboo

MARCH 26, 2020

Some organizers have had to postpone their events others have decided to take theirs online with a virtual solution , others yet have had to make the very tough decision of outright cancelling their events. We are committed to do our part to help protect our staff, attendees, and fellow Austinites. Original Event Date: May 12 - 14, 2020.

Sponsors 82

Sponsors Events Vendor Registration 82

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? For online events, choose a robust virtual event management platform. For hybrid events or solely online happenings, select and test a virtual platform in advance. They’ll often be the point of contact for vendors, stakeholders, and customers.

Event Planning 88

Event Planning Retail Registration Events 88

Stova

MARCH 16, 2023

Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Be specific about customization options and ideas and understand them before signing a contract. Talk to meeting management software vendors. Always keep your budget in mind and up to date. Check security needs and protocol.

Management 40

Management Meeting Vendor Registration 40

Traveler's Q

MARCH 29, 2023

For larger events or those held on special dates, like holidays, it is best to book and pay even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Event Planning 26

Event Planning Organization Events Contracts 26

Bizzaboo

SEPTEMBER 1, 2023

If you’re wondering what questions to ask when booking a venue, you’ve come to the right place. Does the venue have any partnerships with environmentally responsible organizations or vendors? Is a deposit required to secure the booking, and if so, what is the deposit amount? Want to learn more about building a sustainable event?

Venue 93

Venue Booking Conference Vendor 93

Social Tables

OCTOBER 5, 2022

Before selecting a date for the party or booking a venue to host the eerie affair, spend some time brainstorming and building the grand design for your Halloween party. Step 6: Book event vendors, suppliers, and on-site entertainment. How many guests would you like to invite? How large is your party planning budget?

Vendor 29

Vendor Venue Entertainment Booking 29

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

Social Tables

NOVEMBER 16, 2023

Party packages are a great way for the Johnsons to book Grandma June’s birthday party at their favorite local Italian restaurant, but they’re also a huge help for larger, more complex, or professional events. We’re diving deep into the business potential behind private bookings and examining what people really want from an event package.

Venue 78

Venue Rehearsal Social Media Booking 78

Convene by PCMA

AUGUST 25, 2021

Project managing their organization’s first-ever virtual conference was a significant accomplishment in itself for this planner, but the end result was even more meaningful: The online event helped 7,000 acute and critical care nurse attendees “who are severely burned out and many are on the verge of leaving this industry.”

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

MAY 16, 2019

Book an officiant. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Book your florist. Arrange transportation.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Social Tables

MAY 30, 2019

Book an event venue. 58% will use search engines and 34% use online listings and marketplaces. If you’re interested in going green and sending paperless invites, check out services like evite , Paperless Post , Greenvelope , and Minted’s online invitations. Ever wondered how common your birthday is ? Arrange entertainment.

Venue 199

Venue Entertainment Preparation Event Planning 199

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. No Pivots to Be Made.

Vendor 98

Vendor Transportation Contracts Contracts 98

AltexSoft Travel

MARCH 13, 2020

Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. Our article explains why services of airfare wholesalers are still sought-after, what problems they solve, and how their air offerings differ from standard fares you can find online. Access to major GDSs.

Airlines 113

Airlines Travel Agent Publishing B2B 113

Convene by PCMA

JANUARY 31, 2022

The late Alvin Toffler, whose 1970 book Future Shock established him as one of the world’s foremost futurists, said we can only envision our future by tapping into our human capacity for creativity. He has made a number of his presentations available online at futuristgerd.com. Words From Gerd. No, not at all.

Trends 130

Trends Banking Events Preparation 130

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Create the best event plan by choosing an event template that helps you achieve the following: Prepare for Adjustments A budget template is very much like writing a book. Make a budget based on what you think would be a likely cost.

Events 40

Events Social Media Automation Planner 40

AltexSoft Travel

MAY 30, 2023

More than two-thirds of sales in travel and tourism are made via the Internet, and the share of online vs offline bookings will only grow in the coming years. So the ability to accept online payments is becoming vital for any travel business. How many payment flows you need to implement.

Travel 52

Travel Travel Airlines Platform 52

AltexSoft Travel

APRIL 30, 2021

OPERA by Oracle is a robust property management system for hotels of any sizes, allowing them to centralize the control over all operations and provide greater customer experience online and offline. So, both hospitality technology vendors and hoteliers themselves have been interested in building the system up with modern integrations.

Hospitality 52

Hospitality Platform Vendor Production 52

AltexSoft Travel

FEBRUARY 15, 2022

Text expansion and contraction. Here’s a helpful table on text expansion and contraction. There are vendors that provide multilingual static content on properties, tours, and other travel products. For more tips, visit Google’s Material Design guidelines on mirroring and bidirectionality. Source: Eriksen. Hotel content.

Website 52

Website Travel Travel SEO 52